Official UK procurement notice
Events Support Services Framework
Authority: Liverpool City Council (Local council)
What is being bought18 lots · detail below
Published requirement descriptionCulture Liverpool delivers the Major Outdoor events and Cultural programme for Liverpool City Council will commence procurement processes for a Framework for infrastructure and suppliers for Culture Liverpool, in order to provisionally secure all of the key infrastructure required to deliver the Events programme, as identified in the planning stages.
CPV: Event services
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 8 yrs from 1 Feb 2027
- Scheme runs until
- 31 Jan 2035
- Buyer regions
- UKD7
Who may buy through it
St Helens Council
Sefton Council
Knowsley Council
Wirral Council
Halton Council
Liverpool City Council
Liverpool City Region Combined Authority
Published description of the framework
Pricing for Lots 1, 2, 3, 4, 5, 9, 10, 12 and 13 will be requested at Framework level and used for any Direct Awards otherwise Further Competitions will be undertaken to determine the award of contracts.
Lots and requirements (18)Procurement structure
18 lots · all with a published value · same evaluation weights on every lotEvery one of these 8 lots carries the same published figure, £2,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Event Power HireRenewalceiling above
Provide, install, service and deliver/remove all generators and associated equipment.
Lot #2Event Crowd Barriers and Fencing Hireceiling above
Type and quantity of fencing and barriers
Lot #3Event Production, Site and Support Servicesceiling above
Assisting in the management of event requirements in accordance with event operating plans and relevant legislation
Lot #4Event Medical Servicesceiling above
Events medical provision required and hours
Lot #5Event Portable Cabin HirePublished value£1,500,000
Requirement for a wide range of portable cabins as part of their events programme
Lot #6Event Toilets HirePublished value£1,500,000
Toilet accommodation to be fit for purpose for the event industry and in excellent condition,
Lot #7Event PA, AV and Lightingceiling above
Event PA, AV and Lighting (indoor and outdoor)
Lot #8Event Traffic Management Infrastructure ServicesPublished value£1,500,000
Provision for major closures, supported by diversion routes
Lot #9Event Security, Stewarding ServicesPublished value£3,000,000
Static Security and Crowd management
Lot #10Event Traffic Management Stewarding ServicesPublished value£1,500,000
Traffic Management for all traffic management closures and points and for the internal event traffic management system
Lot #11Event Trackway Hireceiling above
Provide, install, service and remove the temporary road services or part thereof. Required to provide trackway and an aluminium roll-out roadway and walkway system
Lot #12Event Marquee HirePublished value£1,000,000
Provider must provide, install, service and remove the temporary marquee structures and supplementary services or part thereof
Lot #13Event Safety Management ServicesPublished value£2,500,000
Suppliers will be required to work to the identified event management and licensing processes for the City.
Lot #14Event Hostile Vehicle Mitigation HirePublished value£1,500,000
Provide, install, maintain, monitor and remove Hostile Vehicle Mitigation (HVM) measures for the Event to protect attendees, staff and infrastructure from hostile, errant or unauthorised vehicle access.
Lot #15Event Staging Hireceiling above
Stages will range in size and specification - a stage/structure specification will be drafted by the event management team depending on the scale of the event.
Lot #16Event Screen HirePublished value£1,000,000
Provide a complete event screen solution for the Event, including the supply, delivery, installation, operation, maintenance and removal of all screen equipment, temporary structures and associated infrastructure.
Lot #17Event Catering ServicesPublished value£1,000,000
Provide dedicated catering services for event staff, contractors, production crews, volunteers, artists, security personnel and event management teams throughout the event build, live event and de-rig phases.
Lot #18Event Pyrotechnicsceiling above
Provide a complete pyrotechnics service for the Event, including the design, supply, transport, storage, installation, operation and removal of all pyrotechnic effects. The service shall deliver a safe, professional and visually impactful display, which may include fireworks, pyrotechnic and pyromusical performances across a range of event locations
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Events Support Services Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Open framework scheme
- Who may use this agreement
- St Helens Council Sefton Council Knowsley Council Wirral Council Halton Council Liverpool City Council Liverpool City Region Combined Authority · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Sept 2025, 15:18 BST
- Last source update
- 17 Aug 2026, 14:40 BST
- Award evaluation window
- Submission end – 11 Jan 2027
- Authority reference
DN791122- FTS notice number
2026/S 000-074971- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059d59Find a Tender
How it was run
Official notice- Appointment period ends
- 9 Oct 2026, 12:00 BST
- Clarification deadline
- 18 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
18 Sept 2025 → 1 Feb 2027 · 9 dates- Planning notice published18 Sept 2025, 15:18 BST
- Market engagement389 days ago3 Oct 2025, 23:59 BST
Submissions will be reviewed and used to develop the future procurement strategy.
The intention is to hold a virtual engagement event on the afternoon of the 14th October 2025; details to follow
Please submit your submission via pro contract using the following link, reference number is DN791122
- Next notice expected365 days ago27 Oct 2025, 23:59 GMT
- Tender notice published82 days ago6 Aug 2026, 16:45 BST
- Latest notice published71 days ago17 Aug 2026, 14:40 BST
- Clarification questions by39 days ago18 Sept 2026, 12:00 BST
- Admission / appointment period ends18 days ago · period end, not a bid countdown9 Oct 2026, 12:00 BST
- Today28 Oct 2026
- Award decision expected byin 75 days11 Jan 2027, 23:59 GMT
- Contract startsin 95 days1 Feb 2027
Notice history
7 events · 3 releases on Find a Tender · since 18 Sept 2025- Preliminary market engagement notice published18 Sept 2025, 15:18 BSTUK2
- Tender notice published6 Aug 2026, 16:45 BSTUK4
- Published value updated to £32,000,0006 Aug 2026, 16:45 BSTwas £25,600,000
- Status changed to active6 Aug 2026, 16:45 BST
- Procurement method changed6 Aug 2026, 16:45 BST
- Deadline published: 9 Oct 2026, 12:00 BST6 Aug 2026, 16:45 BST
- Tender notice published17 Aug 2026, 14:40 BSTUK4
Published amendments (1)
Amended link to opportunity
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender