Official UK procurement notice
Fairfield Housing Association - Lotted MTC 2021/22 – 2024/25
Authority: Kingdom Housing Association Limited (Housing)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionFairfield Housing Association - Lotted MTC 2021/22 – 2024/25
Lot 1 – Repairs Maintenance & Voids
Lot 2 – Electrical Reactive Maintenance
Lot 3 – Communal Close and Void Cleaning
Please note that Kingdom Housing Association (KHA) are running this procurement activity for Fairfield Housing Association. Please be aware that it will be KHA undertaking the process and asking any follow up questions if necessary.
CPV: Accommodation, building and window cleaning services · Repair and maintenance services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 3 bids on the busiest of 2 lots · 2 suppliers appointed
- Electronic auction
- yes
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Fairfield Housing Association - R&M and Voids Reactive MaintenanceAwardedRenewal
Lot 1 – R&M and Voids Reactive Maintenance
To carry out reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within Fairfield Housing Association’s stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives All trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, etc.
Lot #2Fairfield Housing Association - Electrical Reactive MaintenanceRenewal
Lot 2 – Electrical Reactive Maintenance
To carry out electrical reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within Fairfield Housing Association’s stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives.
Lot #3Fairfield Housing Association - Communal Close and Void CleaningAwardedRenewal
Lot 3 – Communal Close and Void Cleaning
To carry out common close and void cleaning and adhoc cleaning as required to properties and common areas at various sites within Fairfield Housing Association’s stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
As per SPD Guidance Document
- Technical & professional ability
As per the SPD Guidance Document
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Fairfield Housing Association - Lotted MTC 2021/22 – 2024/25” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Mar 2021, 09:16 GMT
- Last source update
- 11 Apr 2022, 15:53 BST
- FTS notice number
2022/S 000-009641- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029898Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per Contract Documents in 2nd stage
Publisher note: Please ensure that you comprehensively read and understand the attached SPD guidance and complete and return the required supporting information as requested. Failure to do so may result in you tender being considered invalid and you may be disqualified from the process. (SC Ref:690020)
How it was run
Official notice- Admission period ends
- 5 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
5 Apr 2021 → 11 Apr 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown5 Apr 2021, 12:00 BST
- Invitations to tender expected12 Apr 2021, 00:00 BST
- Notice published11 Apr 2022, 15:53 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Apr 2022, 15:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Fairfield Housing Association - Communal Close and Void Cleaning
- Signed
- 1 Sept 2021
- Value
- —
- Status
- active
Fairfield Housing Association - R&M and Voids Reactive Maintenance
- Signed
- 1 Sept 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fairfield Housing Association - R&M and Voids Reactive Maintenance | 2bids · 2 electronic | 2 | — | £205,000 – £229,000 |
| 3 · Fairfield Housing Association - Communal Close and Void Cleaning | 3bids · 3 electronic · 3 from abroad | 3 | — | £41,000 – £158,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Fairfield Housing Co-operativeContracting authority
Dispute resolution & review bodies
- Kirkcaldy Sheriff CourtReview body
Suppliers admitted to the dynamic market
2 commercial parties on the notice- Logie Glazing & Building Services LtdAdmitted to the market
- Vasart Commercial Cleaning LtdAdmitted to the market
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria