Official UK procurement notice
Events and exhibition services framework
Authority: Jisc (Public body)·Consortium: 2 public authorities
What is being bought6 lots · detail below
Published requirement descriptionThis framework set out to cover a range of frequently required services such as the supply of exhibition stands to AV and streaming services. The framework set out to cover multiple events that happen each year, significantly reducing resources associated with procurement processes.
CPV: Event services · Exhibition, fair and congress organisation services · Fair and exhibition organisation services · Sound technician
How this framework works
From the published notice- Places
- up to 27 suppliers · 6 bids on the busiest of 2 lots (0.2 per place) · 4 appointed
- Framework period
- 2 yrs from 4 Jul 2023
Lots and requirements (6)Procurement structure
6 lots · all with a published valueLot #1Shell scheme exhibitor standsCancelledPublished value£110,000
Lot 1 was intended to covered traditional exhibitor display structures. Additional information: The intention was to award this lot (Lot 1) to a minimum of 3 suppliers (maximum of 5).
Lot #2Complete exhibitor packagesCancelledPublished value£144,000
Lot 2 intended to cover complete exhibitor packages. Additional information: The intention was to award Lot 2 a minimum of 3 suppliers (maximum of 5) for the duration of the framework.
Lot #3Bespoke stands and bespoke space buildsAwardedPublished value£436,000
Lot 3 was intended to cover bespoke stands and bespoke space builds. Additional information: The intention was to award Lot 3 to a minimum of 3 suppliers (maximum of 5) for the duration of the framework.
Lot #4Audio visual (AV) equipment and associated servicesAwardedPublished value£400,000
Lot 4 was intended to cover audio visual (AV) equipment and associated services. Additional information: The intention was to award this lot (lot 4) to a single contractor.
Lot #5FurnitureCancelledPublished value£76,000
Lot 5 was intended to cover furniture hire. Additional information: The intention was to award this lot (lot 5) to a single contractor.
Lot #6Creative set design and buildCancelledPublished value£250,000
Lot 6 was intended to cover creative set design and build. Additional information: The intention was to award this lot to a minimum of three, maximum of five suppliers.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Events and exhibition services framework” is a framework: the contest is a place on its panel, up to 27 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Mar 2023, 09:54 GMT
- Last source update
- 31 Aug 2023, 11:21 BST
- Award evaluation window
- 17 Apr 2023 – …
- Authority reference
Proc1794- FTS notice number
2023/S 000-025579- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b3baFind a Tender
Publisher note: Lot 1 Shell Scheme and Lot 5 received no bids. Lot 2 Complete Exhibitor and Lot 6 Creative Set Design and Build did not receive enough bids to meet the requirement of having a minimum of 3 suppliers on each lot.
How it was run
Official notice- Appointment period ends
- 17 Apr 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 17 Apr 2023, 12:00 BST
Timeline
17 Apr 2023 → 31 Aug 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown17 Apr 2023, 12:00 BST
- Bids opened17 Apr 2023, 12:00 BST
- Contract starts4 Jul 2023, 00:00 BST
- Notice published31 Aug 2023, 11:21 BST
Notice history
2 events · 2 releases on Find a Tender · since 31 Aug 2023- Status changed to complete31 Aug 2023, 11:21 BST
- Buyer details updated31 Aug 2023, 11:21 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Bespoke Stands and bespoke space builds
- Signed
- 23 Jun 2023
- Value
- £436,000
- Period
- … – 3 Jul 2025
- Status
- active
Audio Visual (AV) equipment and associated services
- Signed
- 23 Jun 2023
- Value
- £400,000
- Period
- … – 3 Jul 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Bespoke stands and bespoke space builds | 3bids | — | — | — |
| 4 · Audio visual (AV) equipment and associated services | 6bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
4 commercial parties on the notice- ClinkClink LtdFramework contractor
- Exhibitions & Displays Direct LtdFramework contractor
- Nimlok LimitedFramework contractor
- Sparq Live LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria