Official UK procurement notice
Facilities Management Database · UK public procurement notice
Authority: Kirklees Council (Local council)
What is being bought
Published requirement descriptionKirklees Council wishes to procure a cloud-based Compliance Management & Assets Database System (COMMANDS) which will enable effective efficient management of all corporate assets,
enable scheduling, programming, Health & Safety management and costing of work to be undertaken.
It will improve operational elements of service delivery through improved stores management. The Council needs a responsive and flexible system which can meet these requirements to
support, drive and deliver the transformation of corporate services. The Council requires a single point of access system that will not only manage and track repairs but will improve the customer journey.
- The authority expects to re-tender this requirement around 1 Apr 2034, 23:59 BST.
- How the procedure runs: Stage 1 Tender Stage Step 1 - Compliance Checks Step 2 - Excluded and excludable Suppliers Step 3 - Conditions of Participation Step 4 - Quality and Price assessment Step 5 - Identification of Preferred Supplier Step 6 - Notify unsuccessful Suppliers Stage 2 Preferred Supplier Stage Step 1 - Preferred Supplier Due Diligence (including proof of concept)
- No preliminary market engagement: Market Engagement has been carried out by service prior to Procurement Act 2023 coming into effect.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Application System Requirements: 25%
- Department Functionality Requirements: 35%
- System Access, Implementation, Training, Support and Contract Management: 10%
- Price: 30%
Published award criteria (4)
- Application System Requirements
- Department Functionality Requirements
- System Access, Implementation, Training, Support and Contract Management
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Apr 2034
- First published
- 11 Mar 2025, 17:15 GMT
- Last source update
- 22 Jul 2026, 12:47 BST
- Award evaluation window
- Submission end – 5 Jan 2026
- Authority reference
KMCIT-214- FTS notice number
2025/S 000-061083- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ebdaFind a Tender
- How it runs
Stage 1 Tender Stage
Step 1 - Compliance Checks
Step 2 - Excluded and excludable Suppliers
Step 3 - Conditions of Participation
Step 4 - Quality and Price assessment
Step 5 - Identification of Preferred Supplier
Step 6 - Notify unsuccessful Suppliers
Stage 2 Preferred Supplier Stage
Step 1 - Preferred Supplier Due Diligence (including proof of concept)
How it was run
Official notice- Submission deadline
- 3 Nov 2025, 13:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tender documents are available free of change from YORtender at the following website;
Timeline
11 Mar 2025 → 1 Apr 2027 · 8 dates- Planning notice published11 Mar 2025, 17:15 GMT
- Next notice expected22 Apr 2025, 23:59 BST
- Tender notice published385 days ago30 Sept 2025, 17:38 BST
- Submission deadline352 days ago3 Nov 2025, 13:00 GMT
- Award decision expected by288 days ago5 Jan 2026, 23:59 GMT
- Assessment summaries sent169 days ago5 May 2026, 00:00 BST
- Latest notice published91 days ago22 Jul 2026, 12:47 BST
- Today21 Oct 2026
- Contract startsin 162 days1 Apr 2027, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 11 Mar 2025- Planned procurement notice published11 Mar 2025, 17:15 GMTUK3
- Tender notice published30 Sept 2025, 17:38 BSTUK4
- Published value updated to £700,00030 Sept 2025, 17:38 BSTwas £525,000
- Status changed to active30 Sept 2025, 17:38 BST
- Deadline moved to 3 Nov 2025, 13:00 GMT30 Sept 2025, 17:38 BST+165 days · was 22 May 2025, 23:59 BST
- Contract award notice published5 May 2026, 13:13 BSTUK6
- Status changed to complete5 May 2026, 13:13 BST
- Contract signature expected29 May 2026, 23:59 BSTscheduled
- Contract details notice published22 Jul 2026, 12:47 BSTUK7
Routine re-releases (4)
- 2025-03: 1 release · 11 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Concerto Support Services1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2036Extensions: includes the option to extend for a further two (2) periods of twenty-four (24) months, up to 2036. | £994,500 | 30 Apr 2026 | Awarded |
Contracts
Contract 1 · Concerto Support Services
- Signed
- 30 Jun 2026
- Value
- £994,500
- Period
- 30 Jun 2026 – 31 Mar 2032 · up to 31 Mar 2036 with extensions
- Status
- active
- Extensions
- the contract has the option to extend for a further two (2) periods of twenty-four (24) months, up to 31st March 2036
3 agreed KPIs: System Availability · Fault Resolution · Complaints Handling
- System Availability
- Fault Resolution
- Complaints Handling
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 5 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CONCERTO SUPPORT SERVICES LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender