Find a TenderAwarded
Published 27 May 2022, 16:24 BST

Official UK procurement notice

FAE-22-002 - Sports and Fitness equipment including Gym equipment maintenance

Official notice

Authority: Education Authority (Education)·Consortium: 2 public authorities

Framework agreement3 lotsGoodsOpen procedureSME suitableMax 3 lots to bid
Framework ceiling (notional)£8,670,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 28 Jun 2022awarded 7 Oct 2022
Lots 3max 3 to bid

What is being bought3 lots · detail below

Published requirement description

The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4

years. This framework agreement is let by the Northern Ireland Education Authority ("EA") and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place.

www.education-ni.gov.uk/services/schools-plus ↗ Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://

www.nidirect.gov.uk/contacts/further-edu… ↗ Further Education Colleges in NI www.nicie.org/parents/schoolfinder/ ↗ Grant Controlled Integrated Education Schools in NI www.isc.co.uk/schools/northern-ire… ↗ Independent School in NI Libraries NI: www.librariesni.org.uk/Libraries/ ↗ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC)

Northern Ireland Council for Integrated Education (NICIE)

CPV: Fitness equipments · Gymnasium equipment · Installation services of fitness equipment

How this framework works

From the published notice
Places
up to 99 suppliers · 2 bids on the busiest of 2 lots (0.0 per place) · 3 appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · a supplier may bid for at most 3 of them

Every one of these 2 lots carries the same published figure, £3,835,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Fitness equipmentCancelledceiling above

The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment

and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for

the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority ("EA") and is open to the EA (the

Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish

to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement

is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already

have in place. www.education-ni.gov.uk/services/schools-plus ↗ Primary and Post Primary schools under the control of the EA,

Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools,

Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled

Youth Centres. www.nidirect.gov.uk/contacts/further-edu… ↗ Further Education Colleges in NI www.nicie.org ↗

parents/school-finder/ Grant Controlled Integrated Education Schools in NI www.isc.co.uk/schools/northern-ire… ↗ Independent

School in NI Libraries NI: www.librariesni.org.uk/Libraries/ ↗ EA Teachers' and Educational Centres Council for the Curriculum,

Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support

Council (CSSC) Northern Ireland Council for Integrated Education (NICIE). Additional information: No Award was made for Lot 1 - Fitness equipment. Due to this No Award the total value of the procurement noted in II.1.7 excludes the value estimated for Lot 1.

Variant bids: not allowed
Lot #2Sports EquipmentCancelledceiling above

The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment

and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority ("EA") and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already

have in place. www.education-ni.gov.uk/services/schools-plus ↗ Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. www.nidirect.gov.uk/contacts/further-edu… ↗ Further Education Colleges in NI www.nicie.org ↗

parents/school-finder/ Grant Controlled Integrated Education Schools in NI www.isc.co.uk/schools/northern-ire… ↗ Independent School in NI Libraries NI: www.librariesni.org.uk/Libraries/ ↗ EA Teachers' and Educational Centres Council for the Curriculum,

Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).

Variant bids: not allowed
Lot #3Gym MaintenanceCancelledPublished value£1,000,000

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “FAE-22-002 - Sports and Fitness equipment including Gym equipment…” is a framework: the contest is a place on its panel, up to 99 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 May 2022, 16:24 BST
Last source update
18 Nov 2022, 16:31 GMT
Award evaluation window
28 Jun 2022 – …
FTS notice number
2022/S 000-032859
Classification (CPV)
Fitness equipmentsGymnasium equipmentInstallation services of fitness equipment
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03411f Find a Tender
Review and risk notes
Review procedure

The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
28 Jun 2022, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
28 Jun 2022, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Jun 2022 → 18 Nov 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 Jun 2022, 15:00 BST
  2. Bids opened
    28 Jun 2022, 15:30 BST
  3. Bids must remain valid until
    26 Sept 2022, 23:59 BST
  4. Notice published
    18 Nov 2022, 16:31 GMT

Notice history

2 events · 2 releases on Find a Tender · since 18 Nov 2022
  1. Status changed to complete
    18 Nov 2022, 16:31 GMT
  2. Buyer details updated
    18 Nov 2022, 16:31 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 2 lots
Contracts signed 2latest 7 Oct 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 2 - Sports Equipment

    Signed
    7 Oct 2022
    Value
    £6,999,997
    Status
    active
  • Lot 3 - Gym Maintenance

    Signed
    7 Oct 2022
    Value
    £966,440
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Sports Equipment2bids · 2 electronic1——
3 · Gym Maintenance2bids · 2 electronic2——

Contracting authority & participating public bodies

2 public bodies on the notice

EDUCATION AUTHORITY

Contracting authorityEducationBody governed by public lawEducation Ballee Road West, Ballymena, Northern Ireland, BT42 2HSContact name, email

Consortium members and other public bodies

Dispute resolution & review bodies

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body Belfast

Framework contractors & participating bidders

3 commercial parties on the notice
  • BALANCE LEISURE FITNESS LTDFramework contractorGB-COH: NI624145 Unit 23, 218 City Business Park, Dunmurry, Northern Ireland, BT17 9HYContact email
  • FINDEL EDUCATION LIMITEDFramework contractorGB-COH: 01135827 2 Gregory Street, Cheshire, UK, SK14 4HRContact email, phone
  • PODIUM 4 SPORT LTDFramework contractorGB-COH: NI013398 40 Montgomery Road, Belfast, Northern Ireland, Bt6 9HLContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.