Official UK procurement notice
Tender for the provision of Examinations Workflow Management System
Authority: University of West London (Education)
What is being bought
Published requirement descriptionThis opportunity sits within the London College of Music Examinations (LCME). Established in 1887, LCME offer globally recognised qualifications and awards in music, drama, communications and creative media. The current LCME Examination Management System is a comprehensive SaaS platform that supports the following activities via 3 separate systems: - Face to Face Exams - Written Theory Exams - Digital Recorded Exams - Digital Live Exams - Digital Theory Exams - Publications - CRM The system(s) serves a global user base with complex workflows spanning booking, scheduling assessment, certification and reporting. LCME now wish to further streamline and enhance the exam lifecycle and require a system(s) to manage the exam lifecycle from candidate entry through to assessment and award delivery. LCME require a supplier(s) to deliver two interlinked systems: an Exam Management Platform and a Digital Hosting Solution.
CPV: Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
- Economic & financial standing
see tender documents
- Technical & professional ability
see tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Compliance with technical specification: 25%
- Aesthetics and Functional Characteristics: 30%
- Account Management and Experience of Staff: 5%
- Commercial: 30%
- Social Value: 10%
Published award criteria (5)
- Commercial
- Compliance with technical specification
- Aesthetics and Functional Characteristics
- Account Management and Experience of Staff
- Social Value
- Economic & financial standing
see tender documents
- Technical & professional ability
see tender documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Aug 2025, 09:00 BST
- Last source update
- 18 Aug 2026, 23:33 BST
- Award evaluation window
- Submission end – 7 Jan 2026
- Authority reference
25-303- FTS notice number
2025/S 000-069063- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058ae6Find a Tender
How it was run
Official notice- Submission deadline
- 1 Dec 2025, 10:00 GMT
- Clarification deadline
- 12 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 Aug 2025 → 18 Aug 2026 · 11 dates- Planning notice published20 Aug 2025, 09:00 BST
- Market engagement6 Sept 2025, 00:59 BST
uk.eu-supply.com/app/rfq/rwlentrance_… ↗ This is not a call for competition. The Engagement process will include discussions with all interested suppliers on LCME’s current operations and high-level requirements, followed by product demonstrations and standardised questions on topic shared below. Sessions may be delivered as one extended meeting or two shorter meetings with key business stakeholders.
- Product capability and functional fit
- Technical and security considerations
- User accessibility
- Commercial and licensing model
- Implementation and support If you are interested in being part of this Market Engagement, please contact UWL to arrange the session. Please use the messaging function on our eSourcing system EU Supply. Please find the link below: uk.eu-supply.com/login.asp ↗ Please navigate to the correct project - Market Engagement for the provision of Examinations Workflow Management System Sessions need to have taken place by Friday 5th September
- Next notice expected386 days ago25 Sept 2025, 00:59 BST
- Tender notice published353 days ago28 Oct 2025, 15:30 GMT
- Clarification questions by338 days ago12 Nov 2025, 12:00 GMT
- Submission deadline319 days ago1 Dec 2025, 10:00 GMT
- Award decision expected by281 days ago7 Jan 2026, 23:59 GMT
- Contract starts258 days ago31 Jan 2026
- Assessment summaries sent235 days ago23 Feb 2026
- Standstill ends224 days ago5 Mar 2026, 23:59 GMT
- Latest notice published58 days ago18 Aug 2026, 23:33 BST
Notice history
9 events · 4 releases on Find a Tender · since 20 Aug 2025- Preliminary market engagement notice published20 Aug 2025, 09:00 BSTUK2
- Tender notice published28 Oct 2025, 15:30 GMTUK4
- Status changed to active28 Oct 2025, 15:30 GMT
- Procurement method changed28 Oct 2025, 15:30 GMT
- Deadline published: 1 Dec 2025, 10:00 GMT28 Oct 2025, 15:30 GMT
- Contract award notice published24 Feb 2026, 10:01 GMTUK6
- Status changed to complete24 Feb 2026, 10:01 GMT
- Contract signature expected30 Mar 2026, 23:59 BSTscheduled
- Contract details notice published18 Aug 2026, 23:33 BSTUK7
Routine re-releases (4)
- 2025-08: 1 release · 20 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Examtrack LtdSMEExaminations Workflow Management System30 Mar 2026 – 29 Mar 2031 · up to 29 Mar 2033Extensions: 2 x 12 month extensions available · Options: Future system development work | £682,715 | 23 Feb 2026 | Awarded |
Contracts
Examinations Workflow Management System · Examtrack LtdSME
- Signed
- 20 Jul 2026
- Value
- £682,715
- Period
- 20 Jul 2026 – 5 Jul 2031 · up to 5 Jul 2033 with extensions
- Status
- active
- Extensions
- Optional 2 x 12 month extensions are available
- Options
- Possible future system development work requirement
4 agreed KPIs: Service and solution availability · Target First Response and Target Triage Times · Target Resolution Times …
- Service and solution availability
- Target First Response and Target Triage Times
- Target Resolution Times
- Milestone Commitments
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 5 at stage one | 0 | 0 | — |
Who bid
- wonExamtrack LtdSME · East Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Examtrack LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender