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Published 15 Mar 2021, 14:40 GMT

Official UK procurement notice

FAE-21-003 Supply and Delivery of Specialist Furniture and Equipment

Official notice

Authority: Education Authority NI (Education)·Consortium: 2 public authorities

Framework agreementGoodsNegotiated without publication of a contract noticeSME suitable
Sectors: Medical Devices & Pharma (33) Delivery: 00UKNorthern Ireland (UKN)
Framework ceiling (notional)£2,500,000framework ceiling, not attributable revenue
Submissions closed 19 Apr 2021awarded 7 Jun 2021

What is being bought

Published requirement description

Supply, Delivery, Installation and Commissioning (where applicable) of Specialist Furniture and Equipment for pupils with special educational needs, under various categories, to schools throughout Northern Ireland via a catalogue arrangement for the period 1 April 2021 to 31 March 2022 (with option to extend for one further period of up to twelve months) on a call off as required basis.

CPV: Desks · Games and toys; fairground amusements · Hearing aids · Hoists · Medical aids · Medical furniture · Musical instruments, sport goods, games, toys, handicraft, art materials and accessories · Other therapeutic products

How this framework works

From the published notice
Places
up to 99 suppliers · 22 bids received (0.2 per place) · 13 appointed

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£2,500,000
Delivery: 00, UK, Northern Ireland · Northern Ireland
Extensions: option to extend for one further period of up to twelve months on a call off as required basis has been used as framework agreement has been extended by 12 months until 31 March 2023. · with option to extend for one further period of up to twelve months) on a call off as required basisVariant bids: not allowed
33185000 Hearing aids33196000 Medical aids33693000 Other therapeutic products37000000 Musical instruments, sport goods, games, toys, handicraft, art materials and accessories37500000 Games and toys; fairground amusements39121100 Desks

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
What this means for your bid
  • “FAE-21-003 Supply and Delivery of Specialist Furniture and Equipment” is a framework: the contest is a place on its panel, up to 99 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Negotiated without publication of a contract notice
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Mar 2021, 14:40 GMT
Last source update
16 Sept 2022, 11:06 BST
Award evaluation window
19 Apr 2021 – …
FTS notice number
2022/S 000-026015
Classification (CPV)
DesksGames and toys; fairground amusementsHearing aidsHoistsMedical aidsMedical furnitureMusical instruments, sport goods, games, toys, handicraft, art materials and accessoriesOther therapeutic products
Delivery area
00UKNorthern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-029bbf Find a Tender
Why no open competition

Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive; Additional deliveries by the original supplier ordered under the strict conditions stated in the directive

Published justification

The purpose of this VEAT notice is to inform and provide prior notice to the market that the Authority intends to modify its Framework Agreement (FAE-21-003) for the Supply and Delivery of Specialist Furniture and Equipment.

Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on Monday 27th June 2022.

This opportunity / Framework Agreement was originally advertised in a Contract Notice (2021/S 000-005198). A Contract Award Notice (2021/S 000-012696) was also subsequently published.

The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for Specialist Furniture and Equipment for Pupils with Special Educational Needs. This will provide short term contractual coverage whilst the Authority carries out a re-procurement exercise.

The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement. It is anticipated that a replacement will commence in April 2023.

The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for schools until the new Framework Agreement commences.

This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was stated as £2,500,000 and this notice increases the total contract value to £3,750,000.

The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to

this regulation as outlined below:

(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen

i.e. increase in demand in part influenced by the availability of funding which could not be foreseen at the time of advertising the original

contract.

(ii) the modification does not alter the overall nature of the contract (services provided will remain the same);

(iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the

original contact value).

Review and risk notes
Review procedure

The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
19 Apr 2021, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Apr 2021, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

19 Apr 2021 → 16 Sept 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Apr 2021, 15:00 BST
  2. Bids opened
    19 Apr 2021, 15:30 BST
  3. Bids must remain valid until
    18 Jul 2021, 23:59 BST
  4. Notice published
    16 Sept 2022, 11:06 BST

Notice history

4 events · 5 releases on Find a Tender · since 7 Jun 2021
  1. Status changed to complete
    7 Jun 2021, 15:45 BST
  2. Procurement method changed
    16 Jun 2022, 14:05 BST
  3. Buyer details updated
    16 Jun 2022, 14:05 BST
  4. Buyer details updated
    16 Sept 2022, 11:06 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.4 Short Description · II.1.4)Supply, Delivery, Installation and Commissioning (where applicable) of Specialist Furniture and Equipment for pupils with special educational needs, under various categories, to schools throughout Northern Ireland via a catalogue arrangement for the period 1 April 2021 to 31 March 2022 (with option to extend for one further period of up to twelve months) on a call off as required basis.Supply, Delivery, Installation and Commissioning (where applicable) of Specialist Furniture and Equipment for pupils with special educational needs, under various categories, to schools throughout Northern Ireland via a catalogue arrangement for the period 1 April 2021 to 31 March 2022 (with option to extend for one further period of up to twelve months) on a call off as required basis. The Framew…

1 amendment published without a description.

Routine re-releases (5)
  • 2021-06: 1 release · 7 Jun 2021
  • 2021-03: 1 release · 15 Mar 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 2213 from SMEs
Contracts signed 3latest 7 Jun 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £2,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 017589-2022-FAE-21-003-1

    Signed
    7 Jun 2021
    Value
    £3,750,000
    Period
    1 Apr 2021 – 31 Mar 2023
    Status
    active
    • Change Due to an unforeseen increase in demand for Specialist Furniture and Equipment for Pupils with Special Educational Needs, the requirement has arisen to modify the value of the Framework Agreement to provide short term contractual coverage whilst the Authority carries out a re-procurement exercise. The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement and it is anticipated that this will commence on 1st April 2023 and the modification to the value provides an interim solution to ensure contractual coverage for schools until the new Framework Agreement commences. This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was stated as £2,500,000 and this notice increases the total contract value to £3,750,000. This modification is in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to this regulation as outlined below: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. increase in demand in part influenced by the availability of funding which could not be foreseen at the time of advertising the original contract. (ii) the modification does not alter the overall nature of the contract (services provided will remain the same); (iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the original contact value)., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Due to an unforeseen increase in demand for Specialist Furniture and Equipment for Pupils with Special Educational Needs, the requirement has arisen to modify the value of the Framework Agreement to provide short term contractual coverage whilst the Authority carries out a re-procurement exercise. The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement and it is anticipated that this will commence on 1st April 2023 and the modification to the value provides an interim solution to ensure contractual coverage for schools until the new Framework Agreement commences. This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was stated as £2,500,000 and this notice increases the total contract value to £3,750,000. This modification is in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to this regulation as outlined below: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. increase in demand in part influenced by the availability of funding which could not be foreseen at the time of advertising the original contract. (ii) the modification does not alter the overall nature of the contract (services provided will remain the same); (iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the original contact value).

  • Contract

    Signed
    4 Jun 2021
    Value
    ceiling above
    Status
    active

  • Supply and Delivery of Specialist Furniture and Equipment

    Signed
    4 Jun 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
22bids · 22 electronic · 13 from abroad13——

Contracting authority & participating public bodies

2 public bodies on the notice

Education Authority NI

Contracting authorityEducationBody governed by public lawEducationRegional or local authority 40 Academy Street, Belfast, UK, BT1 2NQContact email

Dispute resolution & review bodies

  • Education AuthorityReview body Omagh

Framework contractors & participating bidders

38 commercial parties on the notice
  • ABBEY MEDICARE NI LTDFramework contractor Unit C18, Inspire Business Park, Belfast, UK, BT16 1QTContact email, phone
  • ABBEY MEDICARE NI LTDFramework contractor Belfast, UKContact email
  • Abbey Medicare NI LtdFramework contractor Belfast, UKContact email
  • ArjoHuntleigh UKFramework contractor 19 Heron Road, Belfast, UK, BT3 9LEContact email, phone
  • ArjoHuntleigh UKFramework contractor Belfast, UKContact email
  • CONNEVANS LIMITEDFramework contractor Bridge House, REDHILL, UK, RH1 3EBContact email, phone
  • CONNEVANS LIMITEDFramework contractor Redhill, UKContact email
  • CREATIVE ACTIVITYFramework contractor LEARNING HOUSE, LONDONDERRY, UK, BT47 2EDContact email, phone
  • CREATIVE ACTIVITYFramework contractor Londonderry, UKContact email
  • Connevans LimitedFramework contractor Redhill, UKContact email
Show 28 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.