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Published 19 Nov 2021, 16:49 GMT

Official UK procurement notice

QUB/2132/21 Fire Alarm Maintenance Services

Official notice

Authority: Queen's University Belfast (Education)

ServicesOpen procedureSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50) Delivery: Northern Ireland (UKN06)
Awarded value£784,000published contract · exc. VAT
Submissions closed 21 Dec 2021awarded 21 Mar 2022
Awarded to Dalkia Scotshield Limited

What is being bought

Published requirement description

The contract is for the provision of a comprehensive fixed fee package which includes both planned preventative maintenance and a reactive callout service, where the cost of the time associated with all reactive callouts during the hours of 8:00am to 5:00pm, Monday to Friday will be incorporated into the tendered price. The time associated with the reactive callouts outside of these times (out of hours) including weekends and statutory holidays will be charged on an individual basis. Materials for all reactive repairs will be charged separately.

  • Recurrence: 60 months

CPV: Burglar and fire alarms · Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Northern Ireland
Extensions: The initial period of the contract is 3 years, with the option to extend by up to a further 24 months. · The initial period of the contract is 3 years, with the option to extend by up to a further 24 months.Variant bids: not allowed
31625000 Burglar and fire alarms

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical: 30%
  • price: 70%
Published award criteria (2)
  • Technical: 30
  • Price: 70
Conditions of participation1
  • Suitability

    Please refer to the tender documents.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 60 months
First published
19 Nov 2021, 16:49 GMT
Last source update
8 Apr 2022, 16:52 BST
Award evaluation window
21 Dec 2021 – …
Authority reference
QUB/2132/21
FTS notice number
2022/S 000-009545
Classification (CPV)
Burglar and fire alarmsRepair and maintenance services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-02f890 Find a Tender
Contract terms
Performance terms

Please refer to the tender documents.

Review and risk notes
Review procedure

This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Submission deadline
21 Dec 2021, 16:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
21 Dec 2021, 16:00 GMT

Timeline

21 Dec 2021 → 8 Apr 2022 · 3 dates
  1. Submission deadline
    21 Dec 2021, 16:00 GMT
  2. Bids opened
    21 Dec 2021, 16:00 GMT
  3. Notice published
    8 Apr 2022, 16:52 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Apr 2022, 16:52 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £784,0001 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 21 Mar 2022
Awarded toValueDateStatus
Dalkia Scotshield LimitedSMEFire Alarm Maintenance Services£784,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic4——

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityEducationBody governed by public lawEducation BT7 3GA, Belfast, Northern IrelandContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • SPIE Scotshield Limited Awarded supplier 1 Rutherglen Links, Rutherglen Links Business Park , Glasgow , Scotland, G731DF

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria