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AwardedFind a Tender · award

Film Scanning Mastering and Restoration Services

Buyer: British Film Institute →

BuyerBritish Film Institute
StatusAwarded
DeadlineNot published
ValueValue not published
Published8 Sept 2025

What is being bought

The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems. To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services along with costs which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.

Delivery location

UKH23

Categories

Motion picture and video services 92100000Motion picture and video services 92100000

Lot details

Lot 1

The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems.To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services, along with costs, which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments.While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement.

Statuscancelled

Award criteria
Quality — 80%
Price — 20%

What is included

ItemCategoryQuantity
1Motion picture and video servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 92. The category anchor is Motion picture and video services (92100000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 921,6644 median · 29.5 average (497 of 1,664 with a bid count)3.5 average (557 of 1,664 with named award suppliers)1 comparable price pairs
Same buyer12 median · 2 average (1 of 1 with a bid count)1 average (1 of 1 with named award suppliers)Not published
Delivery region: UKH23214 median · 7.9 average (7 of 21 with a bid count)2.6 average (10 of 21 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementYes
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Film Scanning, Mastering and Restoration Services

Statusactive
Value£1,065,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-04dd78
Latest release ID054813-2025
Latest release timestampMon Sep 08 2025 16:02:20 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodselective
Procurement method detailsRestricted procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release6

Notice history

DateEventReference
8 Sept 2025award, contract054813-2025
10 Feb 2025tender004452-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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      "address": {
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Complete JSON history (2 releases)
8 Sept 2025 · 054813-2025 · award, contract
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}
10 Feb 2025 · 004452-2025 · tender
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        "secondStage": {
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        "contractPeriod": {
          "endDate": "2028-09-07T23:59:59+01:00",
          "startDate": "2025-09-08T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "selectionCriteria": {
          "description": "Following the SSQ evaluation, a maximum of 10 ranked suppliers will be shortlisted for the ITT stage."
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Berkhamsted"
        },
        "deliveryAddresses": [
          {
            "region": "UKH23"
          }
        ],
        "additionalClassifications": [
          {
            "id": "92100000",
            "scheme": "CPV",
            "description": "Motion picture and video services"
          }
        ]
      }
    ],
    "title": "Film Scanning  Mastering and Restoration Services",
    "value": {
      "amount": 1065000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "technical1",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "techniques": {
      "frameworkAgreement": {
        "periodRationale": "Maximum of four years only",
        "maximumParticipants": 10
      },
      "hasFrameworkAgreement": true
    },
    "description": "The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems. To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services  along with costs  which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.",
    "secondStage": {
      "invitationDate": "2025-04-10T00:00:00+01:00"
    },
    "tenderPeriod": {
      "endDate": "2025-03-10T12:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "92100000",
      "scheme": "CPV",
      "description": "Motion picture and video services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 1080
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please see the SSQ Instructions for further details."
        },
        {
          "type": "economic",
          "minimum": "Please  see details in the SSQ Instructions",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please see the SSQ Instructions for further details."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/bfi/aspx/Home",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-34662",
      "name": "British Film Institute",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH23",
        "locality": "London",
        "postalCode": "W1T 1LN",
        "countryName": "United Kingdom",
        "streetAddress": "21 Stephen Street"
      },
      "details": {
        "url": "https://in-tendhost.co.uk/bfi/aspx/Home",
        "buyerProfile": "https://in-tendhost.co.uk/bfi/aspx/Home",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Charity"
          },
          {
            "id": "08",
            "scheme": "COFOG",
            "description": "Recreation, culture and religion"
          }
        ]
      },
      "identifier": {
        "legalName": "British Film Institute"
      },
      "contactPoint": {
        "url": "https://in-tendhost.co.uk/bfi/aspx/Home",
        "name": "Vicki Akinosho",
        "email": "vicki.akinosho@bfi.org.uk"
      }
    },
    {
      "id": "GB-FTS-137495",
      "name": "British Film Institute",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom",
        "streetAddress": "21 Stephen street"
      },
      "identifier": {
        "legalName": "British Film Institute"
      },
      "contactPoint": {
        "email": "vicki.akinosho@bfi.org.uk"
      }
    }
  ],
  "language": "en",
  "description": "The framework will be awarded for 3 years initially with an option to extend for 1 yearPlease Note: This requirement will be awarded as a Framework Agreement therefore the BFI does not guarantee any work during the term of the Agreement.",
  "initiationType": "tender"
}