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Published 29 May 2026, 15:08 BST

Official UK procurement notice

Fire Alarm Inspections University Hospital Llandough and Community Sites

Official notice

Procurement agent: Cardiff and Vale University Health Board·On behalf of: Velindre University NHS Trust

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL22)
Published estimate£360,000≈ £120k / year · £432,000 inc. VAT27% above published estimate
Submissions closed 6 Jul 2026awarded 22 Sept 2026
Awarded to Morris Line Engineering Ltd
Contract term 3 yrsends 31 Oct 2029 · up to 31 Oct 2031 with extensions · starts 1 Nov 2026

What is being bought

Published requirement description

The Cardiff and Vale University Health Board have a requirement require a supplier to undertake the inspection and testing of Fire Alarm equipment. The Contractor shall carry out the annual inspection and testing of the Fire Alarm Systems located at the University Hospital Llandough, Barry Hospital, Cardiff Royal Infirmary, and community sites. Following the tender process and evaluation of responses, the Health Board have awarded the contract.

CPV: Repair and maintenance services of electrical and mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£360,000
Contract period: 1 Nov 2026 – 31 Oct 2029 (3 yrs) · up to 31 Oct 2031 with extensionsValue: £360,000 exc. VAT · £432,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Extensions to be taken in annual tranches at the sole discretion of the Health Board
50710000 Repair and maintenance services of electrical and mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical: Weighted technical questions, scored 0-5.
  • Commercial: Lowest cost bidder scores 60%, with all other bidders receiving a percentage on a pro rata basis
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 May 2026, 15:08 BST
Last source update
9 Oct 2026, 09:32 BST
Award evaluation window
Submission end – 1 Sept 2026
Authority reference
CAV-FTS-63310
FTS notice number
2026/S 000-054464
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance services of electrical and mechanical building installations
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-06a912 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
6 Jul 2026, 12:00 BST
Clarification deadline
1 Jul 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales:

etenderwales.ukp.app.jaggaer.com/web/login.shtml ↗

Timeline

29 May 2026 → 1 Nov 2026 · 11 dates
  1. Planning notice published139 days ago
    29 May 2026, 15:08 BST
  2. Market engagement131 days ago
    5 Jun 2026, 23:59 BST

    Please reach out to [email protected] if you require additional information

  3. Tender notice published128 days ago
    9 Jun 2026, 17:01 BST
  4. Next notice expected121 days ago
    15 Jun 2026, 23:59 BST
  5. Clarification questions by106 days ago
    1 Jul 2026, 16:00 BST
  6. Submission deadline101 days ago
    6 Jul 2026, 12:00 BST
  7. Award decision expected by43 days ago
    1 Sept 2026, 23:59 BST
  8. Assessment summaries sent23 days ago
    22 Sept 2026, 00:00 BST
  9. Standstill ends13 days ago
    1 Oct 2026, 23:59 BST
  10. Latest notice published6 days ago
    9 Oct 2026, 09:32 BST
  11. Today
    15 Oct 2026
  12. Contract startsin 17 days
    1 Nov 2026

Notice history

9 events · 4 releases on Find a Tender · since 29 May 2026
  1. Preliminary market engagement notice published
    29 May 2026, 15:08 BST
    UK2
  2. Tender notice published
    9 Jun 2026, 17:01 BST
    UK4
  3. Status changed to active
    9 Jun 2026, 17:01 BST
  4. Procurement method changed
    9 Jun 2026, 17:01 BST
  5. Deadline published: 6 Jul 2026, 12:00 BST
    9 Jun 2026, 17:01 BST
  6. Contract award notice published
    22 Sept 2026, 15:07 BST
    UK6
  7. Status changed to complete
    22 Sept 2026, 15:07 BST
  8. Contract signature expected
    6 Oct 2026, 23:59 BST
    scheduled
  9. Contract details notice published
    9 Oct 2026, 09:32 BST
    UK7
Routine re-releases (4)
  • 2026-05: 1 release · 29 May 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £457,0851 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 6 Oct 2026
Awarded toValueDateStatus
Morris Line Engineering LtdSMEFIRE ALARM INSPECTIONS UNIVERSITY HOSPITAL LLANDOUGH & COMMUNITY SITES1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031Extensions: To be taken in annual tranches at the sole discretion of the Health Board.£457,08522 Sept 2026Awarded

Contracts

  • Fire Alarm Inspections University Hospital Llandough and Community Sites · Morris Line Engineering LtdSME

    Signed
    6 Oct 2026
    Value
    £457,085
    Period
    1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031 with extensions
    Status
    active
    Extensions
    To be taken in annual tranches at the sole discretion of the Health Board

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 4 at stage one30—

Contracting authority & participating public bodies

3 public bodies on the notice

Cardiff and Vale University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PPPR-7969-BTJG Woodland House, Maes-y-Coed road, Cardiff, Wales, CF14 4HHContact name, email, phone

Clients of the procurement agent

Bidders & participating suppliers

1 commercial party on the notice
  • Morris Line Engineering LimitedAwarded supplierGB-PPON: PMVX-2947-DTDP Morris House South Road, Bridgend , Wales, CF31 3EBContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure