FHFT - NC - Electronic Document Management Solution (EDMS)

Official notice

Authority: Frimley Health NHS Foundation Trust (Central government)

Direct award

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: South East (UKJ)

Awarded value£504,736published award · exc. VAT

Award in standstill Not publishedno call for competition

Award (standstill) to Hyland UK Operations Limited

What is being bought

Published requirement description

A secure digital platform to be used by the Trust to create, store, manage and retrieve patient records and operational documents.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: South East

48311000 Document management software package 72512000 Document management services

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 16 Apr 2026, 09:51 BST
Last source update: 16 Apr 2026, 09:51 BST
Authority reference: FHFT - NC - Electronic Document Management Solution (EDMS) W183207
FTS notice number: 2026/S 000-034505
Latest notice: Transparency notice (UK5)
Delivery area: South East (UKJ)
Official registry OCID: ocds-h6vhtk-0683bb Find a Tender

Why no open competition: Additional Repeat Extension Partial Replacement
Published justification: Benchmarking has been carried out via the NHS Commercial Solutions - Digital Document Solutions framework with suppliers that have the capability to provide an EDMS solution to establish value for money.

Notice history

2 events · 1 release on Find a Tender · since 16 Apr 2026

Transparency notice published
16 Apr 2026, 09:51 BST
UK5
Contract signature expected
18 May 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1some still in standstill

Awarded value £504,7361 award exc. VAT

Awarded to	Value	Date	Status
Hyland UK Operations Limited1 Jun 2026 – 31 May 2029	£504,736	—	Standstill

Contracting authority & participating public bodies

FRIMLEY HEALTH NHS FOUNDATION TRUST

Contracting authorityPublic authority - central government GB-NHS: RDU · GB-PPON: PLMQ-6855-CXLL Portsmouth Road, Frimley, South East, GU16 7UJContact name, email

Bidders & participating suppliers

1 commercial party on the notice

HYLAND UK OPERATIONS LIMITEDAwarded supplierGB-COH: 04429260GB-PPON: PLMD-5712-PYNP Ground Floor The Place, Maidenhead, South East, SL6 1AFContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender16 Apr 2026, 09:51 BST