Official UK procurement notice
Fairwater Campus Project ~ Catering Tender
Authority: Western Learning Federation & Cantonian High School (Education)
What is being bought
Published requirement descriptionThe successful supplier will be required to provide catering services for the Western Learning Federation (Riverbank School and Woodlands School) and Cantonian High School both of which are part of the Fairwater Campus Project, located in Cardiff, Wales. The combined total of schools will be three, with separate contracts needed for each one as part of this tender project.
The schools which are outlined below will be moving into the Fairwater Campus, which is currently being built and will be completed in time for January 2026 when Cantonian High School will be moving in.
The combined value of the tender project is approximately £433,000.00 per annum. Please note that this is likely to increase in line with the move to the new building.
Overview of Western Learning Federation
The Western Learning Federation is unique as we are the only special school federation in Wales, made up of Riverbank School, Ty Gwyn School and Woodlands School. The federation brings together three schools - all unique in their own right all working together with shared values and a determination to provide outstanding education to pupils with additional learning needs. Whilst Riverbank, Ty-Gwyn and Woodlands all have their own school visions and identities, there will be a direct link to those of the Western Learning Federation and as such, these school visions must and are considered a part of the vision of the Western Learning Federation.
Please note that Ty Gwyn School will not be part of this tender project.
The two schools within the Western Learning Federation will be moving into the Fairwater Campus from September 2026 so please note that a catering contract and service will not be required until this point.
Mission Statement
Working together to grow, learn and achieve is our mission statement that we originated from Welsh Government vision for schools as learning organisations. We have embedded this mission statement into our vision, values and principles and it is the values that have shaped our strategic plan as we move through the decade since federating.
Please see PSQ Document for more information.
To view this notice, please click here:
- How the procedure runs: Please see PSQ Document for more information.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1Published value£2,165,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 2: 70%
- Criterion 1: 30%
Published award criteria (2)
- Criterion 1
- Criterion 2
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jun 2025, 12:05 BST
- Last source update
- 23 Jun 2025, 12:05 BST
- Award evaluation window
- Submission end – 27 Oct 2025
- FTS notice number
2025/S 000-034344- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05519fFind a Tender
- How it runs
Please see PSQ Document for more information.
How it was run
Official notice- Submission deadline
- 26 Sept 2025, 12:00 BST
- Clarification deadline
- 4 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Not allowed
- Accepted languages
- en
Timeline
23 Jun 2025 → 1 Jan 2026 · 5 dates- Tender notice published23 Jun 2025, 12:05 BST
- Clarification questions by4 Jul 2025, 12:00 BST
- Submission deadline392 days ago26 Sept 2025, 12:00 BST
- Award decision expected by361 days ago27 Oct 2025, 23:59 GMT
- Contract starts296 days ago1 Jan 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published23 Jun 2025, 12:05 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender