Official UK procurement notice
Facilities Management Managed Service Provider for Birmingham Science Park
Authority: Birmingham City Council (Local council)
What is being bought
Published requirement descriptionThe Council the landlord requires a Facilities Management Managed Service Provider for the provision of property management services for Birmingham Science Park, Aston, Birmingham. The services which will include service charge budgeting and collection, facilities management and all compliance issues. Scope includes but not limited to.
General Property Management such as calculate, manage, administer and collect service charges together with service charge debt control and recovery. Agree debt recovery plans. Advise the landlord on tenant licence applications and disputes. Calculate building insurance payable by each tenant, invoice tenants and collect the money. Deliver Health and Safety. Maintain a suitable asset management system. Procure and manage, on behalf of the Council, agreements with third party service contractors. Procuring and managing utilities such as gas, electricity and water.
Hard Facilities Management Services such as provide Mechanical, Electrical and Fabric Planned, Preventative Repairs and maintenance, L8 compliance and Helpdesk services to common areas to minimum SFG 20 standard.
Soft Facilities Management Service such as Grounds maintenance, Cleaning and consumables for common areas, Refuse collection and waste management, including all certification and compliance, Security services including manned guarding, CCTV operation and maintenance, Pest control, Maintenance of firefighting equipment and alarms.
The contract will commence 1st October 2025.
CPV: Building and facilities management services · Commercial property management services · Facilities management services · Property management services of real estate on a fee or contract basis
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Evaluation criteria is Quality 50%, Social Value 20% and Price 30% which totals to 100%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 3 Jul 2025, 18:37 BST
- Last source update
- 11 Nov 2025, 12:10 GMT
- Award evaluation window
- Submission end – 27 Aug 2025
- Authority reference
P1306- FTS notice number
2025/S 000-037261- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0558aaFind a Tender
How it was run
Official notice- Submission deadline
- 30 Jul 2025, 12:00 BST
- Clarification deadline
- 21 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access in-tendhost.co.uk/birminghamcc/ ↗ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: [email protected]
Your completed tender submission should be returned by noon on 30th July 2025 via the ‘in-tend’ system in-tendhost.co.uk/birminghamcc ↗
Timeline
3 Jul 2025 → 11 Nov 2025 · 8 dates- Tender notice published3 Jul 2025, 18:37 BST
- Clarification questions by21 Jul 2025, 17:00 BST
- Submission deadline30 Jul 2025, 12:00 BST
- Award decision expected by27 Aug 2025, 00:59 BST
- Assessment summaries sent9 Sept 2025, 00:00 BST
- Standstill ends18 Sept 2025, 23:59 BST
- Contract starts392 days ago1 Oct 2025
- Latest notice published350 days ago11 Nov 2025, 12:10 GMT
Notice history
7 events · 4 releases on Find a Tender · since 3 Jul 2025- Tender notice published3 Jul 2025, 18:37 BSTUK4
- Tender notice published7 Jul 2025, 15:42 BSTUK4
- Deadline moved to 30 Jul 2025, 12:00 BST7 Jul 2025, 15:42 BST+0 days · was 30 Jul 2025, 11:00 BST
- Contract award notice published9 Sept 2025, 17:09 BSTUK6
- Status changed to complete9 Sept 2025, 17:09 BST
- Contract signature expected30 Sept 2025, 23:59 BSTscheduled
- Contract details notice published11 Nov 2025, 12:10 GMTUK7
Routine re-releases (4)
- 2025-07: 1 release · 3 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| COLLIERS INTERNATIONAL PROPERTY ADVISERS UK LLP (OC385143)1 Oct 2025 – 30 Sept 2030 | £962,000 | 9 Sept 2025 | Awarded |
Contracts
Facilities Management Managed Service Provider for Birmingham Science Park · COLLIERS INTERNATIONAL PROPERTY ADVISERS UK LLP (OC385143)
- Signed
- 1 Oct 2025
- Value
- £962,000
- Period
- 1 Oct 2025 – 30 Sept 2030
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 0 | 0 | — |
Who bid
- wonColliers International Property Advisors UK LLP, trading as Colliers · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Colliers International Property Advisers UK LLPAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender