Find a TenderAwarded
Published 6 Apr 2022, 15:02 BST

Official UK procurement notice

External Audit Services · UK public procurement notice

Official notice

Authority: University of Southampton (Charity / VCSE)·Consortium: 2 public authorities

ServicesOpen procedure
Published estimate£2,750,000exc. VAT39.7% below published estimate
Submissions closed 6 Jun 2022awarded 28 Nov 2022
Awarded to Deliotte LLP

What is being bought

Published requirement description

The University requires an external auditor to provide the external audit of the University's annual consolidated financial statements and of the annual financial statements of its relevant UK and overseas subsidiary companies including pensions.

Tenderers must be a UK-registered auditor, registered with a relevant UK accountancy body, and a Malaysian-registered auditor. Where the University requires external audit services to be provided for its overseas subsidiaries, the Tenderer will also need to confirm they (or their subcontractor that will be fulfilling the services locally) are compliant with local auditor registration requirements.

The Tenderer will need to confirm they are compliant with the Financial Reporting Council's Code of Ethics particularly in respect of the start date of this Contract and the independence required for working with public interest entities.

  • Recurrence: This is likely to be re-procured in 2027 or 2032, depending on whether the optional extension is used.

CPV: Auditing services · Statutory audit services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£2,750,000
Delivery: South East
Extensions: This contract is likely to be subject to renewal towards the end of this contract period.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (5)
  • Resourcing: 23%
  • Relevant Knowledge and Experience: 18%
  • Audit Approach, Service Delivery Management and Outcomes: 31%
  • Data Protection: 3%
  • Commercial: 25%
Published award criteria (8)
  • UK-registered auditor: Pass/Fail
  • Malaysian-registered auditor: Pass/Fail
  • Confirmation of independence: Pass/Fail
  • Resourcing: 23%
  • Relevant Knowledge and Experience: 18%
  • Audit Approach, Service Delivery Management and Outcomes: 31%
  • Data Protection: 3%
  • Commercial: 25%
Conditions of participation4
  • Suitability
    • The Tenderer must be a registered UK auditor, registered with a recognised UK accountancy body
    • The Tenderer must comply with auditor registration requirements in Malaysia
    • The Tenderer must confirm its compliance with independence requirements, as set out in the Financial Reporting Council's Code of Ethics, specifically in respect of public interest entities and the start date of this Contract.
  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe

    Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum level(s) of standards possibly required:

    Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:

    Employers (Compulsory) Liability: £10 million GBP per occurrence.

    Public Liability: £5 million GBP per occurrence.

    Professional Indemnity Insurance: £5 million GBP per occurrence.

  • Technical & professional ability

    Tenderers attention is drawn to the MANDATORY requirements of the award criteria :

    • Grounds for mandatory exclusion
    • Grounds for discretionary exclusion
    • Economic & Financial Standing
    • Insurance
    • Compliance with equality legislation
    • Health & Safety
    • UK registered auditor
    • Malaysia registered auditor
    • Independence in relation to Financial Reporting Council's Code of Ethics
  • Technical & professional ability

    UK-registered auditor - tenderers must be a UK-registered auditor registered with one of the following accountancy bodies:

    • Association of Authorised Public Accountants (AAPA)
    • Association of Chartered Certified Accountants (ACCA)
    • Institute of Chartered Accountants in England and Wales (ICAEW)
    • Institute of Chartered Accountants of Scotland (ICAS)
    • Other equivalent accountancy body that registers auditors to practice in the United Kingdom

    Tenderers must comply with auditor registration requirements in Malaysia:

    1. Registered under Malaysian Institute of Accountant (MIA). A unique registration number is given to each approved registered firm.
    2. Registered under Securities Commission of Malaysia.
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · This is likely to be re-procured in 2027 or 2032, depending on whether the optional extension is used.
First published
6 Apr 2022, 15:02 BST
Last source update
20 Dec 2022, 15:22 GMT
Award evaluation window
6 Jun 2022 – …
Authority reference
2022UoS-0436
FTS notice number
2022/S 000-036068
Classification (CPV)
Auditing servicesStatutory audit services
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-032ad5 Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
6 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
150 days from the deadline
Bids opened
6 Jun 2022, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Jun 2022 → 20 Dec 2022 · 3 dates
  1. Submission deadline
    6 Jun 2022, 12:00 BST
  2. Bids opened
    6 Jun 2022, 12:01 BST
  3. Notice published
    20 Dec 2022, 15:22 GMT

Notice history

2 events · 2 releases on Find a Tender · since 20 Dec 2022
  1. Status changed to complete
    20 Dec 2022, 15:22 GMT
  2. Buyer details updated
    20 Dec 2022, 15:22 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,659,2101 contract exc. VAT
Bids received 1
Contracts signed 1latest 28 Nov 2022
Awarded toValueDateStatus
Deliotte LLP£1,659,210 †—Awarded

Contracts

  • External Audit Services · Deliotte LLP

    Signed
    28 Nov 2022
    Value
    £1,659,210
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation RC000668 HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Deloitte LLPAwarded supplierGB-COH: OC303675 1 New Street Square, London, London, EC4A 3HQ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.