FHFT - NC - Electronic Document Management Solution (EDMS)

{
  "id": "034505-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-04-16T09:51:53+01:00",
  "ocid": "ocds-h6vhtk-0683bb",
  "buyer": {
    "id": "GB-NHS-RDU",
    "name": "FRIMLEY HEALTH NHS FOUNDATION TRUST"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKJ",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "48311000",
              "scheme": "CPV",
              "description": "Document management software package"
            },
            {
              "id": "72512000",
              "scheme": "CPV",
              "description": "Document management services"
            }
          ]
        }
      ],
      "value": {
        "amount": 504735.69,
        "currency": "GBP",
        "amountGross": 605682.82
      },
      "status": "pending",
      "documents": [
        {
          "id": "034505-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/034505-2026",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-04-16T09:51:53+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-04429260",
          "name": "HYLAND UK OPERATIONS LIMITED"
        }
      ],
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-05-18T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2029-05-31T23:59:59+01:00",
        "startDate": "2026-06-01T00:00:00+01:00"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "FHFT - NC - Electronic Document Management Solution (EDMS) W183207",
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "description": null
      }
    ],
    "title": "FHFT - NC - Electronic Document Management Solution (EDMS)",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "A secure digital platform to be used by the Trust to create, store, manage and retrieve patient records and operational documents.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "Benchmarking has been carried out via the NHS Commercial Solutions - Digital Document Solutions framework with suppliers that have the capability to provide an EDMS solution to establish value for money.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ]
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-NHS-RDU",
      "name": "FRIMLEY HEALTH NHS FOUNDATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ25",
        "country": "GB",
        "locality": "Frimley",
        "postalCode": "GU16 7UJ",
        "countryName": "United Kingdom",
        "streetAddress": "Portsmouth Road"
      },
      "details": {
        "url": "https://www.fhft.nhs.uk",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "RDU",
        "scheme": "GB-NHS"
      },
      "contactPoint": {
        "name": "Babs Paine",
        "email": "barbara.paine@nhs.net"
      },
      "additionalIdentifiers": [
        {
          "id": "PLMQ-6855-CXLL",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-04429260",
      "name": "HYLAND UK OPERATIONS LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ11",
        "country": "GB",
        "locality": "Maidenhead",
        "postalCode": "SL6 1AF",
        "countryName": "United Kingdom",
        "streetAddress": "Ground Floor The Place"
      },
      "details": {
        "url": "https://www.hyland.com/en",
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "04429260",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "governmentcontracts@hyland.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PLMD-5712-PYNP",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}