Official UK procurement notice
Fire Safety Advice and Expertise
Authority: The City of Edinburgh Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionThe City of Edinburgh Council is seeking to establish a Framework of up to 3 suitably qualified and experienced organisations to deliver fire safety advice and expertise for a period of 3 years with the option to extend for a further year. Fire Safety expertise.
The Council requires advice to provide immediate industry level expertise to all aspects of fire safety in times of urgent need and planned inspections in either a housing repair or capital programme environment.
The full specification is contained within the tender package and includes, but is not limited to, the following services:
- Assurance/performance audit
- Legislative advice and guidance including support for emergency planning or further development of Business Continuity Plans or processes
- Providing specific industry legislative guidance, advice, and training not available in-house.
- Onsite inspections of contractors’ work will also be required.
- Support in the writing of specifications, procedural/practice statements to meet legislative or industry standards.
- In the event of major disruptions or emergency situations, support for the Council in its activities as required to cope with the emergency
This framework will predominantly utilised to support the Council’s residential stock, however, may be used for commercial properties also.
CPV: Construction consultancy services · Fire and explosion protection and control consultancy services · Fire-brigade services · Fire-prevention services · Health and safety consultancy services
How this framework works
From the published notice- Places
- up to 3 suppliers · 3 bids on the busiest of 3 lots (1.0 per place) · 5 appointed (full)
Lots and requirements (6)Procurement structure
6 lots · 1 with a published value · evaluation weights differ by lotLot #1AsbestosAwardedRenewalPublished value£200,000
Lot #2Water QualityRenewalLot estimate not published
Advice services related to water quality within domestic properties.
Lot #3CDMRenewalLot estimate not published
Advice services related to CDM within domestic properties.
Lot #4Fire SafetyRenewalLot estimate not published
Advice services related to Fire Safety within domestic properties.
Lot #5ElectricityAwardedRenewalLot estimate not published
Advice services related to Electricity within domestic properties.
Lot #6GasAwardedRenewalLot estimate not published
Advice services related to Gas within domestic properties.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Asbestos | 70% | 30% | |
| 2 · Water Quality | 80% | 20% | |
| 3 · CDM | 80% | 20% | |
| 4 · Fire Safety | 80% | 20% | |
| 5 · Electricity | 80% | 20% | |
| 6 · Gas | 80% | 20% |
- Economic & financial standing
Part III: Section A, B, C & D - Economic operators may be excluded from this competition if they are in any of the situations referred to in
regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above threshold)/8 and 9 of the Procurement (Scotland)
Regulations 2016 (below threshold)
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of 80,000 GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4
Current ratio for Current Year: 1.10
Current ratio for Prior Year: 1:10
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.1. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Minimum: Minimum “general” annual turnover of 80,000 GBP for the last two financial years. Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1:10 Employer’s Liability Insurance (minimum of 5 Million GBP) Public Liability Insurance (minimum of 10 Million GBP) Professional …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20–30 points depending on the lot; most lots put it at 20 points.
- “Fire Safety Advice and Expertise” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Aug 2022, 16:56 BST
- Last source update
- 23 May 2024, 11:30 BST
- Award evaluation window
- 20 Oct 2023 – …
- Authority reference
CT1268- FTS notice number
2024/S 000-016292- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03597dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: CONTRACT SPECIFIC MANDATORY CRITERIA Part IV: Selection criteria - C: Technical and Professional Ability – Prompt Payment – Question 4C.4 - It is a mandatory requirement of this Framework that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Bidders should confirm that this condition will be met within the response to this question. Part IV: Selection criteria - C: Technical and Professional Ability – Living Wage Payment – Question 4C.4 Tenderers are asked to confirm that they will pay staff that are involved in the delivery of the [framework agreement / contract, and/or any subsequent call off contract] (including any agency or sub-contractor staff) directly involved in the delivery of the [framework agreement / contract, and/or any subsequent call off contract]), at least the real Living Wage. Part IV: Selection criteria - C: Environmental Management Measures – Question 4C.7 - Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to the provision of a carbon reduction plan Where a Tenderer’s response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management – Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition (SC Ref:767379)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 20 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 20 Oct 2023, 12:00 BST
Timeline
20 Oct 2023 → 23 May 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown20 Oct 2023, 12:00 BST
- Bids opened20 Oct 2023, 12:00 BST
- Notice published23 May 2024, 11:30 BST
Notice history
5 events · 4 releases on Find a Tender · since 11 Jan 2023- Status changed to complete11 Jan 2023, 15:53 GMT
- Published value updated to £200,00027 Sept 2023, 10:45 BSTwas £550,000
- Status changed to active27 Sept 2023, 10:45 BST
- Deadline moved to 20 Oct 2023, 12:00 BST27 Sept 2023, 10:45 BST+407 days · was 8 Sept 2022, 14:00 BST
- Status changed to complete23 May 2024, 11:30 BST
Routine re-releases (4)
- 2022-08: 1 release · 5 Aug 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 016292-2024-CT1268-1
- Signed
- 15 Apr 2024
- Value
- £200,000
- Status
- active
Asbestos
- Signed
- 4 Jan 2023
- Value
- £91,549
- Status
- active
Electricity
- Signed
- 4 Jan 2023
- Value
- £80,643
- Status
- active
Gas
- Signed
- 4 Jan 2023
- Value
- £77,985
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Asbestos | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 5 · Electricity | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 6 · Gas | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- CORGI Technical ServicesFramework contractor
- D S Fire SafetyFramework contractor
- Hydrock Consultants LimitedFramework contractor
- PartB GroupFramework contractor
- SOCOTEC UK LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria