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Published 4 Feb 2026, 16:19 GMT

Official UK procurement notice

RBC - Fire Safety and Compliance

Official notice

Authority: Reading Borough Council (Local council)

3 lotsServicesOpen procedureAbove thresholdSME suitableMax 2 lots per supplier
Sectors: Construction Materials & Prefab (44)Installation services (except software) (51)Architecture & Engineering (71) Delivery: South East (UKJ11)
Published estimate£3,680,000envelope for 3 lots · £4,416,000 inc. VAT
Submissions closed 19 May 2025awarded 2 Feb 2026
Awarded to Atlantic Fire Ltd, DDS (International) Limited3 awards
Contract term 2 yrsends 14 Jul 2027 · up to 14 Jul 2029 with extensions · starts 15 Jul 2025

What is being bought3 lots · detail below

Published requirement description

Reading Borough Council are seeking providers to deliver a range of fire safety and compliance related goods, works and services, including:

Lot 1 - Risk assessments, Inspections and surveys

  • Fire risk assessments
  • Building Fabric Fire compartmentation surveys
  • Fire door (flat entrance and communal) inspections.

Lot 2 - Remediation works

  • Fire door-set supply (with Primary Test Evidence)
  • Fire door installation and compartmentation remedial works

Lot 3 - Fire Safety Equipment (Active & Passive) Maintenance.

  • Fire alarm and refuge alarm maintenance
  • Emergency lights maintenance
  • Wet and dry riser maintenance
  • Fire extinguisher maintenance
  • Automatic opening smoke ventilation maintenance
  • Fire sprinklers and misting systems maintenance
  • Bin chute maintenance

The required goods, works and services are to be provided and carried out across the entirety of the high, medium and low risk blocks of flats, houses of multiple occupancy (HMOs), sheltered housing schemes and supported housing stock within the portfolio managed by Reading Borough Council.

CPV: Building surveying services · Fire doors · Installation services of fire protection equipment

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£3,680,000 together) · win at most 2 of them
Lot #1Fire Risk Assessment, Fire Door Inspections, and Building Fire CompartmentationAwardedRenewal 2 yrsPublished value£600,000

The source published no individual description for this lot.

Contract period: 15 Jul 2025 – 14 Jul 2027 (2 yrs) · up to 14 Jul 2029 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Delivery: South East
Extensions: Two periods not exceeding twelve months each
71315300 Building surveying services
Lot #2Fire Door Installation and CompartmentationAwardedRenewal 2 yrsPublished value£1,600,000

The source published no individual description for this lot.

Contract period: 15 Jul 2025 – 14 Jul 2027 (2 yrs) · up to 14 Jul 2029 with extensionsValue: £1,600,000 exc. VAT · £1,920,000 inc. VAT
Delivery: South East
Extensions: Two periods not exceeding twelve months each
44221220 Fire doors
Lot #3Fire Safety Equipment MaintenanceAwardedRenewal 2 yrsPublished value£1,480,000

The source published no individual description for this lot.

Contract period: 15 Jul 2025 – 14 Jul 2027 (2 yrs) · up to 14 Jul 2029 with extensionsValue: £1,480,000 exc. VAT · £1,776,000 inc. VAT
Delivery: South East
Extensions: Two periods not exceeding twelve months each
51700000 Installation services of fire protection equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: There are three lots that form this tender; whilst bidders can submit bids for each of the lots, there are limits to the lots that can be awarded to the same bidder, namely: The same bidder can win lot 1 and lot 3 The same bidder can win lot 2 and lot 3 The same bidder cannot win lot 1 and lot 2 In the event that the same bidder is the highest scoring bidder for lot 1 and lot 2, they will be asked to choose their preferred lot, and the next highest scoring bidder will be appointed to the lot not chosen.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Feb 2026, 16:19 GMT
Last source update
1 Jun 2026, 08:34 BST
Award evaluation window
Submission end – 15 Jun 2025
Authority reference
25-S-011
FTS notice number
2025/S 000-015142
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building surveying servicesFire doorsInstallation services of fire protection equipment
Delivery area
South East (UKJ11)
Official registry OCID
ocds-h6vhtk-0502fb Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
19 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/readingbc/aspx/home ↗

Timeline

15 Apr 2025 → 1 Jun 2026 · 7 dates
  1. Tender notice published
    15 Apr 2025, 09:58 BST
  2. Submission deadline
    19 May 2025, 12:00 BST
  3. Award decision expected by
    15 Jun 2025, 23:59 BST
  4. Contract starts
    15 Jul 2025, 00:00 BST
  5. Assessment summaries sent257 days ago
    2 Feb 2026
  6. Standstill ends245 days ago
    13 Feb 2026, 23:59 GMT
  7. Latest notice published138 days ago
    1 Jun 2026, 08:34 BST

Notice history

5 events · 2 releases on Find a Tender · since 15 Apr 2025
  1. Tender notice published
    15 Apr 2025, 09:58 BST
    UK4
  2. Contract award notice published
    4 Feb 2026, 16:19 GMT
    UK6
  3. Contract signature expected
    15 Feb 2026, 23:59 GMT
    scheduled
  4. Contract signature expected
    27 Feb 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    1 Jun 2026, 08:34 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £3,680,0003 awards exc. VAT
Bids received 366 from SMEs
Contracts signed 3latest 13 Mar 2026
Awarded toValueDateStatus
Lot 1 · Fire Risk Assessment, Fire Door Inspections, and Building Fire Compartmentation1 award
DDS (International) LimitedSMEFire Risk Assessments, Inspections and Surveys16 Feb 2026 – 15 Feb 2028 · up to 15 Feb 2030Extensions: Two periods of no more than twelve months each. Contingent on supplier performance£600,00012 Sept 2025Awarded
Lot 2 · Fire Door Installation and Compartmentation1 award
Atlantic Fire LtdSME +1 morejoint awardLot 2 - Remediation Works15 Feb 2026 – 14 Feb 2028 · up to 14 Feb 2030Extensions: Two periods of no more than twelve months each£1,600,00012 Sept 2025Awarded
Lot 3 · Fire Safety Equipment Maintenance1 award
Atlantic Fire LtdSMEFire Safety Equipment (Active & Passive) Maintenance16 Mar 2026 – 15 Mar 2028 · up to 15 Mar 2030Extensions: Two periods not exceeding twelve months each£1,480,0002 Feb 2026Awarded

Contracts

  • Fire Safety Equipment (Active & Passive) Maintenance · Atlantic Fire LtdSME

    Signed
    13 Mar 2026
    Value
    £1,480,000
    Period
    16 Mar 2026 – 15 Mar 2028 · up to 15 Mar 2030 with extensions
    Status
    active
    Extensions
    Extension provision is in the form of two separate periods comprising no more than twelve months each. The use of extension periods will be contingent on supplier performance and continued funding availability.
    3 agreed KPIs: Work order receipt acknowledgement · Work order completion · Fire safety element compliance
    • Work order receipt acknowledgement, Work orders receipt acknowledgment within 2 working days of being raised
    • Work order completion, Work orders completed within 10 working days from receipt
    • Fire safety element compliance, Number of fire safety elements kept compliant within time limits for renewal

  • Fire Risk Assessments, Fire Compartmentation Surveys, and the Fire Door Inspection Programme · DDS (International) LimitedSME

    Signed
    9 Jan 2026
    Value
    £600,000
    Period
    16 Feb 2026 – 15 Feb 2028 · up to 15 Feb 2030 with extensions
    Status
    active
    Extensions
    Extension provision is in the form of two separate periods comprising no more than twelve months each. The use of extension periods will be contingent on supplier performance and continued funding availability.
    3 agreed KPIs: Work order receipt acknowledgement · Work order completion · Safety element compliance
    • Work order receipt acknowledgement, Work orders receipt acknowledgment within 2 working days of being raised
    • Work order completion, Work orders completed within 10 working days from receipt
    • Safety element compliance, Number of fire safety elements kept compliant within time limits for renewal

  • Supply of Fire Doors, Fire Door Installation and Building Fabric Compartmentation Remedial Works · Atlantic Fire LtdSME +1 more

    Signed
    9 Jan 2026
    Value
    £1,600,000
    Period
    15 Feb 2026 – 14 Feb 2028 · up to 14 Feb 2030 with extensions
    Status
    active
    Extensions
    Extension provision is in the form of two separate periods comprising no more than twelve months each. The use of extension periods will be contingent on supplier performance and continued funding availability.
    3 agreed KPIs: Work order receipt acknowledgement · Work order completion · Fire safety element compliance
    • Work order receipt acknowledgement, Work orders receipt acknowledgment within 2 working days of being raised
    • Work order completion, Work orders completed within 10 working days from receipt
    • Fire safety element compliance, Number of fire safety elements kept compliant within time limits for renewal

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Fire Risk Assessment, Fire Door Inspections, and Building Fire Compartmentation13final-stage tenders20—
2 · Fire Door Installation and Compartmentation16final-stage tenders · 18 at stage one30—
3 · Fire Safety Equipment Maintenance7final-stage tenders10—

Contracting authority & participating public bodies

Reading Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWBJ-9435-VXQQ Bridge Street, Reading, South East, RG1 2LUContact email

Bidders & participating suppliers

3 commercial parties on the notice
  • ATLANTIC FIRE LTDAwarded supplierGB-COH: 10541267GB-PPON: PCCT-8446-HHJM Unit 2 Kingfisher House, Trinity Way, Chingford, London, London, E4 8TDContact email
  • Atlantic Fire LtdAwarded supplier Unit 2 Kingfisher House, London, London, E4 8TDContact email
  • DDS (INTERNATIONAL) LIMITEDAwarded supplierGB-COH: 07644173GB-PPON: PLLV-4384-XYGW Luffield House Stadium Way, Sittingbourne, South East, ME10 3SDContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender