Find a TenderAwarded without competition

Published 27 Jan 2022, 17:34 GMT

Official UK procurement notice

FAE-21-025 - Library Shelving and Associated Shelving Items, Library Furniture and Specialist Exhibition Furniture for Libraries NI

Authority: the Education Authority (Central government)·Consortium: 3 public authorities

Framework agreement3 lotsGoodsAward procedure without prior publication of a call for competitionSME suitableMax 3 lots to bid

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Business Services & Consultancy (79) Delivery: UKNorthern Ireland (UKN)

Framework ceiling (notional)£2,000,000total for 3 lots · framework ceiling, not attributable revenue

Submissions closed 28 Feb 2022

Lots 3max 3 to bid

What is being bought3 lots · detail below

Published requirement description

Supply, Delivery and Installation of Public Library Shelving, Associated Shelving Items, Public Library Furniture and Specialist Exhibition Furniture to Libraries NI establishments throughout Northern Ireland.

CPV: Archive shelving · Display cases · Exhibition equipment · Exhibition stands · Furniture · Furniture design services · Interior design services · Library equipment · Library furniture · Miscellaneous furniture · Miscellaneous furniture and equipment · Mobile bookshelves · +3 more

How this framework works

From the published notice

Places: up to 99 suppliers · 8 bids on the busiest of 3 lots (0.1 per place) · 9 appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · a supplier may bid for at most 3 of them

Every one of these 2 lots carries the same published figure, £750,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Public Library Shelving and Associated Shelving ItemsAwardedceiling above

Delivery: UK, Northern Ireland

Extensions: With the option to extend for any period(s) of up to and including 24 months on a call-off as required basis.Variant bids: not allowed

39100000 Furniture 39131000 Office shelving 39131100 Archive shelving 39141100 Shelves 39150000 Miscellaneous furniture and equipment 39151000 Miscellaneous furniture

Lot #2Public Library FurnitureAwardedceiling above

Delivery: UK, Northern Ireland

Extensions: With the option to extend for any periods of up to and including 24 months on a call-off as required basis.Variant bids: not allowed

39100000 Furniture 39131000 Office shelving 39131100 Archive shelving 39141100 Shelves 39150000 Miscellaneous furniture and equipment 39151000 Miscellaneous furniture

Lot #3Specialist Exhibition FurnitureAwardedPublished value£500,000

Delivery: UK, Northern Ireland

Extensions: With the option to extend for any periods of up to and including 24 months on a call-off as required basis.Variant bids: not allowed

39100000 Furniture 39131000 Office shelving 39131100 Archive shelving 39141100 Shelves 39150000 Miscellaneous furniture and equipment 39151000 Miscellaneous furniture

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 27 Jan 2022, 17:34 GMT
Last source update: 11 May 2026, 15:17 BST
Award evaluation window: 28 Feb 2022 – …
Authority reference: FAE-21-025
FTS notice number: 2026/S 000-043089
Classification (CPV): Archive shelvingDisplay casesExhibition equipmentExhibition standsFurnitureFurniture design servicesInterior design servicesLibrary equipmentLibrary furnitureMiscellaneous furniture
+5 more
Miscellaneous furniture and equipmentMobile bookshelves
Delivery area: UKNorthern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-031041 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The modification under Reg 72 (1) (c), meets the following conditions:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
An opportunity has emerged to align the replacement Framework with an alternative Framework that runs until 30 September 2027. This alignment presents an opportunity to consolidate demand, reduce duplication and to achieve efficiencies with positive benefits for both EA and the market.
This modification would result in an extension of the current framework period until 30 September 2027. EA do not envisage any increase in the value of the Framework, during this extension period. This extension period will ensure service continuity for Libraries NI whilst a new arrangement is put in place, allowing EA opportunity to engage the market as part of the process. EA currently envisage that work on this new process will commence in Q3 2026 with a pre-market engagement exercise.
(ii) the modification does not alter the overall nature of the contract;
The modification does not alter the nature of the current Framework.
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The modification will not modify the original value of the contract.

Review and risk notes

Review procedure: The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

How it was run

Official notice

Appointment period ends: 28 Feb 2022, 15:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bids opened: 28 Feb 2022, 15:30 GMT

Timeline

28 Feb 2022 → 11 May 2026 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
28 Feb 2022, 15:00 GMT
Bids opened
28 Feb 2022, 15:30 GMT
Bids must remain valid until
29 May 2022, 23:59 BST
Notice published171 days ago
11 May 2026, 15:17 BST

Notice history

3 events · 3 releases on Find a Tender · since 8 Jun 2022

Status changed to complete
8 Jun 2022, 12:27 BST
Procurement method changed
11 May 2026, 15:17 BST
Buyer details updated
11 May 2026, 15:17 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 9admitted to the panel · see the list ↓

Bids received 87 from SMEs · busiest of 3 lots

Contracts signed 6latest 31 May 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £750,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot 1 Public Library Shelving and Associated Shelving Items
Signed
31 May 2022
Value
ceiling above
Status
active
Lot 2 Public Library Furniture
Signed
31 May 2022
Value
ceiling above
Status
active
Lot 3 Specialist Exhibition Furniture
Signed
31 May 2022
Value
£500,000
Status
active
Lot 1 Public Library Shelving and Associated Shelving Items
Signed
31 May 2022
Value
ceiling above
Status
active
Lot 2 Public Library Furniture
Signed
31 May 2022
Value
ceiling above
Status
active
Lot 3 Specialist Exhibition Furniture
Signed
31 May 2022
Value
£500,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Public Library Shelving and Associated Shelving Items	6bids · 6 electronic · 6 from abroad	5	—	—
2 · Public Library Furniture	8bids · 8 electronic · 8 from abroad	7	—	—
3 · Specialist Exhibition Furniture	2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

3 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, UK, BT1 2NQContact email

Consortium members and other public bodies

Education Authority NIContracting authorityBody governed by public lawEducation Ballymena, UKContact name, email Published organisation website ↗
Libraries NIContracting authority Lisburn, UKContact email

Dispute resolution & review bodies

Education AuthorityReview body Ballymena
The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body Belfast

Framework contractors & participating bidders

16 commercial parties on the notice

Alpha Office FurnitureFramework contractor Belfast, UKContact email
Alpha Office FurnitureFramework contractor Alpha House, BELFAST, UK, BT3 9JUContact email, phone
Commercial Services Education Ltd T/A GresswellFramework contractor Kent, UKContact email
JOSEPH FLANIGAN SON LTDFramework contractor 14 Irish Street, Richhill, ARMAGH, UK, BT61 9PSContact email, phone
Joseph Flanigan Son LtdFramework contractor Richhill, UKContact email
MOFFETT AND SONS LIMITEDFramework contractor SEYMOUR HILL INDUSTRIAL ESTATE, BELFAST, UK, BT17 9PWContact email, phone
MOFFETT AND SONS LTDFramework contractor SEYMOUR HILL INDUSTRIAL ESTATE, BELFAST, UK, BT17 9PWContact email, phone
McLaughlin and Harvey T/A WorkspaceFramework contractor 15 Trench Road, NEWTOWNABBEY, UK, BT36 4TYContact email, phone
Moffett and Sons LimitedFramework contractor Belfast, Northern IrelandContact email
Moffett and Sons LtdFramework contractor Belfast, UKContact email

Show 6 more suppliers

STORAGE SYSTEMS LIMITEDFramework contractor Malahide Road Industrial Park, Dublin, IE, 17Contact email, phone
THEDESIGNCONCEPT LIMITEDFramework contractor The Old Bakery 10 Greenless Road, Cambuslang, GLASGOW, UK, G72 8JJContact email, phone
The Design Concept LimitedFramework contractor Glasgow, UKContact email
WF Education Group LtdFramework contractor Phoenix House, Stafford Drive, Battlefield Enterprise Park, Shrewsbury, SHROPSHIRE, UK, SY1 3FEContact email, phone
Work Rest Play Interiors LimitedFramework contractor Belfast, UKContact email
Work Rest Play Interiors LimitedFramework contractor Unit 40 Townsend Enterprise Park, BELFAST, UK, BT13 2ESContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.