Official UK procurement notice
Facilities Management Services - Lot 5 Security Services
Authority: Highlands and Islands Enterprise·Consortium: 2 public authorities
What is being bought
Published requirement descriptionTHIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE.
HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices.
The requirements are being divided in to 5 Lots as follows:
- Lot 1 Planned Preventative Maintenance & Reactive Repairs Services
- Lot 2 Reception and Support Services
- Lot 3 Cleaning Services
- Lot 4 Waste Collection, Recycling and Management Services
- Lot 5 Security Services
THIS NOTICE RELATES TO LOT 5 SECURITY SERVICES.
- Recurrence: HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
CPV: Guard services · Patrol services · Security services
The lotProcurement structure
single lot · value publishedLot #1HIE requires a suitably qualified and experienced supplier to provide security…AwardedRenewalPublished value£592,000
HIE requires a suitably qualified and experienced supplier to provide security services for An Lochran, LSIC, Aurora House, Solasta House and Inverness Campus as detailed in the tender documentation.
This service will include foot patrols, CCTV monitoring and keyholding services at the applicable locations and can generally be split into separate specifications to cover Inverness Campus and the buildings. The objective is to procure a single security service to cover activities across all locations, and we would anticipate cost efficiencies as well as better service could be achieved, for example a reduction in alarm response times.
The initial 3 year budget currently available to deliver this service is between GBP 333,000 and GBP 444,000 (excluding VAT).
Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers).
The contract will commence on 1st April 2023 for an initial period of 3 years to 31st March 2026, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term with the 4 year expiry date being 31st March 2027.
See Tender documentation for full details. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Community Benefits & Wealthbuilding - Monitoring and Reporting: 5%
- Fair Work Practices- Practices and Approach: 5%
- Management & Delivery Methodology: 25%
- Management & Delivery Team: 20%
- price: 40%
- Sustainability and Net Zero: 5%
Published award criteria (8)
- Community Benefits & Wealthbuilding - Themes Offered: Pass/Fail
- Community Benefits & Wealthbuilding - Monitoring and Reporting: 5%
- Fair Work Practices - Payment of Real Living Wage: Pass/Fail
- Fair Work Practices- Practices and Approach: 5%
- Sustainability and Net Zero: 5%
- Management & Delivery Methodology: 25%
- Management & Delivery Team: 20%
- Price: 40%
- Suitability
4A.2 In line with Scottish Government contracts the bidder and their sub-contractors will be required to hold approved contractor status from the Security Industry Authority (SIA) for security guarding, key holding and CCTV by the date for receipt of bids.
Bidders will be required to provide their ACS reference number and expiry date of their SIA approved contractor status. This will be verified by HIE against the online database and will be evaluated on a Pass/Fail basis.
- Condition of participationno text publishedMinimum: 4B.5 It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, the types and levels of insurance indicated below: Employer’s (Compulsory) Liability Insurance = GBP 5,000,000 for each and every claim…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
- First published
- 21 Sept 2022, 16:03 BST
- Last source update
- 8 Mar 2023, 13:36 GMT
- Award evaluation window
- 26 Oct 2022 – …
- Authority reference
FTS 021- FTS notice number
2023/S 000-006753- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036a2fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Contract will include Key Performance Indicators (KPI's) which can be found within the Tender documentation.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: It is estimated that the total value of the services over the 4 year duration will be GBP 479,644.24 (excluding VAT). This is the figure which has been used in II.1.7 & V.2.4. It should be noted that this figure cannot be fully determined due to the reactive nature of some services. Therefore the figure is based on HIEs best estimates at this time. (SC Ref:716460)
How it was run
Official notice- Submission deadline
- 26 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 26 Oct 2022, 12:00 BST
Timeline
26 Oct 2022 → 8 Mar 2023 · 3 dates- Submission deadline26 Oct 2022, 12:00 BST
- Bids opened26 Oct 2022, 12:00 BST
- Notice published8 Mar 2023, 13:36 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Mar 2023, 13:36 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Profile Security Services Ltd | £479,644 † | — | Awarded |
Contracts
Contract 006753-2023-FTS 021-1 · Profile Security Services Ltd
- Signed
- 21 Feb 2023
- Value
- £479,644
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Inverness Campus Owners AssociationContracting authority
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Profile Security Services LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.