Fire Alarm Panel, Detectors and Sounders Replacement

{
  "id": "042868-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-05-11T10:59:56+01:00",
  "ocid": "ocds-h6vhtk-069563",
  "buyer": {
    "id": "GB-PPON-PVDN-7726-TBVN",
    "name": "University of Sunderland"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKC23",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "45312100",
              "scheme": "CPV",
              "description": "Fire-alarm system installation work"
            },
            {
              "id": "51700000",
              "scheme": "CPV",
              "description": "Installation services of fire protection equipment"
            }
          ]
        }
      ],
      "value": {
        "currency": "GBP",
        "amountGross": 113994
      },
      "status": "pending",
      "documents": [
        {
          "id": "042868-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/042868-2026",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-05-11T10:59:56+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-01170489",
          "name": "Protec Fire Detection Public Limited Company"
        }
      ],
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-06-01T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2026-08-30T23:59:59+01:00",
        "startDate": "2026-06-02T00:00:00+01:00"
      },
      "mainProcurementCategory": "works"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-069563",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "Fire Alarm Panel, Detectors and Sounders Replacement",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The University is looking to replace the fire alarm panel alongside the fire detectors and sounders at the Reg Vardy building. It is essential that the fire alarm panel and the fire detectors and sounders, are replaced. If no action is taken and the existing system at Reg Vardy were to fail, there would be significant operational consequences.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "Due to the specialist and proprietary nature of the fire alarm panels and associated components, a direct award is considered the most appropriate and compliant procurement route. The award will be made in accordance with Section 41 (Direct Award in Special Cases) of the Procurement Act 2023. \nGiven the extensive coverage of the University estate by Protec alarms, and the need for the whole system to be integrated, there would be technical and operational difficulties for a different supplier to replace this part only of the whole system. \nThe existing fire alarm installation is a Protec addressable system, and replacement works require Protec-specific software, programming capability and commissioning by appropriately trained engineers to maintain system continuity. Use of an alternative contractor would necessitate Protec involvement for commissioning or redesign of the system onto a different manufacturer platform, increasing cost, complexity, programme risk and downtime. A change of manufacturer would also require redesign of detection zoning, introduce compatibility and operational risks, increase commissioning and training requirements, and create long-term inefficiencies by adding another fire alarm platform to the estate, with higher ongoing maintenance costs.\nA direct award is therefore considered proportionate and justified due to technical compatibility requirements, the absence of genuine alternative solutions without substantial redesign, the disproportionate cost and programme implications of changing manufacturer platform, and the need to mitigate operational and compliance risk within an appropriate timeframe.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      },
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PVDN-7726-TBVN",
      "name": "University of Sunderland",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKC23",
        "country": "GB",
        "locality": "Sunderland",
        "postalCode": "SR1 3SD",
        "countryName": "United Kingdom",
        "streetAddress": "Chester Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PVDN-7726-TBVN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "Procurement@sunderland.ac.uk",
        "telephone": "01915152000"
      }
    },
    {
      "id": "GB-COH-01170489",
      "name": "Protec Fire Detection Public Limited Company",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKD46",
        "country": "GB",
        "locality": "LANCASHIRE",
        "postalCode": "BB9 6RT",
        "countryName": "United Kingdom",
        "streetAddress": "PROTEC HOUSE, CHURCHILL WAY, NELSON"
      },
      "details": {
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "01170489",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "sales@protec.co.uk",
        "telephone": "+44 1282 717171"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}