8 Mar 2023 · 006753-2023 · award, contract
{
"id": "006753-2023",
"tag": [
"award",
"contract"
],
"bids": {
"statistics": [
{
"id": "1",
"value": 1,
"measure": "bids",
"relatedLot": "1"
},
{
"id": "2",
"value": 0,
"measure": "smeBids",
"relatedLot": "1"
},
{
"id": "3",
"value": 0,
"measure": "foreignBidsFromEU",
"relatedLot": "1"
},
{
"id": "4",
"value": 1,
"measure": "foreignBidsFromNonEU",
"relatedLot": "1"
},
{
"id": "5",
"value": 1,
"measure": "electronicBids",
"relatedLot": "1"
}
]
},
"date": "2023-03-08T13:36:30Z",
"ocid": "ocds-h6vhtk-036a2f",
"buyer": {
"id": "GB-FTS-1150",
"name": "Highlands and Islands Enterprise"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705369"
}
],
"awards": [
{
"id": "006753-2023-FTS 021-1",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-77070",
"name": "Profile Security Services Limited"
}
],
"relatedLots": [
"1"
]
}
],
"tender": {
"id": "FTS 021",
"lots": [
{
"id": "1",
"status": "cancelled",
"options": {
"description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.\nIn accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE’s strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts.\nContract modifications may include (but are not limited to):\n- Changes to building occupancy or activities which results in an increased or decreased security service requirement.\n- Changes in lease agreements or occupancy which lead to areas being permanently or temporarily vacant.\n- Requests from occupiers or tenants to increase service provision.\n- Addition or removal of buildings within the Campus.\n- Additional patrol frequencies (either by vehicle or foot at night) for safety and security purposes at the Campus or individual sites.\n- Addition of a building opening service\n- Requirement for a physical 24 hour security presence at the Campus\n- Requirement for an additional guard on either day or night duties\n- Removal of CCTV monitoring (either day, night or 24 hours) for monitoring by Police/Local Authority.\n- Changes to HIE’s available budget to deliver these services."
},
"hasOptions": true,
"description": "HIE requires a suitably qualified and experienced supplier to provide security services for An Lochran, LSIC, Aurora House, Solasta House and Inverness Campus as detailed in the tender documentation.\nThis service will include foot patrols, CCTV monitoring and keyholding services at the applicable locations and can generally be split into separate specifications to cover Inverness Campus and the buildings. The objective is to procure a single security service to cover activities across all locations, and we would anticipate cost efficiencies as well as better service could be achieved, for example a reduction in alarm response times.\nThe initial 3 year budget currently available to deliver this service is between GBP 333,000 and GBP 444,000 (excluding VAT).\nContracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers).\nThe contract will commence on 1st April 2023 for an initial period of 3 years to 31st March 2026, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term with the 4 year expiry date being 31st March 2027.\nSee Tender documentation for full details. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"awardCriteria": {
"criteria": [
{
"name": "Community Benefits & Wealthbuilding - Themes Offered",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Community Benefits & Wealthbuilding - Monitoring and Reporting",
"type": "quality",
"description": "5%"
},
{
"name": "Fair Work Practices - Payment of Real Living Wage",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Fair Work Practices- Practices and Approach",
"type": "quality",
"description": "5%"
},
{
"name": "Sustainability and Net Zero",
"type": "quality",
"description": "5%"
},
{
"name": "Management & Delivery Methodology",
"type": "quality",
"description": "25%"
},
{
"name": "Management & Delivery Team",
"type": "quality",
"description": "20%"
},
{
"type": "price",
"description": "40%"
}
]
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryAddresses": [
{
"region": "UKM6"
}
],
"additionalClassifications": [
{
"id": "79713000",
"scheme": "CPV",
"description": "Guard services"
},
{
"id": "79715000",
"scheme": "CPV",
"description": "Patrol services"
}
]
}
],
"title": "Facilities Management Services - Lot 5 Security Services",
"status": "complete",
"coveredBy": [
"GPA"
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"description": "THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE.\nHIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices.\nThe requirements are being divided in to 5 Lots as follows:\n- Lot 1 Planned Preventative Maintenance & Reactive Repairs Services\n- Lot 2 Reception and Support Services\n- Lot 3 Cleaning Services\n- Lot 4 Waste Collection, Recycling and Management Services\n- Lot 5 Security Services\nTHIS NOTICE RELATES TO LOT 5 SECURITY SERVICES.",
"reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.",
"classification": {
"id": "79710000",
"scheme": "CPV",
"description": "Security services"
},
"procurementMethod": "open",
"mainProcurementCategory": "services",
"procurementMethodDetails": "Open procedure"
},
"parties": [
{
"id": "GB-FTS-1150",
"name": "Highlands and Islands Enterprise",
"roles": [
"buyer"
],
"address": {
"region": "UKM6",
"locality": "Inverness",
"postalCode": "IV2 5NA",
"countryName": "United Kingdom",
"streetAddress": "An Lòchran, 10 Inverness Campus"
},
"details": {
"url": "http://www.hie.co.uk",
"buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313",
"classifications": [
{
"id": "REGIONAL_AGENCY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local agency/office"
},
{
"id": "04",
"scheme": "COFOG",
"description": "Economic affairs"
}
]
},
"identifier": {
"id": "313",
"legalName": "Highlands and Islands Enterprise"
},
"contactPoint": {
"email": "hieprocurement@hient.co.uk",
"telephone": "+44 1463245245"
}
},
{
"id": "GB-FTS-19012",
"name": "Inverness Campus Owners Association",
"roles": [
"buyer"
],
"address": {
"region": "UKM62",
"locality": "Inverness Campus, Inverness",
"postalCode": "IV2 5NA",
"countryName": "United Kingdom",
"streetAddress": "C/O Highlands and Islands Enterprise, An Lòchran,"
},
"details": {
"url": "http://www.invernesscampus.co.uk/",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23323"
},
"identifier": {
"legalName": "Inverness Campus Owners Association"
},
"contactPoint": {
"email": "ICOA@hient.co.uk",
"telephone": "+44 1463245245"
}
},
{
"id": "GB-FTS-77070",
"name": "Profile Security Services Limited",
"roles": [
"supplier"
],
"address": {
"region": "UKF3",
"locality": "Barrow Upon Humber",
"postalCode": "DN19 7DZ",
"countryName": "United Kingdom",
"streetAddress": "Stable Yard, Walk House Farm,"
},
"details": {
"scale": "large"
},
"identifier": {
"id": "02371997",
"legalName": "Profile Security Services Limited"
}
},
{
"id": "GB-FTS-1262",
"name": "Inverness Sheriff Court and Justice of the Peace Court",
"roles": [
"reviewBody"
],
"address": {
"locality": "Inverness",
"postalCode": "IV1 1AH",
"countryName": "United Kingdom",
"streetAddress": "The Inverness Justice Centre, Longman Road"
},
"details": {
"url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
},
"identifier": {
"legalName": "Inverness Sheriff Court and Justice of the Peace Court"
},
"contactPoint": {
"email": "inverness@scotcourts.gov.uk",
"telephone": "+44 1463230782"
}
}
],
"language": "en",
"contracts": [
{
"id": "006753-2023-FTS 021-1",
"value": {
"amount": 479644.24,
"currency": "GBP"
},
"status": "active",
"awardID": "006753-2023-FTS 021-1",
"dateSigned": "2023-02-21T00:00:00Z"
}
],
"description": "It is estimated that the total value of the services over the 4 year duration will be GBP 479,644.24 (excluding VAT). This is the figure which has been used in II.1.7 & V.2.4.\nIt should be noted that this figure cannot be fully determined due to the reactive nature of some services. Therefore the figure is based on HIEs best estimates at this time.\n(SC Ref:716460)",
"initiationType": "tender"
}21 Sept 2022 · 026427-2022 · tender
{
"id": "026427-2022",
"tag": [
"tender"
],
"date": "2022-09-21T16:03:50+01:00",
"ocid": "ocds-h6vhtk-036a2f",
"buyer": {
"id": "GB-FTS-1150",
"name": "Highlands and Islands Enterprise"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705369"
}
],
"tender": {
"id": "FTS 021",
"lots": [
{
"id": "1",
"value": {
"amount": 592000,
"currency": "GBP"
},
"status": "active",
"options": {
"description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.\nIn accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE’s strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts.\nContract modifications may include (but are not limited to):\n- Changes to building occupancy or activities which results in an increased or decreased security service requirement.\n- Changes in lease agreements or occupancy which lead to areas being permanently or temporarily vacant.\n- Requests from occupiers or tenants to increase service provision.\n- Addition or removal of buildings within the Campus.\n- Additional patrol frequencies (either by vehicle or foot at night) for safety and security purposes at the Campus or individual sites.\n- Addition of a building opening service\n- Requirement for a physical 24 hour security presence at the Campus\n- Requirement for an additional guard on either day or night duties\n- Removal of CCTV monitoring (either day, night or 24 hours) for monitoring by Police/Local Authority.\n- Changes to HIE’s available budget to deliver these services."
},
"renewal": {
"description": "The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term."
},
"hasOptions": true,
"hasRenewal": true,
"description": "HIE requires a suitably qualified and experienced supplier to provide security services for An Lochran, LSIC, Aurora House, Solasta House and Inverness Campus as detailed in the tender documentation.\nThis service will include foot patrols, CCTV monitoring and keyholding services at the applicable locations and can generally be split into separate specifications to cover Inverness Campus and the buildings. The objective is to procure a single security service to cover activities across all locations, and we would anticipate cost efficiencies as well as better service could be achieved, for example a reduction in alarm response times.\nThe initial 3 year budget currently available to deliver this service is between GBP 333,000 and GBP 444,000 (excluding VAT).\nContracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers).\nSee Tender documentation for full details. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"awardCriteria": {
"criteria": [
{
"name": "Community Benefits & Wealthbuilding - Themes Offered",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Community Benefits & Wealthbuilding - Monitoring and Reporting",
"type": "quality",
"description": "5%"
},
{
"name": "Fair Work Practices - Payment of Real Living Wage",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Fair Work Practices- Practices and Approach",
"type": "quality",
"description": "5%"
},
{
"name": "Sustainability and Net Zero",
"type": "quality",
"description": "5%"
},
{
"name": "Management & Delivery Methodology",
"type": "quality",
"description": "25%"
},
{
"name": "Management & Delivery Team",
"type": "quality",
"description": "20%"
},
{
"type": "price",
"description": "40%"
}
]
},
"contractPeriod": {
"durationInDays": 1080
},
"submissionTerms": {
"variantPolicy": "notAllowed"
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryAddresses": [
{
"region": "UKM6"
}
],
"additionalClassifications": [
{
"id": "79713000",
"scheme": "CPV",
"description": "Guard services"
},
{
"id": "79715000",
"scheme": "CPV",
"description": "Patrol services"
}
]
}
],
"title": "Facilities Management Services - Lot 5 Security Services",
"value": {
"amount": 592000,
"currency": "GBP"
},
"status": "active",
"coveredBy": [
"GPA"
],
"bidOpening": {
"date": "2022-10-26T12:00:00+01:00"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"recurrence": {
"description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
},
"awardPeriod": {
"startDate": "2022-10-26T12:00:00+01:00"
},
"description": "HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices.\nThe requirements are being divided in to 5 Lots as follows:\n- Lot 1 Planned Preventative Maintenance & Reactive Repairs Services\n- Lot 2 Reception and Support Services\n- Lot 3 Cleaning Services\n- Lot 4 Waste Collection, Recycling and Management Services\n- Lot 5 Security Services\nTHIS NOTICE RELATES TO LOT 5 SECURITY SERVICES.\nBidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with ‘Facilities Management Services’ in the contract description.\nBidders can submit a response for one or more Lot, however, they will only be awarded one Lot.\nIt is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.",
"tenderPeriod": {
"endDate": "2022-10-26T12:00:00+01:00"
},
"contractTerms": {
"performanceTerms": "The Contract will include Key Performance Indicators (KPI's) which can be found within the Tender documentation.",
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"hasRecurrence": true,
"reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.",
"classification": {
"id": "79710000",
"scheme": "CPV",
"description": "Security services"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"submissionMethod": [
"electronicSubmission"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"appliesTo": [
"supplier"
],
"description": "4A.2 In line with Scottish Government contracts the bidder and their sub-contractors will be required to hold approved contractor status from the Security Industry Authority (SIA) for security guarding, key holding and CCTV by the date for receipt of bids.\nBidders will be required to provide their ACS reference number and expiry date of their SIA approved contractor status. This will be verified by HIE against the online database and will be evaluated on a Pass/Fail basis.\nhttps://www.sia.homeoffice.gov.uk/Pages/acs-roac.aspx"
},
{
"minimum": "4B.5 It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, the types and levels of insurance indicated below:\nEmployer’s (Compulsory) Liability Insurance = GBP 5,000,000 for each and every claim.\nSee http://www.hse.gov.uk/pubns/hse40.pdf\nPublic Liability Insurance = GBP 5m for each and every claim\nProfessional Indemnity Insurance = GBP 1m in aggregate\nFidelity Guarantee = GBP 250k in aggregate\nLoss of Keys and Consequential Loss of Keys = GBP 250k in aggregate\n4B.6 HMRC IR35 (not scored)\nHIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the Contract please identify these PSC(s) in your response to 4B.6."
}
]
},
"mainProcurementCategory": "services",
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"procurementMethodDetails": "Open procedure"
},
"parties": [
{
"id": "GB-FTS-1150",
"name": "Highlands and Islands Enterprise",
"roles": [
"buyer"
],
"address": {
"region": "UKM6",
"locality": "Inverness",
"postalCode": "IV2 5NA",
"countryName": "United Kingdom",
"streetAddress": "An Lòchran, 10 Inverness Campus"
},
"details": {
"url": "http://www.hie.co.uk",
"buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313",
"classifications": [
{
"id": "REGIONAL_AGENCY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local agency/office"
},
{
"id": "04",
"scheme": "COFOG",
"description": "Economic affairs"
}
]
},
"identifier": {
"id": "313",
"legalName": "Highlands and Islands Enterprise"
},
"contactPoint": {
"url": "http://www.publiccontractsscotland.gov.uk",
"email": "hieprocurement@hient.co.uk",
"telephone": "+44 1463245245"
}
},
{
"id": "GB-FTS-19012",
"name": "Inverness Campus Owners Association",
"roles": [
"buyer"
],
"address": {
"region": "UKM62",
"locality": "Inverness Campus, Inverness",
"postalCode": "IV2 5NA",
"countryName": "United Kingdom",
"streetAddress": "C/O Highlands and Islands Enterprise, An Lòchran,"
},
"details": {
"url": "http://www.invernesscampus.co.uk/",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23323"
},
"identifier": {
"legalName": "Inverness Campus Owners Association"
},
"contactPoint": {
"email": "ICOA@hient.co.uk",
"telephone": "+44 1463245245"
}
},
{
"id": "GB-FTS-1262",
"name": "Inverness Sheriff Court and Justice of the Peace Court",
"roles": [
"reviewBody"
],
"address": {
"locality": "Inverness",
"postalCode": "IV1 1AH",
"countryName": "United Kingdom",
"streetAddress": "The Inverness Justice Centre, Longman Road"
},
"details": {
"url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
},
"identifier": {
"legalName": "Inverness Sheriff Court and Justice of the Peace Court"
},
"contactPoint": {
"email": "inverness@scotcourts.gov.uk",
"telephone": "+44 1463230782"
}
}
],
"language": "en",
"description": "To support the process, accompanied Site Visits will be available on 6th October 2022 (see tender documentation for specific timings for each Lot). If bidders would like to attend any of these site visits they are must confirm by email to hieprocurement@hient.co.uk by 17:00hrs on Tuesday 4th October 2022. They must include details of the session/s they wish to attend along with the names of those attending (maximum 2 individuals per organisation). Attendance is not required in order to participate in the tendering process. Following these sessions, any questions and answers raised will be made available to all bidders via PCS.\nIt is estimated that the total value of the services over the maximum duration of 4 years will be GBP 592,000 (excluding VAT). This is the figure which has been used in II.1.5 & II.2.6.\nWhere bidders are participating with others (SPD 2A.17) and/or relying on the capacity of other entities in order to meet selection criteria (SPD 2C.1)and/or subcontracting (SPD 2D.1) they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted.\nSPD 2A.3 (not scored) Where relevant, bidders are required to insert details of their Companies House (or equivalent) registration number\nSPD 2C.1 Where relevant, bidders are required to provide information relating to consortia and/or sub-contractors with the relevant supporting SPD documentation being submitted.\nSPD 3D.12 Bidders should refer to the \"Conflict of Interest\" Section within the Scope of Requirements when completing this question.\nIn order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation.\nTenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=705369.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nBidders will be expected to support the delivery of community benefits which take into account HIEs role as a local economic development agency.\nThe types of Community Benefits that bidders may seek to offer and incorporate to the contract may include, but are not restricted to the areas detailed in the Scope of Requirements.\n(SC Ref:705369)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=705369",
"initiationType": "tender"
}