Official UK procurement notice
Facilities Supplies · UK public procurement notice
Authority: North Western Universities Purchasing Consortium Ltd
What is being bought6 lots · detail below
Published requirement descriptionNWUPC is establishing a multi-provider Framework Agreement on behalf of members of NWUPC, APUC (lots 1 and 2 only), HEPCW, LUPC, NEUPC, SUPC and CPC for Facilities Supplies. The Framework Agreement is divided into lots as follows:
Lot 1 - Air Filters and Associated Products - UK
Lot 2 - Air Filters Supply, Fit, Maintenance, Removal and Disposal - UK
Lot 3 - Electrical Materials and Associated Products and Services - GB
Lot 4 - Electrical Materials and Associated Products and Services – NI Only
Lot 5 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services - GB
Lot 6 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services – NI Only
Coverage on this Framework Agreement is national.
The Framework Agreement will commence on 01 August 2023 for an initial period of 24 months until 31st July 2025, with the option to extend the Agreement for 2 periods of 12 months until 31st July 2027, subject to satisfactory Economic Operator performance.
CPV: Air filters · Air pollution protection services · Air quality management · Construction structures and materials; auxiliary products to construction (except electric apparatus) · Domestic appliances · Electrical supplies and accessories · Electricity distribution and control apparatus · Insulated wire and cable · Lighting equipment and electric lamps · Plumbing and heating materials · Plumbing materials · Repair and maintenance services
How this framework works
From the published notice- Places
- up to 40 suppliers · 10 bids received (0.3 per place) · 18 appointed
- Framework period
- 2 yrs from 1 Aug 2023
Lots and requirements (6)Procurement structure
6 lots · no lot values published · same evaluation weights on every lotLot #1Air Filters and Associated Products - UKAwardedRenewal UK
Air Filters and Associated Products includes, but is not limited to, the following scope; the supply of Air Filters. These products will be utilised in the following areas: Air Filters, Air Purifiers and Cleaners. The lot also includes the supply of Associated Products. This list is not exhaustive. Additional information: Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot #2Air Filters Supply, Fit, Maintenance, Removal and Disposal - UKAwardedRenewal UK
Air Filters Supply, Fit, Maintenance, Removal and Disposal includes, but is not limited to, the following scope: the supply, fit, maintenance and removal of Air Filters. These products will be utilised in the following areas; Air Filters, Air Purifiers and Cleaners. The lot also includes the supply of Associated Products and Associated Services. This list is not exhaustive. Additional information: Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot #3Electrical Materials and Associated Products and Services - GBAwardedRenewal UK
Cable, Cable Management, Distribution and Switchgear, Heating, Ventilation and Washroom, Lamps, Lighting Control Gear, Luminaries, Security and Fire, Sustainable Energy Solutions, Test Equipment and Wiring Accessories. Associated Services will include Lighting Scheme Design and Installation, Energy Saving Surveys, Removal, Disposal and Recycling services, Managed Services including but not limited to Managed Stores. Managed Stores will be primarily for the product categories through this lot, however it is envisaged that a small percentage of spend (10% or below) may be for product lines including, but not limited to, Decorative and Building Equipment and Supplies. This list is not exhaustive. Additional information: Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot #4Electrical Materials and Associated Products and Services – NI OnlyAwardedRenewal Northern Ireland
Cable, Cable Management, Distribution and Switchgear, Heating, Ventilation and Washroom, Lamps, Lighting Control Gear, Luminaries, Security and Fire, Sustainable Energy Solutions, Test Equipment and Wiring Accessories. Associated Services will include Lighting Scheme Design and Installation, Energy Saving Surveys, Removal, Disposal and Recycling services, Managed Services including but not limited to Managed Stores. Managed Stores will be primarily for the product categories through this lot, however it is envisaged that a small percentage of spend (10% or below) may be for product lines including, but not limited to, Decorative and Building Equipment and Supplies. This list is not exhaustive. Additional information: Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot #5Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services - GBAwardedRenewal UK
Copper fittings, brass fittings, iron fittings, internal and external plastic (tube and fittings) including waste, drainage and soil, sanitaryware, baths, showers, shower accessories, sinks and fittings (including taps), plumbing sundries, heating accessories, heaters, boiler parts, pumps, radiators, thermostats and valves. It may be a requirement throughout the agreement that Suppliers provide Domestic and Commercial Boilers, Service Kits and Ports, Pumps and Radiators. Additional Services may include Managed Services including but not limited to Managed Stores, this will be primarily for the product categories within the product basket of this tender, this is not a mandatory requirement and will be dependent on individual Member requirements. This list is not exhaustive. Additional information: Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
Lot #6Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services – NI OnlyAwardedRenewal Northern Ireland
Copper fittings, brass fittings, iron fittings, internal and external plastic (tube and fittings) including waste, drainage and soil, sanitaryware, baths, showers, shower accessories, sinks and fittings (including taps), plumbing sundries, heating accessories, heaters, boiler parts, pumps, radiators, thermostats and valves. It may be a requirement throughout the agreement that Suppliers provide Domestic and Commercial Boilers, Service Kits and Ports, Pumps and Radiators. Additional Services may include Managed Services including but not limited to Managed Stores, this will be primarily for the product categories within the product basket of this tender, this is not a mandatory requirement and will be dependent on individual Member requirements. This list is not exhaustive. Additional information: Please read the Supplier Guide to Tendering, Award Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Customer Requirements: 40%
- price: 60%
Published award criteria (2)
- Customer Requirements: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Facilities Supplies” is a framework: the contest is a place on its panel, up to 40 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Mar 2023, 13:54 BST
- Last source update
- 21 Dec 2023, 15:50 GMT
- Award evaluation window
- 12 May 2023 – …
- Authority reference
EFM3190NW- FTS notice number
2023/S 000-037732- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b7c3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This notice is published in addition to the contract award notice published on 24th August 2023. This notice pertains to awards made to suppliers on lots 3 and 4. Please note that the contract conclusion is still to be finalised with further supplier(s) on Lots 5 and 6. Once the contract(s) are concluded, a further contract award notice will be published. At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows: Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsec torclassificationguide https://www.gov.uk/government/organisations Local Authorities https://www.gov.uk/find-local-council https://www.local.gov.uk NDPBs https://www.gov.uk/government/organisations National Parks Authorities http://www.nationalparks.uk Police Forces in the United Kingdom http://www.police.uk/?view=force_sites https://www.police-information.co.uk/index.html http://www.scotland.police.uk Fire and Rescue Services in the United Kingdom https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services NHS Bodies England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Hospices in the UK https://www.hospiceuk.org/about-hospice-care/find-a-hospice Registered Social Landlords (Housing Associations) Third Sector and Charities in the United Kingdom https://www.gov.uk/government/organisations/charity-commission http://www.oscr.org.uk Citizens Advice in the United Kingdom http://www.citizensadvice.org.uk/index/getadvice.htm www.cas.org.uk NI Public Bodies Northern Ireland Government Departments https://www.northernireland.gov.uk/topics/your-executive/government-departments https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland Northern Ireland Public Sector Bodies and Local Authorities https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurementpolicy-applies Schools and Universities in Northern Ireland https://www.education-ni.gov.uk/ Health and Social care in Northern Ireland http://online.hscni.net Northern Ireland Housing Associations https://www.nidirect.gov.uk/contacts/housing-associations Police Service of Northern Ireland https://www.psni.police.uk
How it was run
Official notice- Appointment period ends
- 17 May 2023, 14:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 12 May 2023, 15:00 BST
Timeline
12 May 2023 → 21 Dec 2023 · 5 dates- Bids opened12 May 2023, 15:00 BST
- Admission / appointment period endsperiod end, not a bid countdown17 May 2023, 14:00 BST
- Contract starts1 Aug 2023, 00:00 BST
- Bids must remain valid until10 Aug 2023, 23:59 BST
- Notice published21 Dec 2023, 15:50 GMT
Notice history
2 events · 7 releases on Find a Tender · since 5 May 2023- Deadline moved to 17 May 2023, 14:00 BST5 May 2023, 15:09 BST+5 days · was 12 May 2023, 14:00 BST
- Status changed to complete24 Aug 2023, 19:21 BST
Published amendments (3 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextVI.3 · VI.3 | At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:… | The following organisations have committed to this procurement and intend to utilise the Framework Agreement as soon as possible after award: NWUPC https://www.nwupc.ac.uk/our-members APUC http://www.apuc-scot.ac.uk/#!/members (LOTS 1 AND 2 ONLY) HEPCW http://www.hepcw.ac.uk/about-us-2/ LUPC https://www.lupc.ac.uk/member-list NEUPC http://www.neupc.ac.uk/our-members SUPC https://www.supc.a… | |
| — | DeadlineIV.2.2 | 12 May 2023 | 17 May 2023 | +5 d |
| — | TextAdditional Information · VI.3 | This notice is published in addition to the contract award notice published on 24th August 2023. This notice pertains to awards made to suppliers on lots 3 and 4. Please note that the contract conclusion is still to be finalised with further supplier(s) on Lots 5 and 6. Once the contract(s) are concluded, a further contract award notice will be published. | This notice is published in addition to the contract award notice published on 24th August 2023. This notice pertains to awards made to suppliers on lots 5 and 6. This contract is now concluded. |
3 amendments published without a description.
Routine re-releases (7)
- 2023-08: 1 release · 24 Aug 2023
- 2023-05: 1 release · 5 May 2023
- 2023-04: 1 release · 3 Apr 2023
- 2023-03: 1 release · 31 Mar 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast15 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 15 of these contracts carry the same published figure, £55,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 4 - Electrical Materials and Associated Products and Services – NI Only
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 4 - Electrical Materials and Associated Products and Services – NI Only
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 1 - Air Filters and Associated Products - UK
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 2 - Air Filters Supply, Fit, Maintenance, Removal and Disposal - UK
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 3 - Electrical Materials and Associated Products and Services - GB
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 5 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services - GB
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 2 - Air Filters Supply, Fit, Maintenance, Removal and Disposal - UK
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 5 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services - GB
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 2 - Air Filters Supply, Fit, Maintenance, Removal and Disposal - UK
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 5 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services - GB
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 6 - Plumbing, Sanitary and Heating Equipment, Supplies and Associated Services – NI Only
- Signed
- 28 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 1 - Air Filters and Associated Products - UK
- Signed
- 27 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 3 - Electrical Materials and Associated Products and Services - GB
- Signed
- 27 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 1 - Air Filters and Associated Products - UK
- Signed
- 27 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 3 - Electrical Materials and Associated Products and Services - GB
- Signed
- 27 Jul 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids · 10 electronic · 10 from abroad | 5 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- NWUPC LtdReview body
Framework contractors & participating bidders
23 commercial parties on the notice- ACE FILTRATION LTDFramework contractor
- BSS Group LimitedFramework contractor
- Camfil LimitedFramework contractor
- Camfil LtdFramework contractor
- City Electrical Factors LtdFramework contractor
- Edmundson Electrical LtdFramework contractor
- Eyre & EllistonFramework contractor
- Eyre & Elliston LtdFramework contractor
- Eyre & Elliston LtdFramework contractor
- IFC International Filter CompanyFramework contractor
Show 13 more suppliers
- International Filter Company (IFC ) LtdFramework contractor
- Jasun Envirocare PLCFramework contractor
- Midland Filtration LtdFramework contractor
- REXEL UK LTDFramework contractor
- RS Components LtdFramework contractor
- Rexel UK LtdFramework contractor
- Smith Bros. (Caer Conan) Wholesale LtdFramework contractor
- TN Robinson LtdFramework contractor
- Westbury FiltermationFramework contractor
- Westbury Filtermation LtdFramework contractor
- Wolseley UK LimitedFramework contractor
- YESSS (A) Electrical LtdFramework contractor
- Yesss Electrical LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria