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Official procurement procedure

Expense Management Solution

Software package and information systems
Wales (UKL22)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Cardiff University: "Expense Management Solution". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityCardiff UniversityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Cardiff University
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Cardiff University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5Bids / Report
22.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 121 active published awards; 119 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityCardiff University
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published22 Jul 2024, 10:48 BST
Last source update22 Jul 2024, 10:48 BST
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
Wales (UKL22)
OCIDocds-h6vhtk-04832f
What is being bought
Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider. This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.
What changed
From the official release history
  1. Status changed to complete
    22 Jul 2024, 10:48 BST
  2. Official notice release published
    22 Jul 2024, 10:48 BST
  3. Buyer information updated
    22 Jul 2024, 10:48 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider. This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    22 Jul 2024, 10:48 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 28 Jun 2024, 00:00 BST · £582,300
Commercial outcome and competition
Awards
Concur Holdings Netherlands B.V
Not published · Not published · active
Contracts
Contract
£582,300 · signed 28 Jun 2024, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 1 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Cardiff University

Contracting authority GB-FTS-1902
View buyer profile

  • Cardiff University
    buyer
    centralPurchasingBody

    Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, UKL, CF24 0DE
    daviesg74@cardiff.ac.uk
    +44 2920879648

  • Concur Holdings Netherlands B.V
    supplier

    Feltham Clockhouse Place Bedfont Rd,, Feltham, UKI3, TW14 8HD

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleEmbedded system for Cardiff University with the compliant framework not offering as favourable pricing. Following an Open tender process in 2020, SAP Concur were identified as the preferred bidder.