Official UK procurement notice
FAE-20-028 Supply and Delivery of Interactive Touch Panels
Authority: Education Authority NI (Education)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionSupply, Delivery, Installation and Commissioning of Interactive Touch Display Panels to schools within Northern Ireland for a period of two years (with options to extend for two further periods of up to twelve months each, 4 years in total) on a call off as required basis.
CPV: Audio-visual equipment · Flat panel displays
How this framework works
From the published notice- Places
- up to 99 suppliers · 13 bids on the busiest of 4 lots (0.1 per place) · 7 appointed
- Framework period
- 2 yrs from 19 Jul 2022
Lots and requirements (4)Procurement structure
4 lots · all with a published value · a supplier may bid for at most 4 of them · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £2,125,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Promethean BrandAwardedRenewalceiling above
Supply, Delivery, Installation and Commissioning of Interactive Touch Display Panels to schools within Northern Ireland.
Lot #2Smart BrandAwardedRenewalceiling above
Supply, Delivery, Installation and Commissioning of Interactive Touch Display Panels to schools within Northern Ireland
Lot #3Clever BrandAwardedRenewalceiling above
Supply, Delivery, Installation and Commissioning of Interactive Touch Display Panels to schools within Northern Ireland
Lot #4Miscellaneous BrandsAwardedRenewalceiling above
Supply, Delivery, Installation and Commissioning of Interactive Touch Display Panels to schools within Northern Ireland
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- AC-1 Service: 10%
- AC-2 Business Continuity Plan: 10%
- AC-3 Quantitative Criteria Price: 80%
Published award criteria (3)
- AC-1 Service: 10
- AC-2 Business Continuity Plan: 10
- AC-3 Quantitative Criteria Price: 80
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “FAE-20-028 Supply and Delivery of Interactive Touch Panels” is a framework: the contest is a place on its panel, up to 99 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Apr 2021, 11:05 BST
- Last source update
- 14 Sept 2022, 15:13 BST
- Award evaluation window
- 26 May 2021 – …
- FTS notice number
2022/S 000-025811- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02aa0dFind a Tender
- Why no open competition
Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive; Additional deliveries by the original supplier ordered under the strict conditions stated in the directive
- Published justification
The purpose of this VEAT notice is to inform and provide prior notice to the market that the Authority intends to modify its Framework Agreement (FAE-20-028) for the Supply and Delivery of Interactive Touch Panels.
Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on Monday 11th July 2022.
This opportunity / Framework Agreement was originally advertised in a Contract Notice (2021/S 000-008860). A Contract Award Notice (2021/S 000-014804) was also subsequently published.
The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for Interactive Touch Panels. This will provide short term contractual coverage whilst the Authority carries out a re-procurement exercise.
The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement. It is anticipated that a replacement will commence in July 2023.
The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for schools until the new Framework Agreement commences.
This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was stated as £8,500,000 and the proposed modification will increase the total contract value to £12,750,000.
The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to this regulation as outlined below:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. increase in demand in part influenced by the availability of funding which could not be foreseen at the time of advertising the original contract.
(ii) the modification does not alter the overall nature of the contract (services provided will remain the same);
(iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the original contact value).
- Review procedure
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Publisher note: The total value of this contract is estimated to be between GBP 6,500,000 and GBP 8,500,000. The estimate covers the full period of the Contract. It may be lower than GBP 6,500,000 and it will not exceed GBP 8,500,000
How it was run
Official notice- Appointment period ends
- 26 May 2021, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 26 May 2021, 15:30 BST
Timeline
26 May 2021 → 14 Sept 2022 · 5 dates- Admission / appointment period endsperiod end, not a bid countdown26 May 2021, 15:00 BST
- Bids opened26 May 2021, 15:30 BST
- Bids must remain valid until24 Aug 2021, 23:59 BST
- Contract starts19 Jul 2022, 00:00 BST
- Notice published14 Sept 2022, 15:13 BST
Notice history
4 events · 5 releases on Find a Tender · since 29 Jun 2021- Status changed to complete29 Jun 2021, 11:35 BST
- Procurement method changed30 Jun 2022, 10:30 BST
- Buyer details updated30 Jun 2022, 10:30 BST
- Buyer details updated14 Sept 2022, 15:13 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.4) | Supply, Delivery, Installation and Commissioning of Interactive Touch Display Panels to schools within Northern Ireland for a period of two years (with options to extend for two further periods of up to twelve months each, 4 years in total) on a call off as required basis. | Framework for the Supply, Delivery, Installation and Commissioning of Interactive Touch Display Panels to Northern Ireland Education Authority (“EA”). The Framework is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the… |
1 amendment published without a description.
Routine re-releases (5)
- 2021-06: 1 release · 29 Jun 2021
- 2021-04: 1 release · 26 Apr 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 8 of these contracts carry the same published figure, £2,125,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Promethean Brand
- Signed
- 29 Jun 2021
- Value
- ceiling above
- Period
- … – 21 Jun 2023
- Status
- active
Smart Brand
- Signed
- 29 Jun 2021
- Value
- ceiling above
- Status
- active
Clever Brand
- Signed
- 29 Jun 2021
- Value
- ceiling above
- Status
- active
Miscellaneous Brands
- Signed
- 29 Jun 2021
- Value
- ceiling above
- Status
- active
Promethean Brand
- Signed
- 29 Jun 2021
- Value
- ceiling above
- Period
- … – 21 Jun 2023
- Status
- active
Smart Brand
- Signed
- 29 Jun 2021
- Value
- ceiling above
- Status
- active
Clever Brand
- Signed
- 29 Jun 2021
- Value
- ceiling above
- Status
- active
Miscellaneous Brands
- Signed
- 29 Jun 2021
- Value
- ceiling above
- Status
- active
Contract 019508-2022-FAE-20-028-1
- Signed
- 29 Jun 2021
- Value
- £12,750,000
- Period
- 22 Jun 2021 – 21 Jun 2023
- Status
- active
- Change This opportunity / Framework Agreement was originally advertised in a Contract Notice (2021/S 000-008860). A Contract Award Notice (2021/S 000-014804) was also subsequently published. The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for Interactive Touch Panels. This modification will provide short term contractual coverage whilst the Authority carries out a re-procurement exercise. The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement. It is anticipated that a replacement will commence in July 2023. The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for schools until the new Framework Agreement commences. This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was stated as £8,500,000 and this modification will increase the total contract value to £12,750,000. The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the conditions pertaining to this regulation., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: This opportunity / Framework Agreement was originally advertised in a Contract Notice (2021/S 000-008860). A Contract Award Notice (2021/S 000-014804) was also subsequently published. The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for Interactive Touch Panels. This modification will provide short term contractual coverage whilst the Authority carries out a re-procurement exercise. The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement. It is anticipated that a replacement will commence in July 2023. The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for schools until the new Framework Agreement commences. This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was stated as £8,500,000 and this modification will increase the total contract value to £12,750,000. The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the conditions pertaining to this regulation.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Promethean Brand | 13bids · 13 electronic · 1 from abroad | 1 | — | — |
| 2 · Smart Brand | 13bids · 13 electronic · 1 from abroad | 1 | — | — |
| 3 · Clever Brand | 13bids · 13 electronic · 1 from abroad | 1 | — | — |
| 4 · Miscellaneous Brands | 13bids · 13 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Education AuthorityReview body
- The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body
Framework contractors & participating bidders
21 commercial parties on the notice- BURKE SYSTEMS SOLUTIONS LTDFramework contractor
- BURKE SYSTEMS SOLUTIONS LTDFramework contractor
- Burke Systems Solutions LtdFramework contractor
- CALL TECH SUPPORT LTDFramework contractor
- CALL TECH SUPPORT LTDFramework contractor
- Call Tech Support LtdFramework contractor
- Exi-tite LtdFramework contractor
- Exi-tite Ltd.Framework contractor
- Exi-tite Ltd.Framework contractor
- Fluid AV - Mayne Communications LtdFramework contractor
Show 11 more suppliers
- Fluid AV - Mayne Communications LtdFramework contractor
- Fluid AV - Mayne Communications LtdFramework contractor
- IMEX SYSTEMS LTDFramework contractor
- IMEX SYSTEMS LTDFramework contractor
- Imex Systems LtdFramework contractor
- NIAVAC LTDFramework contractor
- NIAVAC LTDFramework contractor
- Niavac LtdFramework contractor
- SYNCHRONISED CABLING SOLUTIONS LTDFramework contractor
- SYNCHRONISED CABLING SOLUTIONS LTDFramework contractor
- Synchronised Cabling Solutions LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.