Fire Alarms, Intruder Alarms & Access Control Testing, Maintenance and Monitoring.

Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of testing, maintenance and monitoring of:

Fire alarms

Intruder alarms

Monitoring of Fire & Intruder Alarms

Controlled Access

Fire Extinguishers

Annual Risk Assessments

This service will be across 7 key council sites for an initial period of 3 years with the possibility to extend for a further 2 years. The Council is committed to ensuring the health and safety of residents, staff, and visitors by maintaining full compliance with :

BS9999

Approved Document B

The Regulatory Reform (Fire Safety) Order 2005

The contract will cover :

The Civic, Stephens Place, BA14 8AH

Trowbridge Museum, The Shires, BA14 8AT

Longfield Community Centre, Weavers Drive BA14 7DZ

Studley Green Community Centre, Lambrok Road, BA14 9HQ

Walkers Yard, Trowbridge Park, BA14 7EF

Bandstand, Trowbridge Park, BA14 7EF

Trowbridge Cemetery, Downside View, BA14 7NN

2. Scope of Works

The successful contractor will

Provide the service and frequencies of service as required by law and in line with the appended schedule of services and schedule of responses.

Detail your hourly rates in the schedule of responses to breakdowns. Note that Fire and Intruder Alarm activation calls will require priority 1 responses

Provide a maintenance service to ensure that no fire or intruder alarm will be in fault or out of commission for more than 8 hours or overnight.

Provide costs for remedial works resulting from annual risk assessments and breakdowns.

The costs for remedial works resulting from client-initiated changes will be financed by the Trowbridge Town Council

All work must be carried out in accordance with the standards in Section 1 above.

3. System Replacement

It is possible that one or more of the systems may undergo complete replacement during the period of the contract. The Trowbridge Town Council reserves the right to remove that system from the contract and request open competitive pricing for a fully comprehensive testing and maintenance service to that system.

4. Site inspections

Tenderers are invited to attend site visits on either the 28 or 30 April with an 8.30 start at the Civic Centre (Address above) please contact [email protected] to book a space.

Site visits are not mandatory but are advised. Questions raised on the day will be answered. Questions/answers will also be issued on the tender website.

5. Submission Requirements

In line with standard Trowbridge Town Council procedures, tenderers must submit:

A. Financial Cost Statement: Detailed breakdown of annual monitoring.

B. Technical Proposal: Methodology for testing and electronic logbook management.

C. Experience: Evidence of similar contracts with local authorities or public sector clients.

D. Health & Safety: Example RAMS and proof of relevant qualifications (e.g., LCA membership).

E. Insurance: Copies of Public and Employers' Liability insurance.

6. Assessment of Submission

Tenders will be evaluated on a matrix with the following weighting:

Financial Proposal (Price): 50%

Quality & Operational Capability: 30%

Experience & References: 20%

7. Submission Schedule:

Tender issued 10 April 2026

Site Visits 28 & 30 April 2026

Tender closes 18 May 2026 @12.00 Midday

Tender awarded 17 June 2026

Contract commences 01 July 2026

Contact Information: For further details and queries about the tender please contact:

Terry Kawiti Email : [email protected]

Please submit the completed tender to:

Stuart Legg Email: [email protected]