Find a TenderAwarded

Published 12 Oct 2023, 16:46 BST

Official UK procurement notice

Fire safety remediation – Supply and installation of fire doors, plus associated works

Official notice

Authority: Swindon Borough Council (Local council)

GoodsOpen procedureSME suitable

Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: South West (UKK14)

Awarded value£908,330published contract · exc. VAT

Submissions closed 19 Dec 2023awarded 22 Apr 2024

Awarded to Adaston Limited

What is being bought

Published requirement description

As part of a programme of fire safety remediate works, Swindon Borough Council intends to replace the doors to 246 Council owned residential flats located in six high-risk blocks which are 10 storeys high.

The Council intends to appoint a single Contractor to deliver these remediation works. The successful supplier will be required to supply AND install the doors (plus supply 24 spare doors) and dispose of existing materials, AND carry out associated fire compartmentation works to the rising mains to each flat.

Estimate contract value up to £890,626.

100% Timber doors (60 minute fire doors) are required, with 54mm certified core to BS 476 Pt22:1987 or BS EN 1634-1:2014, 1000mm frame width with intumescent strips, and 6 panel lock door panel. Supply will also include locking mechanisms, door hinges, viewers, letter plates, security chain, door closer, drop seal, numbering, glazing, threshold, fanlight (where fitted), side panel (where fitted).

The appointed supplier will be required to provide the Council with full Primary Test Evidence (PTE) from a UK registered testing facility that is 3rd party accredited. The PTE must itemise all the hardware used in the doorset submitted for burns testing, and must be supplied in digital format.

The contract term is 4 years in total with approximately 6 months, potentially up to 9 months, from award, through mobilisation, to complete the supply and installation of the 246 doors and handover period. The balance of the remaining 4 years is for the ad-hoc supply of fire doors and door set hardware to replace any damaged for the original 246.

Full details relating to the Goods and Services required are provided in the tender documents.

CPV: Fire doors · Installation of doors · Installation of doors and windows and related components

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: South West

Variant bids: not allowed

44221220 Fire doors 45421100 Installation of doors and windows and related components 45421131 Installation of doors

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 47.5%Price: 40%Social value: 10%Environmental: 2.5%

Published sub-criteria (9)

Resourcing (Site Teams & Key Staff): 10%
Carrying Out Works and Ensuring Quality Installation: 10%
Fire Health and Safety Risk Management and Mitigation: 10%
Mobilisation and Manufacture / Minimising Lead Times: 7.5%
Programme: 5%
Tenant Engagement and Minimising Disruption: 5%
price: 40%
Social Value: 10%
Sustainable Disposal: 2.5%

Published award criteria (9)

Social Value: 10
Resourcing (Site Teams & Key Staff): 10
Carrying Out Works and Ensuring Quality Installation: 10
Fire Health and Safety Risk Management and Mitigation: 10
Mobilisation and Manufacture / Minimising Lead Times: 7.5
Programme: 5
Tenant Engagement and Minimising Disruption: 5
Sustainable Disposal: 2.5
Price: 40

Conditions of participation1

Suitability
As stated in the procurement documents

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 12 Oct 2023, 16:46 BST
Last source update: 7 Jan 2025, 17:55 GMT
Award evaluation window: 7 Dec 2023 – …
Authority reference: DN696917
FTS notice number: 2025/S 000-000417
Classification (CPV): Fire doorsInstallation of doorsInstallation of doors and windows and related components
Delivery area: South West (UKK14)
Official registry OCID: ocds-h6vhtk-040b87 Find a Tender

Contract terms

Performance terms: In the tender documents

Publisher note: The Council invites suppliers to express their interest in this opportunity and take part in this early market engagement exercise by emailing [email protected] to register their interest. Suppliers that respond will be provided with further technical specifications and location/ building details, plus a link to a short questionnaire around supply lead time & mobilisation, availability & capacity, and test certification requirements, for the purposes of helping the Council understand the deliverability of our requirements and appetite for the proposed approach. The Council may wish to conduct further engagement following any responses received, for example to discuss any delivery challenges or risks identified by suppliers. Subject to internal approvals, it is the Council’s intention that the procurement will follow the Open procedure and will follow the timetable set out above. Supplier feedback/ comment on this procedure and timeline are also invited. Suppliers interested in taking part in this soft market testing are requested to respond to this PIN by 17:00 on 23/10/2023, with comments (via the questionnaire) to be received by 25/10/2023. For the avoidance of doubt, no information provided in response to this SMT/questionnaire/event will be used by the Council in assessing providers during any future procurement process.

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 19 Dec 2023, 14:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 7 Dec 2023, 14:15 GMT

Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

7 Nov 2023 → 7 Jan 2025 · 4 dates

Next notice expected
7 Nov 2023
Bids opened
7 Dec 2023, 14:15 GMT
Submission deadline
19 Dec 2023, 14:00 GMT
Notice published
7 Jan 2025, 17:55 GMT

Notice history

5 events · 4 releases on Find a Tender · since 6 Nov 2023

Status changed to active
6 Nov 2023, 14:15 GMT
Procurement method changed
6 Nov 2023, 14:15 GMT
Deadline published: 7 Dec 2023, 14:00 GMT
6 Nov 2023, 14:15 GMT
Deadline moved to 19 Dec 2023, 14:00 GMT
27 Nov 2023, 16:28 GMT
+12 days · was 7 Dec 2023, 14:00 GMT
Status changed to complete
7 Jan 2025, 17:55 GMT

Published amendments (2 · 2 deadline changes)

When	What	Before	After	Shift
—	TextII.2.4)	The Council has amended the specification from 30 minute fire doors to 60 minute fire doors, resulting in the following changes: ORIGINAL TEXT 1) Estimate contract value up to £824,653.00 2) 100% Timber doors are required, with 44mm certified core 3) Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 29th November 2023, 1200 hrs UK Local time. The Counci…	UPDATED TEXT 1) Estimate contract value up to £890,626.00 2) 100% Timber doors are required, with 54mm certified core 3) Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 7th December 2023, 1200 hrs UK Local time. 4) Tender Responses are required to be submitted no later than 19th December 2023, 1400 hrs UK Local time
—	DeadlineIV.2.2	7 Dec 2023	19 Dec 2023	+12 d
—	Bid openingIV.2.7	7 Dec 2023	19 Dec 2023	+12 d
—	TextII.2.4)	The Council has amended the specification from 30 minute fire doors to 60 minute fire doors, resulting in the following changes: ORIGINAL TEXT 1) Estimate contract value up to £824,653.00 2) 100% Timber doors are required, with 44mm certified core 3) Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 29th November 2023, 1200 hrs UK Local time. The Counci…	UPDATED TEXT 1) Estimate contract value up to £890,626.00 2) 100% Timber doors are required, with 54mm certified core 3) Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 7th December 2023, 1200 hrs UK Local time. 4) Tender Responses are required to be submitted no later than 19th December 2023, 1400 hrs UK Local time
—	DeadlineIV.2.2	7 Dec 2023	19 Dec 2023	+12 d
—	Bid openingIV.2.7	7 Dec 2023	19 Dec 2023	+12 d

2 amendments published without a description.

Routine re-releases (4)

2023-10: 1 release · 12 Oct 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £908,3301 contract exc. VAT

Bids received 1915 from SMEs

Contracts signed 1latest 22 Apr 2024

Awarded to	Value	Date	Status
Adaston LimitedSME	£908,330 †	—	Awarded

Contracts

Contract 000417-2025-1 · Adaston LimitedSME
Signed
22 Apr 2024
Value
£908,330
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
19bids · 19 electronic · 19 from abroad	15	—	—

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Swindon Borouch CouncilReview body Swindon

Bidders & participating suppliers

1 commercial party on the notice

Adaston LimitedAwarded supplier 4 Greengate, Cardale Park,, Harrogate, Yorkshire & Humber, HG3 1GY

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria