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Published 3 Mar 2021, 13:08 GMT

Official UK procurement notice

Events Services · UK public procurement notice

Official notice

Authority: Glasgow Life (Culture & Sport Glasgow)

Framework agreement5 lotsServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71)Business Services & Consultancy (79) Delivery: Scotland (UKM82)
Framework ceiling (notional)£1,223,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 19 Mar 2021awarded 4 May 2021
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

This framework will provide Glasgow Life with a route to market for the provision of Events Services for core and one off events.

CPV: Event services · Health and safety services · Security services

How this framework works

From the published notice
Bids received
7 bids on the busiest of 3 lots · 7 suppliers appointed
Electronic auction

Electronic auctions may be used if Glasgow Life opts to do so as part of a competitive selection procedure as set out in the terms of the Framework Contract published within the procurement documents. In this event, information relative to Regulation 36 (Electronic Auctions) of the Public Contracts (Scotland) Regulations 2015 will be provided as part of the competitive selection procedure.

Lots and requirements (5)Procurement structure

5 lots · all with a published value · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £162,500: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Assistant Temporary Event Health, Safety and Security Manager SupportAwardedRenewalPublished value£306,000

This lot will provide Glasgow Life with a mechanism to procure event health, safety and security management support.

Delivery: Scotland · Various locations throughout the greater Glasgow geographical area.
Extensions: The Framework Contract will be for a period of up to four years. The initial period of the Framework Contract will run for two years from the starting date with an option to extend for up to a further two twelve month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Glasgow Life.Variant bids: allowed
71317200 Health and safety services79710000 Security services
Lot #2Site CrewRenewalceiling above

This lot will provide Glasgow Life with a mechanism to procure crewing services for various outdoor events.

Delivery: Scotland · Various locations throughout the Greater Glasgow area.
Extensions: The Framework Contract will be for a period of up to four years. The initial period of the Framework Contract will run for two years from the starting date with an option to extend for up to a further two twelve month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Glasgow Life.Variant bids: allowed
79952000 Event services
Lot #3Venue Crew Indoor EventsRenewalceiling above

This lot will provide Glasgow Life with a means to procure crewing services for various indoor events.

Delivery: Scotland · Various locations throughout the Greater Glasgow area.
Extensions: The Framework Contract will be for a period of up to four years. The initial period of the Framework Contract will run for two years from the starting date with an option to extend for up to a further two twelve month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Glasgow Life.Variant bids: allowed
79952000 Event services
Lot #4Production Manager ServicesAwardedRenewalPublished value£138,000

This lot will provide Glasgow Life with a mechanism to procure production manager services for various indoor and outdoor events.

Delivery: Scotland · Various locations throughout the Great Glasgow area.
Extensions: The Framework Contract will be for a period of up to four years. The initial period of the Framework Contract will run for two years from the starting date with an option to extend for up to a further two twelve month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Glasgow Life.Variant bids: allowed
79952000 Event services
Lot #5Temporary Assistant Site ManagerAwardedRenewalPublished value£250,000

This lot will provide Glasgow Life with a mechanism to procure temporary assistant site managers for various indoor and outdoor events.

Delivery: Scotland · Various locations throughout the Greater Glasgow area.
Extensions: The Framework Contract will be for a period of up to four years. The initial period of the Framework Contract will run for two years from the starting date with an option to extend for up to a further two twelve month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Glasgow Life.Variant bids: allowed
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Assistant Temporary Event Health, Safety and Security Manager Support60%40%
2 · Site Crew50%50%
3 · Venue Crew Indoor Events60%40%
4 · Production Manager Services60%40%
5 · Temporary Assistant Site Manager50%50%
Conditions of participation2
  • Suitability

    In accordance with Regulation 59 (12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria applies to all lots except where stated otherwise.

    For Lot 1, all economic operators must hold and maintain the relevant accreditation as listed below:

    -NEBOSH General Certificate(or equivalent)

    For Lots 2 and 3 MEWP operators are expected to have relevant industry certification e.g. IPAF

  • Economic & financial standing

    SPD.4B.4: Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-

    There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity. Financial

    requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House. In

    the event of the Bidder filing abbreviated accounts with Companies House, if the undernoted profitability requirement is not evident from

    the Retained Earnings figures contained in the filed accounts, then a full set of accounts, covering a 3 year period, will be required to

    confirm the profitability requirement.

    Trading Performance

    An overall positive outcome on pre tax profits over a 3 year period. Exceptional items can be excluded from the calculation.

    The above would be expressed in the ratio Pre-Tax Profit/Turnover.

    Balance Sheet strength

    Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.

    Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities.

    Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above

    minimum financial requirements for the period in which they have been trading.

    Applicants who do not comply with the above financial requirements but…

    Minimum: SPD 4B.5: It is a requirement of this framework that Tenderers hold, or can commit to obtain prior to the start date of the framework, the types and levels of insurance indicated below: All Lots: Professional Risk Indemnity: to the value of a minimum FIVE MILLION POUNDS STERLING …
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40–50 points depending on the lot; most lots put it at 40 points.
  • “Events Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Mar 2021, 13:08 GMT
Last source update
10 Jun 2021, 16:24 BST
Award evaluation window
19 Mar 2021 – …
Authority reference
CSG005315
FTS notice number
2021/S 000-013093
Classification (CPV)
Event servicesHealth and safety servicesSecurity services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-0297f5 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Details of conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known/settled at this stage), see the "CSG005315 Events Services ITT" in the Information + Instructions folder of the Buyer Attachments area of ITT 37921.

A set of Key Performance Indicators (KPIs) will be used to manage the Orders and performance. These will be detailed at the quote/award stage; agreed at the pre-contract meeting or during the Contract Period; based on the standard Scottish Government National KPI IDs. This

document also contains guidance in relation to any tender to be submitted by a consortium or group of bidders.

Glasgow Life will require the members of any tendering group of entities (including but not limited to consortium members, members of a group of economic operators) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

Publisher note: (SC Ref:656930)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
19 Mar 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Mar 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

19 Mar 2021 → 19 Jul 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Mar 2021, 12:00 GMT
  2. Bids opened
    19 Mar 2021, 12:00 GMT
  3. Notice published
    10 Jun 2021, 16:24 BST
  4. Bids must remain valid until
    19 Jul 2021, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Jun 2021, 16:24 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 77 from SMEs · busiest of 3 lots
Contracts signed 3latest 4 May 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £1,223,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Temporary Assistant Site Manager

    Signed
    4 May 2021
    Value
    ceiling above
    Status
    active

  • Assistant Temporary Event Health, Safety and Security Manager Support

    Signed
    4 May 2021
    Value
    ceiling above
    Status
    active

  • Production Manager Services

    Signed
    4 May 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Assistant Temporary Event Health, Safety and Security Manager Support7bids · 7 electronic · 7 from abroad7——
4 · Production Manager Services4bids · 4 electronic · 4 from abroad4——
5 · Temporary Assistant Site Manager5bids · 5 electronic · 5 from abroad5——

Contracting authority & participating public bodies

Glasgow Life (Culture & Sport Glasgow)

Contracting authorityBody governed by public lawRecreation, culture and religion 38 Albion Street, Glasgow, Scotland, G1 1LHContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the PeaceReview body GlasgowContact email, phone

Framework contractors & participating bidders

7 commercial parties on the notice
  • DH Event ServicesFramework contractor 12 EGILSAY PLACE, GLASGOW, UK, G22 7NXContact phone
  • L.A.M.F. Logistics & Audio visual Management FacilitiesFramework contractor 14 Pladda Wynd, , Broomlands,, Irvine, UK, KA11 1DWContact phone
  • Pennine Events LtdFramework contractor Suite 1a, Ribble House, Meanygate, Bamber Bridge, UK, PR5 6UPContact phone
  • Richmond Event Management Ltd.Framework contractor 59 Prince Street, Bristol, South West, BS1 4QHContact phone
  • Ross Event SafetyFramework contractor 3B Golf Court, Glasgow, Scotland, G443LDContact phone
  • Safety First SolutionsFramework contractor 30 Thomson Drive, Glasgow, Scotland, G61 3PAContact phone
  • Self EmployedFramework contractor 2 Croft Crescent, Cambuslang, Glasgow, Scotland, G72 6WDContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria