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Published 12 Nov 2025, 09:30 GMT

Official UK procurement notice

Events Management · UK public procurement notice

Official notice

Authority: Kingston Upon Hull City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: UKYorkshire & Humber (UKE11)
Published estimate£210,000≈ £70k / year · £252,000 inc. VAT · 1 value update
Submissions closed 23 Jan 2026awarded 20 Feb 2026
Awarded to EPICompany Limited
Contract term 3 yrsends 16 Feb 2029 · up to 16 Feb 2031 with extensions · starts 17 Feb 2026

What is being bought

Published requirement description

Hull City Council (The Authority) on behalf of Hull Culture and Leisure has awarded a contract to EPICompany Limited to provide Event Management Services. The tender was an open competitive procedure consisting of a one stage process. The contract is anticipated to commence 5 March 2026 ending by 4 March 2029 with an option to extend for a period of 2 years. The Authority has estimated the value of the Services to be £70,000 per annum.

  • The authority expects to re-tender this requirement around 1 Nov 2030, 23:59 GMT.

CPV: Cultural event organisation services · Event services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£210,000
Contract period: 17 Feb 2026 – 16 Feb 2029 (3 yrs) · up to 16 Feb 2031 with extensionsValue: £210,000 exc. VAT · £252,000 inc. VAT
Delivery: UK, Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: There will be an option to extend for a period of 1 x 2 year period,
79952000 Event services79952100 Cultural event organisation services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    ITT Response - Procurement Specific Questionnaire made available via YORtender yortender.eu-supply.com ↗

  • Technical & professional ability

    ITT Response - Procurement Specific Questionnaire made available via YORtender yortender.eu-supply.com ↗

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 30%Social value: 5%
Published sub-criteria (8)
  • Relevant Experience: 20%
  • Delivery Methodology: 20%
  • Health & Safety - Contractors and Service Providers: 10%
  • Health & Safety - Members of the Public: 10%
  • Skills and Knowledge: 5%
  • Price: 30%
  • Social Value- Work Placement Opportunities: 2.5%
  • Social Value- Skills: 2.5%
Published award criteria (8)
  • Relevant Experience
  • Delivery Methodology
  • Health & Safety - Contractors and Service Providers
  • Health & Safety - Members of the Public
  • Skills and Knowledge
  • Social Value- Work Placement Opportunities
  • Social Value- Skills
  • Price
Conditions of participation2
  • Economic & financial standing

    ITT Response - Procurement Specific Questionnaire made available via YORtender yortender.eu-supply.com ↗

  • Technical & professional ability

    ITT Response - Procurement Specific Questionnaire made available via YORtender yortender.eu-supply.com ↗

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Nov 2030
First published
12 Nov 2025, 09:30 GMT
Last source update
5 Mar 2026, 11:32 GMT
Award evaluation window
Submission end – 9 Feb 2026
Authority reference
CW/2025
FTS notice number
2025/S 000-084289
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cultural event organisation servicesEvent services
Delivery area
UKYorkshire & Humber (UKE11)
Official registry OCID
ocds-h6vhtk-05df2f Find a Tender
Contract terms summary

30 days payment terms

Review and risk notes
Risks

Further details of risks to contract performance can be found in the Invitation to Tender Documents, please see below list: Staff shortages Recruitment issues System Failures – Third Party Software system failures. Subcontractors – use of subcontractors to deliver all or part of the service can no longer deliver due to insolvency or other circumstances. Changes in law – If an area is likely to have a known change in law but unsure on dates of implementation or modifications .

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
23 Jan 2026, 12:00 GMT
Clarification deadline
16 Jan 2026, 23:55 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

12 Nov 2025 → 5 Mar 2026 · 11 dates
  1. Planning notice published344 days ago
    12 Nov 2025, 09:30 GMT
  2. Market engagement330 days ago
    25 Nov 2025, 23:59 GMT

    uk.eu-supply.com/app/rfq/rwlentrance_… ↗

  3. Next notice expected310 days ago
    15 Dec 2025, 23:59 GMT
  4. Tender notice published308 days ago
    18 Dec 2025, 12:00 GMT
  5. Clarification questions by278 days ago
    16 Jan 2026, 23:55 GMT
  6. Submission deadline272 days ago
    23 Jan 2026, 12:00 GMT
  7. Award decision expected by254 days ago
    9 Feb 2026, 23:59 GMT
  8. Contract starts247 days ago
    17 Feb 2026
  9. Assessment summaries sent244 days ago
    20 Feb 2026
  10. Standstill ends232 days ago
    3 Mar 2026, 23:59 GMT
  11. Latest notice published231 days ago
    5 Mar 2026, 11:32 GMT

Notice history

10 events · 4 releases on Find a Tender · since 12 Nov 2025
  1. Preliminary market engagement notice published
    12 Nov 2025, 09:30 GMT
    UK2
  2. Tender notice published
    18 Dec 2025, 12:00 GMT
    UK4
  3. Published value updated to £210,000
    18 Dec 2025, 12:00 GMT
    was £225,000
  4. Status changed to active
    18 Dec 2025, 12:00 GMT
  5. Procurement method changed
    18 Dec 2025, 12:00 GMT
  6. Deadline published: 23 Jan 2026, 12:00 GMT
    18 Dec 2025, 12:00 GMT
  7. Contract award notice published
    20 Feb 2026, 16:00 GMT
    UK6
  8. Status changed to complete
    20 Feb 2026, 16:00 GMT
  9. Contract details notice published
    5 Mar 2026, 11:32 GMT
    UK7
  10. Contract signature expected
    5 Mar 2026, 23:59 GMT
    scheduled
Routine re-releases (4)
  • 2025-11: 1 release · 12 Nov 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £210,0001 award exc. VAT
Bids received 11 from SMEs
Named bidders 1published on the award notice
Contracts signed 1latest 5 Mar 2026
Awarded toValueDateStatus
EPICompany Limited5 Mar 2026 – 4 Mar 2029 · up to 4 Mar 2031Extensions: 1 extension of 2 years£210,00020 Feb 2026Awarded

Contracts

  • Events Management · EPICompany Limited

    Signed
    5 Mar 2026
    Value
    £210,000
    Period
    5 Mar 2026 – 4 Mar 2029 · up to 3 Mar 2031 with extensions
    Status
    active
    Extensions
    Option to extend for 2 years.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Hull City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRNP-1874-YZZR The Guildhall, Alfred Gelder Street, Hull, Yorkshire & Humber, HU1 2AAContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • EPICompany LimitedAwarded supplierGB-PPON: PHQW-2148-BMRR 3 Alfred Street, Hull, Yorkshire & Humber, HU32DDContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure