Find a TenderClosedTender notice
Published 23 Jun 2025, 12:05 BST

Official UK procurement notice

Fairwater Campus Project ~ Catering Tender

Official notice

Authority: Western Learning Federation & Cantonian High School (Education)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: Delivery location not published
Published estimate£2,165,000≈ £433k / year · £2,165,000 inc. VAT
Submissions closed 26 Sept 2025
Contract term 5 yrsends 31 Dec 2030 · starts 1 Jan 2026

What is being bought

Published requirement description

The successful supplier will be required to provide catering services for the Western Learning Federation (Riverbank School and Woodlands School) and Cantonian High School both of which are part of the Fairwater Campus Project, located in Cardiff, Wales. The combined total of schools will be three, with separate contracts needed for each one as part of this tender project.

The schools which are outlined below will be moving into the Fairwater Campus, which is currently being built and will be completed in time for January 2026 when Cantonian High School will be moving in.

The combined value of the tender project is approximately £433,000.00 per annum. Please note that this is likely to increase in line with the move to the new building.

Overview of Western Learning Federation

The Western Learning Federation is unique as we are the only special school federation in Wales, made up of Riverbank School, Ty Gwyn School and Woodlands School. The federation brings together three schools - all unique in their own right all working together with shared values and a determination to provide outstanding education to pupils with additional learning needs. Whilst Riverbank, Ty-Gwyn and Woodlands all have their own school visions and identities, there will be a direct link to those of the Western Learning Federation and as such, these school visions must and are considered a part of the vision of the Western Learning Federation.

Please note that Ty Gwyn School will not be part of this tender project.

The two schools within the Western Learning Federation will be moving into the Fairwater Campus from September 2026 so please note that a catering contract and service will not be required until this point.

Mission Statement

Working together to grow, learn and achieve is our mission statement that we originated from Welsh Government vision for schools as learning organisations. We have embedded this mission statement into our vision, values and principles and it is the values that have shaped our strategic plan as we move through the decade since federating.

Please see PSQ Document for more information.

To view this notice, please click here:

litmustms.co.uk/delta/viewNotice.html ↗

  • How the procedure runs: Please see PSQ Document for more information.

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1 5 yrsSMEPublished value£2,165,000
Contract period: 1 Jan 2026 – 31 Dec 2030 (5 yrs)Value: £2,165,000 exc. VAT · £2,165,000 inc. VAT
Eligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Criterion 2: 70%
  • Criterion 1: 30%
Published award criteria (2)
  • Criterion 1
  • Criterion 2
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Jun 2025, 12:05 BST
Last source update
23 Jun 2025, 12:05 BST
Award evaluation window
Submission end – 27 Oct 2025
FTS notice number
2025/S 000-034344
Latest notice
Tender notice (UK4)
Classification (CPV)
School catering services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05519f Find a Tender
How it runs

Please see PSQ Document for more information.

How it was run

Official notice
Run through: Litmus TMS
Supplier login requiredElectronic submission not allowedLanguage: EN
Access & registration note: Free
Submission deadline
26 Sept 2025, 12:00 BST
Clarification deadline
4 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

23 Jun 2025 → 1 Jan 2026 · 5 dates
  1. Tender notice published
    23 Jun 2025, 12:05 BST
  2. Clarification questions by
    4 Jul 2025, 12:00 BST
  3. Submission deadline392 days ago
    26 Sept 2025, 12:00 BST
  4. Award decision expected by361 days ago
    27 Oct 2025, 23:59 GMT
  5. Contract starts296 days ago
    1 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    23 Jun 2025, 12:05 BST
    UK4

Contracting authority & participating public bodies

Western Learning Federation & Cantonian High School

Contracting authorityPublic authority - sub-central government GB-PPON: PNCP-6876-XZVY Riverbank School, Vincent Road, Cardiff, Wales, CF5 5AQContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender