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AwardedFind a Tender · award

Events Management

Buyer: Hull City Council →

View official notice ↗Official source

BuyerHull City Council
StatusAwarded
Deadline23 Jan 2026
Value£210,000
Published5 Mar 2026

What is being bought

Hull City Council (The Authority) on behalf of Hull Culture and Leisure has awarded a contract to EPICompany Limited to provide Event Management Services. The tender was an open competitive procedure consisting of a one stage process. The contract is anticipated to commence 5 March 2026 ending by 4 March 2029 with an option to extend for a period of 2 years. The Authority has estimated the value of the Services to be £70,000 per annum.

Lot details

Lot LOT-0000

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Events Management

Statusactive
Value£210,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05df2f
Latest release ID019833-2026
Latest release timestampThu Mar 05 2026 11:32:38 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/084289-2025
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
5 Mar 2026award, contract019833-2026
20 Feb 2026award, contract015809-2026
18 Dec 2025tender084289-2025
12 Nov 2025planning073019-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "tender": {
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    ],
    "legalBasis": {
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Complete JSON history (4 releases)
5 Mar 2026 · 019833-2026 · award, contract
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20 Feb 2026 · 015809-2026 · award, contract
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18 Dec 2025 · 084289-2025 · tender
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        "additionalClassifications": [
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            "id": "79952000",
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            "description": "Cultural event organisation services"
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    "title": "Events Management",
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      {
        "id": "084289-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/084289-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-12-18T12:00:31Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-11-01T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-02-09T23:59:59Z"
    },
    "description": "Hull City Council (The Authority) on behalf of Hull Culture and Leisure is seeking tenders from interested organisations to provide Event Management Services. The tender is an open competitive procedure consisting of a one stage process. The contract is anticipated to commence 17 February 2026 ending by 16 February 2029 with an option to extend for a period of 2 years. The Authority has estimated the value of the Services to be £70,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.",
    "riskDetails": "Further details of risks to contract performance can be found in the Invitation to Tender Documents, please see below list: Staff shortages Recruitment issues System Failures – Third Party Software system failures. Subcontractors – use of subcontractors to deliver all or part of the service can no longer deliver due to insolvency or other circumstances. Changes in law – If an area is likely to have a known change in law but unsure on dates of implementation or modifications .",
    "tenderPeriod": {
      "endDate": "2026-01-23T12:00:00+00:00"
    },
    "contractTerms": {
      "financialTerms": "30 days payment terms"
    },
    "enquiryPeriod": {
      "endDate": "2026-01-16T23:55:00+00:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99748&TID105011&B=",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PRNP-1874-YZZR",
      "name": "Hull City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE11",
        "country": "GB",
        "locality": "Hull",
        "postalCode": "HU1 2AA",
        "countryName": "United Kingdom",
        "streetAddress": "The Guildhall, Alfred Gelder Street"
      },
      "details": {
        "url": "https://www.hull.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PRNP-1874-YZZR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Claire Willingham",
        "email": "c.willingham@hullcc.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
12 Nov 2025 · 073019-2025 · planning
{
  "id": "073019-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-11-12T09:30:53Z",
  "ocid": "ocds-h6vhtk-05df2f",
  "buyer": {
    "id": "GB-PPON-PRNP-1874-YZZR",
    "name": "Hull City Council"
  },
  "tender": {
    "id": "CW/2025",
    "lots": [
      {
        "id": "LOT-0000",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2029-02-06T23:59:59Z",
          "startDate": "2026-02-07T00:00:00Z",
          "maxExtentDate": "2031-02-06T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0000",
        "relatedLot": "LOT-0000",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          },
          {
            "id": "79952100",
            "scheme": "CPV",
            "description": "Cultural event organisation services"
          }
        ]
      }
    ],
    "title": "Event Management Market Engagement",
    "value": {
      "amount": 225000,
      "currency": "GBP",
      "amountGross": 270000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Hull City Council are carrying out a Procurement exercise on behalf of Hull Culture and Leisure (HCAL) to appoint a supplier to provide an Event Management Service to the Authority as required. The market engagement event will be held to provide information on the procurement exercise and project requirements and aims. The event is being held virtually via MS Teams on: 25 November 2025 between 2pm-3pm. To book your place please email - procurementteam@hullcc.gov.uk or reply via the messaging portal within Yortender. Please include the subject header- Event Management Marketing Engagement and confirm the email address to send the Teams invite to.",
    "communication": {
      "futureNoticeDate": "2025-12-15T23:59:59Z"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PRNP-1874-YZZR",
      "name": "Hull City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE11",
        "country": "GB",
        "locality": "Hull",
        "postalCode": "HU1 2AA",
        "countryName": "United Kingdom",
        "streetAddress": "The Guildhall, Alfred Gelder Street"
      },
      "details": {
        "url": "https://www.hull.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PRNP-1874-YZZR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Claire Willingham",
        "email": "c.willingham@hullcc.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "073019-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/073019-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-11-12T09:30:53Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-25T23:59:59Z",
        "description": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99747&B="
      }
    ]
  },
  "initiationType": "tender"
}