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Published 9 Jul 2025, 14:24 BST

Official UK procurement notice

External Windows and Doors Repairs

Official notice

Authority: Karbon Homes (Public body)

5 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Construction Materials & Prefab (44) Delivery: UK
Published estimate£3,600,000total for 5 lots · £3,600,000 inc. VAT
Submissions closed 8 Aug 2025
Lots 5see the lot list below
Contract term 2 yrsends 30 Sept 2027 · up to 30 Sept 2029 with extensions · starts 1 Oct 2025

What is being bought5 lots · detail below

Published requirement description

Window and Door Repairs required to Karbon Homes’ occupied and unoccupied properties during standard working hours as identified in the Tender Specification and Pricing Document. These properties may be located anywhere in the Sections below, which cover the Karbon Homes / 54N geographical area.

CPV: Windows, doors and related items

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£3,600,000 together) · same evaluation weights on every lot
Lot #1Section ARenewal 2 yrsSMEVCSEPublished value£1,100,000

External Windows and Doors repairs for Karbon Operational Areas 1 – 4 on the map (excluding Byker Community Trust properties)

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £1,100,000 exc. VAT · £1,100,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Description of options - Include enough information to understand the scope of the options and the circumstances in which they could be used. · Description of extensions - Include the circumstances in which they could be used, and provide a breakdown if multiple extensions are possible.
44221000 Windows, doors and related items
Lot #2Section BRenewal 2 yrsSMEVCSEPublished value£1,400,000

External Doors and Windows repairs for Karbon Operational Areas 5 – 7 on the map

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £1,400,000 exc. VAT · £1,400,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Description of options - Include enough information to understand the scope of the options and the circumstances in which they could be used. · Description of extensions - Include the circumstances in which they could be used, and provide a breakdown if multiple extensions are possible.
44221000 Windows, doors and related items
Lot #3Section B+Renewal 2 yrsSMEVCSEPublished value£700,000

External Windows and Doors repairs for Karbon Operational Area 8 on the map

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £700,000 exc. VAT · £700,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Description of options - Include enough information to understand the scope of the options and the circumstances in which they could be used. · Description of extensions - Include the circumstances in which they could be used, and provide a breakdown if multiple extensions are possible.
44221000 Windows, doors and related items
Lot #4Section CRenewal 2 yrsSMEVCSEPublished value£200,000

External Windows and Doors repairs for 54N East

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £200,000 exc. VAT · £200,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Description of options - Include enough information to understand the scope of the options and the circumstances in which they could be used. · Description of extensions - Include the circumstances in which they could be used, and provide a breakdown if multiple extensions are possible.
44221000 Windows, doors and related items
Lot #5Section DRenewal 2 yrsSMEVCSEPublished value£200,000

External Windows and Doors for 54N West

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £200,000 exc. VAT · £200,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Description of options - Include enough information to understand the scope of the options and the circumstances in which they could be used. · Description of extensions - Include the circumstances in which they could be used, and provide a breakdown if multiple extensions are possible.
44221000 Windows, doors and related items

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 20%Price: 70%Social value: 10%
Published sub-criteria (3)
  • Quality: 20%
  • Commercial Schedule: 70%
  • Social Value: 10%
Published award criteria (3)
  • Social Value
  • Commercial Schedule
  • Quality
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Jul 2025, 14:24 BST
Last source update
9 Jul 2025, 14:24 BST
Award evaluation window
Submission end – 1 Oct 2025
Authority reference
CA16171
FTS notice number
2025/S 000-038627
Latest notice
Tender notice (UK4)
Classification (CPV)
Windows, doors and related items
Delivery area
UK
Official registry OCID
ocds-h6vhtk-055c1a Find a Tender

How it was run

Official notice
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
8 Aug 2025, 13:00 BST
Clarification deadline
29 Jul 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To access this opportunity, log in to suppliers.multiquote.com ↗ and view the opportunity. If you are not registered with MultiQuote, please visit suppliers.multiquote.com ↗, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Timeline

9 Jul 2025 → 1 Oct 2025 · 5 dates
  1. Tender notice published
    9 Jul 2025, 14:24 BST
  2. Clarification questions by
    29 Jul 2025, 13:00 BST
  3. Submission deadline
    8 Aug 2025, 13:00 BST
  4. Contract starts391 days ago
    1 Oct 2025, 00:00 BST
  5. Award decision expected by390 days ago
    1 Oct 2025, 23:59 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    9 Jul 2025, 14:24 BST
    UK4

Contracting authority & participating public bodies

Karbon Homes

Contracting authorityPublic undertaking GB-PPON: PCDL-6326-LXPW Number Five, Gosforth Park Avenue, Newcastle, North East, NE12 8EGContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender