F002PA - Education Healthcare Plan Writing

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    "description": "Essex County Council (\"the Council\") is seeking to commission an external provider to prepare Education Healthcare Plans (EHCP) to enable the Council to fulfil its statutory duties under the Children and Families Act 2014 and the Special Educational Needs and Disabilities Code of Practice.\nPlease be advised that whilst the Council is working towards a model where EHCPs are written internally, this procurement is also designed to facilitate the Council's ability to meet the demand for EHCPs during peak times in the academic year where the number of plans (new and amendments) exceed the internal capacity. Therefore, there is no guarantee of numbers under this contract and the resource needs to be flexible to meet demand. However, please note that further details regarding the current and projected demand for EHCPs is provided within the service specification which has been published as part of the tender documents.\nThe successful bidder will be required to prepare EHCPs for children and young people (0-25) with significant special educational needs and disabilities (SEND). The EHCPs will detail the young person's:\n• Needs across education, health, and care\n• The young person's support requirements and desired outcomes\nThe EHCPs will ensure that eligible children and young people receive coordinated, tailored support and help to secure resources for specialist provision.\nPlease be advised that as a minimum, the EHCPs must be prepared in line with the following principles:\n• Fully comply with the Essex process for initiating assessments, undertaking assessments and drafting EHCPs (see: http://www.essexlocaloffer.org.uk/)\n• Write EHCPs for individual children and young people using information contained in a variety of report formats\n• EHCPs must comply with the requirements within the SEN Code of Practice https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/398815/SEND_Code_of_Practice_January_2015.pdf\n• Account needs to be taken of any guidance provided by the Department for Education or Essex County Council\n• Appoint and manage appropriately experienced and qualified staff to write the EHCPs\n• Ensure that there is sufficiency of trained staff to meet and deliver to Local Authority requirements and that there will be a continuous service delivery.\n• Ensure strict compliance with the Data Protection Act 1998 and all updates.\nPlease be advised that further details regarding the Council's requirements for this service will be accessible from the dedicated specification which will be published on the Council's e-tendering platform, ProContract which can be accessed via: https://procontract.due-north.com/\nPlease register for a user account to gain access to the tender documentation for this procurement opportunity, noting that the Council envisages that this opportunity will be published on Tuesday 28 April 2026.\nExplanatory notes:\nThe contracting authority is Essex County Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.\nIn addition, please note that the budgetary information within this notice is stated inclusive of VAT due to the requirements of the form and the total budget for this service is £900,000. Similarly, please be advised that the contract for this service includes annual break clauses and the requirements are being commissioned under a 1+1+1 year term. Due to the constraints of the fields within this notice, the stated three (3) year contract duration represents the maximum contract term for this service.",
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  "date": "2026-04-28T14:27:46+01:00",
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              "description": "Please note that the full details regarding the conditions of participation for this procurement are detailed in the tender documents. However, for ease of reference, the successful bidder must satisfy the published evaluation criteria in relation to the following requirements:\nInsurance - bidders must either already hold or commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below: \nEmployer's (Compulsory) Liability Insurance = £5 million\nPublic Liability Insurance = £5 million\nProfessional Indemnity Insurance = £2 million\nE-procurement: bidders must commit to adhere to the published requirements regarding the use of electronic ordering, e-mail invoices and credit.\nFinancial standing: bidders must complete the published financial self-certification form which will be assessed on a risk basis to determine whether any form of guarantee or bond is required. If the latter applies to the highest ranked bidder, the Council will liaise with the affected bidder to confirm the precise requirements regarding obtaining any financial guarantees or bonds prior to the contractual award."
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    "title": "F002PA - Education Healthcare Plan Writing",
    "value": {
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    "description": "Essex County Council (\"the Council\") is seeking to commission an external provider to prepare Education Healthcare Plans (EHCP) to enable the Council to fulfil its statutory duties under the Children and Families Act 2014 and the Special Educational Needs and Disabilities Code of Practice. \nPlease be advised that whilst the Council is working towards a model where EHCPs are written internally, this procurement is also designed to facilitate the Council's ability to meet the demand for EHCPs during peak times in the academic year  where the number of plans (new and amendments) exceed the internal capacity. Therefore, there is no guarantee of numbers under this contract and the resource needs to be flexible to meet demand.  However, please note that further details regarding the current and projected demand for EHCPs is provided within the service specification which has been published as part of the tender documents.\nThe successful bidder will be required to prepare EHCPs  for children and young people (0-25) with significant special educational needs and disabilities (SEND). The EHCPs will detail the young person's:\n• Needs across education, health, and care\n• The young person's support requirements and desired outcomes \nThe EHCPs will ensure that eligible children and young people receive coordinated, tailored support and help to secure resources for specialist provision.\nPlease be advised that as a minimum, the EHCPs must be prepared in line with the following principles:\n• Fully comply with the Essex process for initiating assessments, undertaking assessments and drafting EHCPs (see: http://www.essexlocaloffer.org.uk/)\n• Write EHCPs for individual children and young people using information contained in a variety of report formats\n• EHCPs must comply with the requirements within the SEN Code of Practice https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/398815/SEND_Code_of_Practice_January_2015.pdf\n• Account needs to be taken of any guidance provided by the Department for Education or Essex County Council\n• Appoint and manage appropriately experienced and qualified staff to write the EHCPs\n• Ensure that there is sufficiency of trained staff to meet and deliver to Local Authority requirements and that there will be a continuous service delivery.\n• Ensure strict compliance with the Data Protection Act 1998 and all updates.\nPlease be advised that further details regarding the Council's requirements for this service will be accessible from the dedicated specification which will be published on the Council's e-tendering platform, ProContract which can be accessed via: https://procontract.due-north.com/\nPlease register for a user account to gain access to the tender documentation for this procurement opportunity, noting that the Council envisages that this opportunity will be published on Tuesday 28 April 2026. \nExplanatory notes:\nThe contracting authority is Essex County Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.\nIn addition, please note that the budgetary information within this notice is stated inclusive of VAT due to the requirements of the form and the total budget for this service is £900,000. Similarly, please be advised that the contract for this service includes annual break clauses and the requirements are being commissioned under a 1+1+1 year term. Due to the constraints of the fields within this notice, the stated three (3) year contract duration represents the maximum contract term for this service.",
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  "parties": [
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      "name": "Essex County Council",
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{
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  "date": "2025-11-12T10:59:25Z",
  "ocid": "ocds-h6vhtk-05d40e",
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    "title": "Education Healthcare Plan Writing",
    "value": {
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      "currency": "GBP",
      "amountGross": 1152000
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    "status": "planning",
    "amendments": [
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        "description": "We have moved the date of tender release to allow more time for submission over the holiday period"
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    "description": "2.1\tUnder the Children and Families Act 2014 and the Special Educational Needs and Disabilities Code of Practice ECC has a statutory obligation to assess children with special educational needs or a disability and where appropriate write or update and issue an education, care and health plan (ECHP) which sets out the required 'special education provision'. \n2.2\tAn Education, Health and Care (EHC) plan is a legal document for children and young people (0-25) with significant special educational needs and disabilities (SEND). It sets out:\n•\tTheir needs across education, health, and care\n•\tThe support required\n•\tThe outcomes aimed for\nIt ensures coordinated, tailored support and helps secure resources for specialist provision.",
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      "name": "Essex County Council",
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        "region": "UKH36",
        "country": "GB",
        "locality": "Chelmsford",
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        "url": "https://www.find-tender.service.gov.uk/Notice/073072-2025",
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        "description": "Preliminary market engagement notice on Find a Tender",
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    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-26T23:59:59Z",
        "description": "Essex County Council are working towards a model where EHCPs are written internally, however there are peak times in the academic year where the number of plans (new and amendments) exceed the internal capacity. There is therefore no guarantee of numbers under this contract and the resource needs to be flexible to meet demand.\nWe are intending to run a series of drop in  market engagement sessions with suitably experienced organisations to support our requirement moving forward.\nWe would like to hear from organisations interested in this requirement and who are able to demonstrate the following relevant experience:\n•\tUnderstand the Essex process for initiating assessments, undertaking assessments and drafting EHCPs http://www.essexlocaloffer.org.uk/\n•\tWrite EHCPs for individual children and young people using information contained in a variety of report formats\n•\tEHCPs must comply with the requirements within the SEN Code of Practice https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/398815/SEND_Code_of_Practice_January_2015.pdf\n•\tAccount needs to be taken of any guidance provided by the Department for Education or Essex County Council\n•\tAppoint and manage appropriately experienced and qualified staff to write the EHCPs\n•\tEnsure that there is sufficiency of trained staff to meet and deliver to Local Authority requirements and that there will be a continuous service delivery.\n•\tEnsure strict compliance with the Data Protection Act 1998 and all updates.\nPlease send your expression of interest to harvey.neary@essex.gov.uk who will share a microsoft forms to be complete in time for the drop in sessions"
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  "tag": [
    "planning"
  ],
  "date": "2025-10-27T11:47:04Z",
  "ocid": "ocds-h6vhtk-05d40e",
  "buyer": {
    "id": "GB-PPON-PWVM-4844-NRQH",
    "name": "Essex County Council"
  },
  "tender": {
    "id": "F002PA - Education Healthcare Plan Writing",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59Z",
          "startDate": "2026-03-02T00:00:00Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "80000000",
            "scheme": "CPV",
            "description": "Education and training services"
          }
        ]
      }
    ],
    "title": "Education Healthcare Plan Writing",
    "value": {
      "amount": 960000,
      "currency": "GBP",
      "amountGross": 1152000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "2.1\tUnder the Children and Families Act 2014 and the Special Educational Needs and Disabilities Code of Practice ECC has a statutory obligation to assess children with special educational needs or a disability and where appropriate write or update and issue an education, care and health plan (ECHP) which sets out the required 'special education provision'. \n2.2\tAn Education, Health and Care (EHC) plan is a legal document for children and young people (0-25) with significant special educational needs and disabilities (SEND). It sets out:\n•\tTheir needs across education, health, and care\n•\tThe support required\n•\tThe outcomes aimed for\nIt ensures coordinated, tailored support and helps secure resources for specialist provision.",
    "communication": {
      "futureNoticeDate": "2026-01-12T23:59:59Z"
    },
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PWVM-4844-NRQH",
      "name": "Essex County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH36",
        "country": "GB",
        "locality": "Chelmsford",
        "postalCode": "CM1 1QH",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Market Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PWVM-4844-NRQH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "harvey.neary@essex.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "068501-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/068501-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-27T11:47:04Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-12-31T23:59:59Z",
        "description": "Essex County Council are working towards a model where EHCPs are written internally, however there are peak times in the academic year where the number of plans (new and amendments) exceed the internal capacity. There is therefore no guarantee of numbers under this contract and the resource needs to be flexible to meet demand. \nWe are intending to run a series of drop in  market engagement sessions with suitably experienced organisations to support our requirement moving forward.\nWe would like to hear from organisations interested in this requirement and who are able to demonstrate the following relevant experience:\n•\tUnderstand the Essex process for initiating assessments, undertaking assessments and drafting EHCPs http://www.essexlocaloffer.org.uk/ \n•\tWrite EHCPs for individual children and young people using information contained in a variety of report formats  \n•\tEHCPs must comply with the requirements within the SEN Code of Practice https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/398815/SEND_Code_of_Practice_January_2015.pdf  \n•\tAccount needs to be taken of any guidance provided by the Department for Education or Essex County Council\n•\tAppoint and manage appropriately experienced and qualified staff to write the EHCPs\n•\tEnsure that there is sufficiency of trained staff to meet and deliver to Local Authority requirements and that there will be a continuous service delivery.\n•\tEnsure strict compliance with the Data Protection Act 1998 and all updates.\nPlease send your expression of interest to harvey.neary@essex.gov.uk who will share a microsoft forms to be complete in time for the drop in sessions"
      }
    ]
  },
  "initiationType": "tender"
}