Extension of an existing contract for the Provision of Maintenance Services

Official notice

Authority: ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED (Public body)

ServicesNegotiated without publication of a contract notice

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: West Midlands (UKG)

Awarded value£12,000,000published contract · exc. VAT

Awarded 25 Mar 2025

Awarded to Dodd Group (Midlands) Ltd

What is being bought

Published requirement description

This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025. It is proposed to extend the expiry date of the contract to 31 March 2027.

CPV: Construction work · Repair and maintenance services of building installations

The lotProcurement structure

single lot · no lot value published

Lot #1

Delivery: West Midlands

45000000 Construction work

Procedure terms & legal framework

From the official record

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 31 Mar 2025, 15:30 BST
Last source update: 31 Mar 2025, 15:30 BST
Authority reference: CRB015
FTS notice number: 2025/S 000-012054
Classification (CPV): Construction workRepair and maintenance services of building installations
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-04fac6 Find a Tender

Why no open competition: Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive
Published justification: This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions.
It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing and there is an urgent requirement to extend the current contract further. It is anticipated that re-procurement will be undertaken for provision of these services in 2026.
In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken.
The proposed additional extension period is valued at £12 million; which is less than 50% of the original contract value, which was £30 million. There are no material changes to the scope of the contract.
Following publication of this notice, Acivico will observe a standstill period of 30 days before implementing the proposed extension of contract.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £12,000,0001 contract exc. VAT

Contracts signed 1latest 25 Mar 2025

Awarded to	Value	Date	Status
Dodd Group (Midlands) LtdExtension of existing contract for provision of building maintenance services	£12,000,000 †	—	Awarded

Contracts

Extension of existing contract for provision of building maintenance services · Dodd Group (Midlands) Ltd
Signed
25 Mar 2025
Value
£12,000,000
Status
active

Contracting authority & participating public bodies

ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED

Contracting authorityPublic bodyBody governed by public lawBuilt environment advisory services including design and construction, and facilities management GB-COH: 07918913 10 Brindley Place, Birmingham, West Midlands, B1 2JBContact name, email

Dispute resolution & review bodies

High Court of Justice Technology and Construction CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Dodd Group (Midlands) LimitedAwarded supplierGB-COH: 01179878 Stafford Park 13, Telford, West Midlands, TF3 3AZ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.