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Published 18 Nov 2021, 16:23 GMT

Official UK procurement notice

F15008 Back Office Systems, Services and Support Framework Agreement

Official notice

Authority: Portsmouth Hospitals University NHS Trust (Central government)

Framework agreement4 lotsServicesOpen procedure
Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)£64,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 20 Dec 2021awarded 12 Feb 2022
Lots 4see the lot list below
Framework period 4 yrsends 31 Jan 2026 · starts 1 Feb 2022

What is being bought4 lots · detail below

Published requirement description

NHS South of England Procurement Services are looking to award a Framework Agreement for Back Office Systems, Services and Support. NHS South of England Procurement Services considers that the proposed Framework Agreement will offer a streamlined, compliant and cost effective approach for other public bodies seeking to develop these services. The Framework Agreement will be available to all NHS bodies and Central Government authorities, who are able to call-off from the Framework Agreement.

CPV: Accounting services · Administration services · Personnel and payroll services · Procurement consultancy services

How this framework works

From the published notice
Places
up to 5 suppliers · 2 bids received (0.4 per place) · 4 appointed
Framework period
4 yrs from 1 Feb 2022, N/A

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Payroll, HR and Workforce ServicesCancelled 4 yrs

Lot 1 – Payroll, HR and Workforce Services

Contract period: 1 Feb 2022 – 31 Jan 2026 (4 yrs)
Delivery: UK
Variant bids: allowed
79631000 Personnel and payroll services
Lot #2Finance and AccountingCancelled 4 yrs

Lot 2 - Finance and Accounting

Contract period: 1 Feb 2022 – 31 Jan 2026 (4 yrs)
Delivery: UK
Variant bids: allowed
79211000 Accounting services
Lot #3Procurement ServicesCancelled 4 yrs

Lot 3 - Procurement Services

Contract period: 1 Feb 2022 – 31 Jan 2026 (4 yrs)
Delivery: UK
Variant bids: allowed
79418000 Procurement consultancy services
Lot #4Procure to PayCancelled 4 yrs

Lot 4 - Procure to Pay

Contract period: 1 Feb 2022 – 31 Jan 2026 (4 yrs)
Delivery: UK
Variant bids: allowed
79211000 Accounting services79418000 Procurement consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80%
  • Price: 20%
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “F15008 Back Office Systems, Services and Support Framework Agreement” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
18 Nov 2021, 16:23 GMT
Last source update
11 Mar 2022, 09:03 GMT
Award evaluation window
20 Dec 2021 – …
Authority reference
F15008
FTS notice number
2022/S 000-006654
Classification (CPV)
Accounting servicesAdministration servicesPersonnel and payroll servicesProcurement consultancy services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02f81b Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
20 Dec 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
20 Dec 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendorganiser.co.uk/soepsprovider ↗

Timeline

20 Dec 2021 → 11 Mar 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Dec 2021, 12:00 GMT
  2. Bids opened
    20 Dec 2021, 12:00 GMT
  3. Contract starts
    1 Feb 2022
  4. Notice published
    11 Mar 2022, 09:03 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    11 Mar 2022, 09:03 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.5 Estimated Total Value · II.1.5£65,000,000 under II.1.5 estimated total value£7,000,000,000 under II.1.5 estimated total value

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 2
Contracts signed 4latest 12 Feb 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £2,000,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Payroll, HR and Workforce Services

    Signed
    12 Feb 2022
    Value
    ceiling above
    Status
    active

  • Finance and Accounting

    Signed
    12 Feb 2022
    Value
    ceiling above
    Status
    active

  • Procurement Services

    Signed
    12 Feb 2022
    Value
    ceiling above
    Status
    active

  • Procure to Pay

    Signed
    12 Feb 2022
    Value
    £1,000,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic0——

Contracting authority & participating public bodies

Portsmouth Hospitals University NHS Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Southwick Hill Road, Portsmouth, South East, PO6 3LYContact email Published organisation website ↗

Framework contractors & participating bidders

5 commercial parties on the notice
  • Civica UK LimitedFramework contractor Southbank Central, 8th Floor, 30 Stamford Street, London, London, SE1 9LQ
  • Genmed.me LimitedFramework contractor Genmed House, Unit 1 Lakeside Court, Llantarnam Park Way, Cwmbran, South Wales, Cwmbran, Wales, NP44 3GA
  • NHS Shared Business Services LtdFramework contractor Three Cherry Trees Lane, Hemel Hempstead, Hertfordshire, East of England, HP2 7AH
  • NHS Shared Business Services LtdFramework contractor Three Cherry Trees Lane, Hemel Hempstead,, Hertfordshire, East of England, HP2 7AH
  • NHS Shared Businss Services LtdFramework contractor Three Cherry Trees Lane, Hemel Hempstead,, Hertfordshire, East of England, HP2 7AH

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria