Official UK procurement notice
FDSIM of Ultrasonic River Flow Gauges 2025
Authority: DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionFeasibility, Design, Supply, Installation and Maintenance of Ultrasonic River Flow Gauges 2025 This framework contract is for the design, supply, installation, and maintenance of Ultrasonic River Flow Gauges. The Environment Agency operates more than 200 ultrasonic river flow monitoring gauges which represents ~20% of the EAs flow gauge network. The gauges are used for continuous measurement of river flows for flood forecasting & warning and other FCRM outcomes, along with water resource management such as enforcing water abstraction licenses. Many of these gauges are at critical sites that control major rivers such as the Thames, Severn, Trent, Mersey and Ouse. MyBuy Ref: DEM0011038 SPOL Ref: defra.sharepoint.com/sites/ea-leg-cisc/EG… ↗
- How the procedure runs: Prior Information Notice – Provision of Feasibility, Design, Supply, Installation and Maintenance of Ultrasonic Transit Time River Flow Gauges Environment Agency (EA) & Natural Resources Wales (NRW) Contact Details: • Environment Agency, Horizon House, Deanery Road, Bristol, BS1 5AH • Sam Everitt, Senior Technical Advisor, National Hydrometry Team • Email: [email protected]. • Website: Environment Agency - GOV.UK • Defra eCommercial System at https://defra-family.force.com/s/Welcome • Commercial Enquiries Contact: Paul Butler at [email protected] 1. Purpose of the PIN The Prior Information Notice is for early market engagement to gather interest and feedback, to give early notice of a forthcoming procurement, and a call for Expression of Interest (EOI) before a formal tender is issued. 2. Brief Description of the Opportunity The Environment Agency intends to procure services for the feasibility, design, supply, installation, and maintenance of Ultrasonic Transit Time river flow gauges for the period 2025-2030. This initiative aims to enhance the monitoring and management of river flow data, contributing to improved water resource management and flood risk assessment. The scope of the contract will include: 1. Feasibility Studies: Conducting comprehensive feasibility studies to determine the optimal locations and specifications for the installation of ultrasonic river flow gauges. 2. Design: Developing detailed designs for the ultrasonic flow measurement systems, ensuring they meet the required technical and environmental standards. 3. Supply: Providing all necessary ultrasonic flow measurement equipment and associated components. 4. Installation: Installing the ultrasonic river flow gauges at designated sites, ensuring minimal disruption to the surrounding environment. 5. Maintenance: Offering ongoing maintenance services to the existing 250 river gauges, to ensure the continuous and accurate operation of the flow measurement systems. Interested parties are invited to express their interest and provide relevant information demonstrating their capability to fulfil the requirements of this contract. Further details and specifications will be provided in the forthcoming tender documents. The contract duration will be 5 years. 3. Estimated Procurement Timeline It is anticipated that the Tender will be advertised in early summer 2025. Expected contract start date October 2025. 4. Estimated Contract Value The anticipated contract value is £8,000,000 over five years, subject to budget availability.
CPV: River regulation and flood control works · Support services for land, water and air transport
The lotProcurement structure
single lot · value publishedLot #1PlannedPublished value£8,000,000
- Economic & financial standing
Detailed within the Description above.
- Technical & professional ability
- Eligibility & Market Engagement The Environment Agency is seeking qualified suppliers for the provision of feasibility, design, supply, installation, and maintenance of ultrasonic river flow gauges. To ensure the highest standards of service and product quality, interested suppliers must meet the following requirements and demonstrate expertise in the following areas: 1. Technical Expertise: • Proven experience in the design and implementation of ultrasonic transit time flow measurement systems. • Demonstrated capability in conducting feasibility studies for optimal gauge placement and system design. • Expertise in the latest ultrasonic flow measurement technologies and methodologies. 2. Quality and Compliance: • Adherence to international quality standards and certifications relevant to ultrasonic flow measurement systems. • Compliance with environmental regulations and standards for installation and operation. 3. Project Management: • Strong project management skills with a track record of successfully delivering similar projects on time and within budget. • Ability to provide comprehensive project plans, including timelines, milestones, and risk management strategies. 4. Supply and Installation: • Capability to supply high-quality ultrasonic flow measurement equipment and components. • Experience in the installation of ultrasonic flow gauges in diverse environmental conditions, ensuring minimal disruption to the surrounding area. 5. Maintenance and Support: • Provision of ongoing maintenance services to ensure the continuous and accurate operation of the flow measurement systems. • Availability of technical support and troubleshooting services to address any issues promptly. 6. References and Case Studies: • Submission of references and case studies from previous projects that demonstrate the supplier's expertise and successful project outcomes. • Positive feedback from previous clients regarding the supplier's performance, reliability, and quality of service.
- Condition of participationshortlisting
This will be an Unrestricted Tender. All Suppliers will have the opportunity to participate in the Market Engagement and submit their Tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
Detailed within the Description above.
- Technical & professional ability
- Eligibility & Market Engagement The Environment Agency is seeking qualified suppliers for the provision of feasibility, design, supply, installation, and maintenance of ultrasonic river flow gauges. To ensure the highest standards of service and product quality, interested suppliers must meet the following requirements and demonstrate expertise in the following areas: 1. Technical Expertise: • Proven experience in the design and implementation of ultrasonic transit time flow measurement systems. • Demonstrated capability in conducting feasibility studies for optimal gauge placement and system design. • Expertise in the latest ultrasonic flow measurement technologies and methodologies. 2. Quality and Compliance: • Adherence to international quality standards and certifications relevant to ultrasonic flow measurement systems. • Compliance with environmental regulations and standards for installation and operation. 3. Project Management: • Strong project management skills with a track record of successfully delivering similar projects on time and within budget. • Ability to provide comprehensive project plans, including timelines, milestones, and risk management strategies. 4. Supply and Installation: • Capability to supply high-quality ultrasonic flow measurement equipment and components. • Experience in the installation of ultrasonic flow gauges in diverse environmental conditions, ensuring minimal disruption to the surrounding area. 5. Maintenance and Support: • Provision …
- Condition of participationshortlisting
This will be an Unrestricted Tender. All Suppliers will have the opportunity to participate in the Market Engagement and submit their Tender.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Apr 2025, 11:24 BST
- Last source update
- 17 Apr 2025, 16:19 BST
- Award evaluation window
- Submission end – 1 Oct 2025
- Authority reference
C28689- FTS notice number
2025/S 000-016038- Latest notice
- Planned procurement notice (UK3)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05013bFind a Tender- Contract terms summary
In accordance with the Terms and Conditions, to be advertised at the Tender Stage of this procurement.
- How it runs
Prior Information Notice – Provision of Feasibility, Design, Supply, Installation and Maintenance of Ultrasonic Transit Time River Flow Gauges Environment Agency (EA) & Natural Resources Wales (NRW) Contact Details:
- Environment Agency, Horizon House, Deanery Road, Bristol, BS1 5AH
- Sam Everitt, Senior Technical Advisor, National Hydrometry Team
- Email: [email protected].
- Website: Environment Agency - GOV.UK
- Defra eCommercial System at defra-family.force.com/s/Welcome ↗
- Commercial Enquiries Contact: Paul Butler at [email protected] 1. Purpose of the PIN The Prior Information Notice is for early market engagement to gather interest and feedback, to give early notice of a forthcoming procurement, and a call for Expression of Interest (EOI) before a formal tender is issued. 2. Brief Description of the Opportunity The Environment Agency intends to procure services for the feasibility, design, supply, installation, and maintenance of Ultrasonic Transit Time river flow gauges for the period 2025-2030. This initiative aims to enhance the monitoring and management of river flow data, contributing to improved water resource management and flood risk assessment. The scope of the contract will include: 1. Feasibility Studies: Conducting comprehensive feasibility studies to determine the optimal locations and specifications for the installation of ultrasonic river flow gauges. 2. Design: Developing detailed designs for the ultrasonic flow measurement systems, ensuring they meet the required technical and environmental standards. 3. Supply: Providing all necessary ultrasonic flow measurement equipment and associated components. 4. Installation: Installing the ultrasonic river flow gauges at designated sites, ensuring minimal disruption to the surrounding environment. 5. Maintenance: Offering ongoing maintenance services to the existing 250 river gauges, to ensure the continuous and accurate operation of the flow measurement systems. Interested parties are invited to express their interest and provide relevant information demonstrating their capability to fulfil the requirements of this contract. Further details and specifications will be provided in the forthcoming tender documents. The contract duration will be 5 years. 3. Estimated Procurement Timeline It is anticipated that the Tender will be advertised in early summer 2025. Expected contract start date October 2025. 4. Estimated Contract Value The anticipated contract value is £8,000,000 over five years, subject to budget availability.
- Risks
Limited availability or interest in the Market
How it was run
Official notice- Requests to participate (first stage)
- 31 Jul 2025, 14:00 BST
- Submission deadline
- 31 Jul 2025, 14:00 BST
- Clarification deadline
- 12 May 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Interested suppliers are invited to submit their expressions of interest, along with a brief statement of a maximum of 1 (one) side of A4, font size 12, demonstrating their qualifications and expertise in the (6) areas outlined above. Further details and specifications will be provided in the forthcoming tender documents. Details of any planned market engagement events, surveys, or consultation processes maybe included in any forthcoming tender documents, based on the Supplier feedback. 6. Submission & Response Details Interested suppliers are invited to register and submit their expressions of interest via the Defra eCommercial System. All procurement documents will be available for unrestricted and full direct access, free of charge, when/if the Tender is advertised at defra-family.force.com/s/Welcome ↗ Any questions, requests to participate in the PNN or future Tender should be submitted electronically to the following e-mail address. This address has been added to allow enquiries to be received directly. E-mail [email protected]. The Deadline for responses for the Planned Procurement Notice (PPN) is the 12th May 2025 at 14:00 Hours (BST). 7. Future Procurement Process Please be advised that participation in the PIN is not mandatory. All Suppliers will have an opportunity to Bid for the tender if or once it is published. A formal Contract Notice will follow in Find a Tender (UK’s procurement portal).
Timeline
11 Apr 2025 → 1 Oct 2025 · 7 dates- Planning notice published11 Apr 2025, 11:24 BST
- Latest notice published17 Apr 2025, 16:19 BST
- Clarification questions by12 May 2025, 14:00 BST
- Tender notice expected6 Jun 2025, 23:59 BST
- Submission deadline31 Jul 2025, 14:00 BST
- Contract starts393 days ago1 Oct 2025, 00:00 BST
- Award decision expected by392 days ago1 Oct 2025, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 11 Apr 2025- Planned procurement notice published11 Apr 2025, 11:24 BSTUK3
- Planned procurement notice published17 Apr 2025, 16:19 BSTUK3
Published amendments (1)
The following e-mail address has been added to allow enquiries to be received directly. E-mail [email protected]
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- ENVIRONMENT AGENCYContracting authorityPublic authority - sub-central government
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Planned procurement notice Planned procurement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender