Unmodified official OCDS data retained by Tenderline for this procurement process.
Complete current OCDS release JSON
{
"id": "013717-2024",
"tag": [
"award",
"contract"
],
"bids": {
"statistics": [
{
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"value": 6,
"measure": "bids",
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{
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"measure": "electronicBids",
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"date": "2024-04-29T11:37:34+01:00",
"ocid": "ocds-h6vhtk-043908",
"buyer": {
"id": "GB-FTS-54773",
"name": "Portsmouth City Council"
},
"awards": [
{
"id": "013717-2024-1",
"status": "active",
"suppliers": [
{
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}
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"tender": {
"id": "ocds-h6vhtk-043908",
"lots": [
{
"id": "1",
"status": "cancelled",
"options": {
"description": "The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties."
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"description": "The Council is inviting tenders from suitably qualified suppliers to provide the supply of equipment and services at the below events:\nArmed Forces Day\nDate: Either Saturday 8th June or Saturday 15th June 2024 (TBC)\nLocation: Southsea Common, Portsmouth\nTimings: 10:00-16:00 (timings are provisional and may change)\nThis event is part of the National programme of celebration and thanks for our Armed Services. Locally our Armed Forces Day event is a chance for the City of Portsmouth to show our support for the men and women who make up the Armed Forces Community: from currently serving troops and Service families, veterans and cadets. The aim of the event is to bring the local community and visitors to the city together to celebrate Armed Forces Day and also to inspire members of the public of all ages to engage with Armed Forces related organisations.\nWe will have entertainment, activities, parades and a vehicle display available throughout the day alongside family activities, trade stands and children's rides. We welcome everyone to come and be part of our Armed Forces Day. Expected numbers are likely to be 6,000+ for the day.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 10:00 on the Friday prior to the event. Also from 07:00 until 09:30 on the event day.\nEvent Day: From 10:00-16:00 (subject to confirmation).\nPost-Event de-rig: From 16:30 on the event day. Also from 07:00 on the Sunday following the event. Site to be clear by 12:00 on the Sunday following the event.\nWe are looking for the following offer (subject to change):\n• Stage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n• Sound around 2x large arenas with mics (Arena 1 - 100m x 50m, Arena 2 - 50m x 30m)\n• Provision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n• Provision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n• Installation of power for use by 4x traders. Requires provision of cabling/ramp to existing power source.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nInternational Kite Festival\nDate: Saturday 27th - Sunday 28th July 2024\nLocation: Southsea Common, Portsmouth\nTimings: 10:00-17:00\nThe Portsmouth International Kite Festival, now in its 32nd year, is a very popular event and is not only part of the professional kite fliers calendar but is a major fixture on the seafront, attracting approximately 10,000 people per day (b.ased on previous years' attendance).\nThere are 3 arenas: main arena hosting professional kite flying displays, large static displays and small displays. There is also a kite making workshop and a kids' flying arena directly in front of this.\nThroughout the weekend there is a mix of trade stands, children's rides, catering concessions and arts & crafts stalls.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 10:00 on the Friday prior to the event. Also from 07:00 until 09:30 on the event day.\nEvent Days: From 10:00-17:00 each day.\nPost-Event de-rig: From 17:30 on the event day. Also from 07:00 on the Monday following the event. Site to be clear by 12:00 on the Monday following the event.\nWe are looking for the following offer (subject to change):\n• Stage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n• Sound around 1x large arena with mics (Arena size: 120m x 110m)\n• Provision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n• Provision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n• Provision of additional cabin or equivalent to house technician overseeing the arena.\n• Installation of power for use by 4x traders. Requires provision of cabling/ramp to existing power source.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nFireworks Display\nDate: Tuesday 5th November 2024\nLocation: Alexandra Park, Hilsea and Southsea Common, Southsea (to be confirmed)\nTimings: 17:00-19:30\nThe popular annual firework display brings the local community together, along with visitors from outside the city. The event features food and drink stalls and stage entertainment culminating in a 20-minute fireworks display.\nCurrently the event is planned to be split between 2 sites located at either end of the city. The two events will run simultaneously.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 09:00 on the day preceding the event. Also from 07:00 on the event day.\nEvent Day: From 17:00-19:30.\nPost-Event de-rig: From 20:00 on the event day. Also from 07:00 on the day following the event. Sites to be clear by 12:00 on the day following the event.\nWe are looking for the following offer (subject to change):\nTech to be replicated on each site.\n• Stage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n• Sound around the safety line fence. Approx 350m of fence line.\n• Provision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n• Provision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n• Provision of 12x tower lights\n• Provision of system to incorporate MP3 music to accompany the fireworks display. The fence line and stage sound systems can be used for this purpose, does not require a third system.\n• Provision of generator. Due to the wide site layout and location of power hubs, an additional generator is needed to ensure power can be provided across the site.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nRemembrance Sunday Service and Parade\nDate: Sunday 10th November (Subject to confirmation from the Royal British Legion)\nLocation: Guildhall Square\nTimings: 10:30-12:00\nRemembrance Sunday is an annual service and parade held to remember all those from the city who have lost their lives during conflict, whilst representing their country.\nThe event attracts approximately 500 serving military, reservists, cadets and veterans who take part in the parade. Approximately 4000 local residents attend.\nThe multi-faith service is led my representatives of local faith groups as well as veterans, cadets and other speakers. A wreath laying ceremony takes place at the WWI and WWII memorials following the service.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 07:00 on the day of the event.\nEvent Day: 10:30-12:00.\nPost-Event de-rig: From 12:30 on the event day. Site to be clear by the end of the event day.\nWe are looking for the following offer (subject to change):\n• 2x stand mics for those leading the Service\n• Amplification of the choir (x3 stand mics to amplify approximately 30 people)\n• Sound around the entire Portsmouth Guildhall Square site\n• Provision of technical support - 1x technical support to cover electrical standby, sound support and to advise Portsmouth City Council.\nPlease note that electrical power will be provided on site.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.",
"awardCriteria": {
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"items": [
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}
],
"additionalClassifications": [
{
"id": "71356000",
"scheme": "CPV",
"description": "Technical services"
}
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}
],
"title": "Event Technical Services",
"status": "complete",
"coveredBy": [
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"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
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"description": "The Events Team, Culture and Leisure directorate on behalf of Portsmouth City Council ('the Council') has awarded a contract to a suitably qualified supplier to provide the supply of equipment and services at the below events:\n• Armed Forces Day\n• International Kite Festival\n• Fireworks Display\n• Remembrance Sunday Service and Parade\nThis contract is applicable to the above events under the management of the Portsmouth City Council's Events and Lord Mayor's Team. These are regular events held in Portsmouth with attendee numbers ranging from 30 up to 50,000.\nThe estimated annual value of the contract is £50,000 based upon current specification, event frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of events from the contract. The council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 50% of the per annum contract value. The upper value of the contract is £75,000 per annum.\nThe initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.\nThis Contract is for the Council's Events and Lord Mayor's Team to use the services of the supplier. The Council cannot guarantee the value or volume it may place with the supplier under this contract.",
"classification": {
"id": "79952000",
"scheme": "CPV",
"description": "Event services"
},
"procurementMethod": "open",
"mainProcurementCategory": "services",
"procurementMethodDetails": "Open procedure"
},
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{
"id": "GB-FTS-54773",
"name": "Portsmouth City Council",
"roles": [
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],
"address": {
"region": "UKJ31",
"locality": "PORTSMOUTH",
"postalCode": "PO12AL",
"countryName": "United Kingdom",
"streetAddress": "Civic Offices,Guildhall Square"
},
"details": {
"url": "https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunities-with-us/",
"buyerProfile": "https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunities-with-us/",
"classifications": [
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"noIdentifierRationale": "notOnAnyRegister"
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"contactPoint": {
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"email": "procurement@portsmouthcc.gov.uk",
"telephone": "+44 2392688235"
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},
{
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"name": "Lizard Events Limited",
"roles": [
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"address": {
"region": "UKJ31",
"locality": "Portsmouth",
"postalCode": "PO2 9JE",
"countryName": "United Kingdom",
"streetAddress": "198 London road"
},
"details": {
"url": "http://www.lizardsevents.com",
"scale": "sme"
},
"identifier": {
"id": "8859600",
"scheme": "GB-COH",
"legalName": "Lizard Events Limited"
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},
{
"id": "GB-FTS-1579",
"name": "The High Court of Justice",
"roles": [
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],
"address": {
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom",
"streetAddress": "The Strand"
},
"details": {
"url": "https://www.justice.gov.uk/"
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"identifier": {
"legalName": "The High Court of Justice"
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"contactPoint": {
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],
"language": "en",
"contracts": [
{
"id": "013717-2024-1",
"value": {
"amount": 375000,
"currency": "GBP"
},
"status": "active",
"awardID": "013717-2024-1",
"dateSigned": "2024-04-09T00:00:00+01:00"
}
],
"initiationType": "tender"
}Complete JSON history (4 releases)
29 Apr 2024 · 013717-2024 · award, contract
{
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"tag": [
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"description": "The Council is inviting tenders from suitably qualified suppliers to provide the supply of equipment and services at the below events:\nArmed Forces Day\nDate: Either Saturday 8th June or Saturday 15th June 2024 (TBC)\nLocation: Southsea Common, Portsmouth\nTimings: 10:00-16:00 (timings are provisional and may change)\nThis event is part of the National programme of celebration and thanks for our Armed Services. Locally our Armed Forces Day event is a chance for the City of Portsmouth to show our support for the men and women who make up the Armed Forces Community: from currently serving troops and Service families, veterans and cadets. The aim of the event is to bring the local community and visitors to the city together to celebrate Armed Forces Day and also to inspire members of the public of all ages to engage with Armed Forces related organisations.\nWe will have entertainment, activities, parades and a vehicle display available throughout the day alongside family activities, trade stands and children's rides. We welcome everyone to come and be part of our Armed Forces Day. Expected numbers are likely to be 6,000+ for the day.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 10:00 on the Friday prior to the event. Also from 07:00 until 09:30 on the event day.\nEvent Day: From 10:00-16:00 (subject to confirmation).\nPost-Event de-rig: From 16:30 on the event day. Also from 07:00 on the Sunday following the event. Site to be clear by 12:00 on the Sunday following the event.\nWe are looking for the following offer (subject to change):\n• Stage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n• Sound around 2x large arenas with mics (Arena 1 - 100m x 50m, Arena 2 - 50m x 30m)\n• Provision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n• Provision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n• Installation of power for use by 4x traders. Requires provision of cabling/ramp to existing power source.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nInternational Kite Festival\nDate: Saturday 27th - Sunday 28th July 2024\nLocation: Southsea Common, Portsmouth\nTimings: 10:00-17:00\nThe Portsmouth International Kite Festival, now in its 32nd year, is a very popular event and is not only part of the professional kite fliers calendar but is a major fixture on the seafront, attracting approximately 10,000 people per day (b.ased on previous years' attendance).\nThere are 3 arenas: main arena hosting professional kite flying displays, large static displays and small displays. There is also a kite making workshop and a kids' flying arena directly in front of this.\nThroughout the weekend there is a mix of trade stands, children's rides, catering concessions and arts & crafts stalls.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 10:00 on the Friday prior to the event. Also from 07:00 until 09:30 on the event day.\nEvent Days: From 10:00-17:00 each day.\nPost-Event de-rig: From 17:30 on the event day. Also from 07:00 on the Monday following the event. Site to be clear by 12:00 on the Monday following the event.\nWe are looking for the following offer (subject to change):\n• Stage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n• Sound around 1x large arena with mics (Arena size: 120m x 110m)\n• Provision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n• Provision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n• Provision of additional cabin or equivalent to house technician overseeing the arena.\n• Installation of power for use by 4x traders. Requires provision of cabling/ramp to existing power source.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nFireworks Display\nDate: Tuesday 5th November 2024\nLocation: Alexandra Park, Hilsea and Southsea Common, Southsea (to be confirmed)\nTimings: 17:00-19:30\nThe popular annual firework display brings the local community together, along with visitors from outside the city. The event features food and drink stalls and stage entertainment culminating in a 20-minute fireworks display.\nCurrently the event is planned to be split between 2 sites located at either end of the city. The two events will run simultaneously.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 09:00 on the day preceding the event. Also from 07:00 on the event day.\nEvent Day: From 17:00-19:30.\nPost-Event de-rig: From 20:00 on the event day. Also from 07:00 on the day following the event. Sites to be clear by 12:00 on the day following the event.\nWe are looking for the following offer (subject to change):\nTech to be replicated on each site.\n• Stage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n• Sound around the safety line fence. Approx 350m of fence line.\n• Provision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n• Provision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n• Provision of 12x tower lights\n• Provision of system to incorporate MP3 music to accompany the fireworks display. The fence line and stage sound systems can be used for this purpose, does not require a third system.\n• Provision of generator. Due to the wide site layout and location of power hubs, an additional generator is needed to ensure power can be provided across the site.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nRemembrance Sunday Service and Parade\nDate: Sunday 10th November (Subject to confirmation from the Royal British Legion)\nLocation: Guildhall Square\nTimings: 10:30-12:00\nRemembrance Sunday is an annual service and parade held to remember all those from the city who have lost their lives during conflict, whilst representing their country.\nThe event attracts approximately 500 serving military, reservists, cadets and veterans who take part in the parade. Approximately 4000 local residents attend.\nThe multi-faith service is led my representatives of local faith groups as well as veterans, cadets and other speakers. A wreath laying ceremony takes place at the WWI and WWII memorials following the service.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 07:00 on the day of the event.\nEvent Day: 10:30-12:00.\nPost-Event de-rig: From 12:30 on the event day. Site to be clear by the end of the event day.\nWe are looking for the following offer (subject to change):\n• 2x stand mics for those leading the Service\n• Amplification of the choir (x3 stand mics to amplify approximately 30 people)\n• Sound around the entire Portsmouth Guildhall Square site\n• Provision of technical support - 1x technical support to cover electrical standby, sound support and to advise Portsmouth City Council.\nPlease note that electrical power will be provided on site.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.",
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"name": "Lizard Events Limited",
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"address": {
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"locality": "Portsmouth",
"postalCode": "PO2 9JE",
"countryName": "United Kingdom",
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},
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"scale": "sme"
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"identifier": {
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"scheme": "GB-COH",
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{
"id": "GB-FTS-1579",
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"roles": [
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"awardID": "013717-2024-1",
"dateSigned": "2024-04-09T00:00:00+01:00"
}
],
"initiationType": "tender"
}4 Mar 2024 · 006763-2024 · tenderUpdate
{
"id": "006763-2024",
"tag": [
"tenderUpdate"
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"date": "2024-03-04T09:16:17Z",
"ocid": "ocds-h6vhtk-043908",
"buyer": {
"id": "GB-FTS-54773",
"name": "Portsmouth City Council"
},
"tender": {
"id": "ocds-h6vhtk-043908",
"title": "Event Technical Services",
"amendments": [
{
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"unstructuredChanges": [
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"section": "II.1.4"
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}14 Feb 2024 · 004893-2024 · tenderUpdate
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"description": "The Events Team, Culture and Leisure directorate on behalf of Portsmouth City Council ('the Council') is inviting tenders from suitably qualified suppliers to provide the supply of equipment and services at the below events:\n•\tArmed Forces Day\n•\tInternational Kite Festival\n•\tFireworks Display\n•\tRemembrance Sunday Service and Parade\nThis contract is applicable to the above events under the management of the Portsmouth City Council's Events and Lord Mayor's Team. These are regular events held in Portsmouth with attendee numbers ranging from 30 up to 50,000. \nThe estimated annual value of the contract is £50,000 based upon current specification, event frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of events from the contract. The council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 50% of the per annum contract value. The upper value of the contract is £75,000 per annum. \nThe initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.\nThis Contract is for the Council's Events and Lord Mayor's Team to use the services of the supplier. The Council cannot guarantee the value or volume it may place with the supplier under this contract.\nThe procurement timetable is set out below. \nPIN issued - Friday 24th November 2023\nProcurement documents available on In-tend - Friday 9th February 2024\nDeadline for requests for clarification\t - Wednesday 21st February 2024 at 23:59\nTender return deadline - Friday 8th March 2024 at 12:00\nEvaluation of tenders completed - Wednesday 20th March 2024\nAward decision notified to bidders - Wednesday 27th March 2024\nStandstill period starts - Thursday 28th March 2024\nStandstill period ends - Monday 8th April 2024\nContract award - Tuesday 9th April 2024\nContract Commencement - 31st May 2024\nThe Council will administrate the procurement process using its e-sourcing system In-tend.\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home",
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"description": "The Council is inviting tenders from suitably qualified suppliers to provide the supply of equipment and services at the below events:\nArmed Forces Day\nDate: Either Saturday 8th June or Saturday 15th June 2024 (TBC)\nLocation: Southsea Common, Portsmouth \nTimings: 10:00-16:00 (timings are provisional and may change)\nThis event is part of the National programme of celebration and thanks for our Armed Services. Locally our Armed Forces Day event is a chance for the City of Portsmouth to show our support for the men and women who make up the Armed Forces Community: from currently serving troops and Service families, veterans and cadets. The aim of the event is to bring the local community and visitors to the city together to celebrate Armed Forces Day and also to inspire members of the public of all ages to engage with Armed Forces related organisations. \nWe will have entertainment, activities, parades and a vehicle display available throughout the day alongside family activities, trade stands and children's rides. We welcome everyone to come and be part of our Armed Forces Day. Expected numbers are likely to be 6,000+ for the day. \nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 10:00 on the Friday prior to the event. Also from 07:00 until 09:30 on the event day.\nEvent Day: From 10:00-16:00 (subject to confirmation).\nPost-Event de-rig: From 16:30 on the event day. Also from 07:00 on the Sunday following the event. Site to be clear by 12:00 on the Sunday following the event.\nWe are looking for the following offer (subject to change): \n•\tStage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n•\tSound around 2x large arenas with mics (Arena 1 - 100m x 50m, Arena 2 - 50m x 30m)\n•\tProvision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n•\tProvision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n•\tInstallation of power for use by 4x traders. Requires provision of cabling/ramp to existing power source.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nInternational Kite Festival\nDate: Saturday 27th - Sunday 28th July 2024 \nLocation: Southsea Common, Portsmouth \nTimings: 10:00-17:00 \nThe Portsmouth International Kite Festival, now in its 32nd year, is a very popular event and is not only part of the professional kite fliers calendar but is a major fixture on the seafront, attracting approximately 10,000 people per day (b.ased on previous years' attendance). \nThere are 3 arenas: main arena hosting professional kite flying displays, large static displays and small displays. There is also a kite making workshop and a kids' flying arena directly in front of this.\nThroughout the weekend there is a mix of trade stands, children's rides, catering concessions and arts & crafts stalls. \nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 10:00 on the Friday prior to the event. Also from 07:00 until 09:30 on the event day.\nEvent Days: From 10:00-17:00 each day.\nPost-Event de-rig: From 17:30 on the event day. Also from 07:00 on the Monday following the event. Site to be clear by 12:00 on the Monday following the event.\nWe are looking for the following offer (subject to change): \n•\tStage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n•\tSound around 1x large arena with mics (Arena size: 120m x 110m)\n•\tProvision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n•\tProvision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n•\tProvision of additional cabin or equivalent to house technician overseeing the arena.\n•\tInstallation of power for use by 4x traders. Requires provision of cabling/ramp to existing power source.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nFireworks Display\nDate: Tuesday 5th November 2024\nLocation: Alexandra Park, Hilsea and Southsea Common, Southsea (to be confirmed)\nTimings: 17:00-19:30\nThe popular annual firework display brings the local community together, along with visitors from outside the city. The event features food and drink stalls and stage entertainment culminating in a 20-minute fireworks display.\nCurrently the event is planned to be split between 2 sites located at either end of the city. The two events will run simultaneously.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 09:00 on the day preceding the event. Also from 07:00 on the event day.\nEvent Day: From 17:00-19:30.\nPost-Event de-rig: From 20:00 on the event day. Also from 07:00 on the day following the event. Sites to be clear by 12:00 on the day following the event.\nWe are looking for the following offer (subject to change): \nTech to be replicated on each site.\n•\tStage sound with mics and band amplification (Stage approx. 5m x 5m). Front of house engineer and stage sound monitor engineer and crew.\n•\tSound around the safety line fence. Approx 350m of fence line.\n•\tProvision of technical support - 1x technical support to cover electrical standby, arena support and to advise Portsmouth City Council.\n•\tProvision of 2x cabins to accommodate Event Control (2x people) and Security Control point (2x people).\n•\tProvision of 12x tower lights\n•\tProvision of system to incorporate MP3 music to accompany the fireworks display. The fence line and stage sound systems can be used for this purpose, does not require a third system.\n•\tProvision of generator. Due to the wide site layout and location of power hubs, an additional generator is needed to ensure power can be provided across the site. \nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.\nRemembrance Sunday Service and Parade\nDate: Sunday 10th November (Subject to confirmation from the Royal British Legion)\nLocation: Guildhall Square\nTimings: 10:30-12:00\nRemembrance Sunday is an annual service and parade held to remember all those from the city who have lost their lives during conflict, whilst representing their country.\nThe event attracts approximately 500 serving military, reservists, cadets and veterans who take part in the parade. Approximately 4000 local residents attend.\nThe multi-faith service is led my representatives of local faith groups as well as veterans, cadets and other speakers. A wreath laying ceremony takes place at the WWI and WWII memorials following the service.\nOperational Hours:\nPre-Event Set Up: Access to the site will be permitted from 07:00 on the day of the event. \nEvent Day: 10:30-12:00.\nPost-Event de-rig: From 12:30 on the event day. Site to be clear by the end of the event day.\nWe are looking for the following offer (subject to change): \n•\t2x stand mics for those leading the Service\n•\tAmplification of the choir (x3 stand mics to amplify approximately 30 people)\n•\tSound around the entire Portsmouth Guildhall Square site\n•\tProvision of technical support - 1x technical support to cover electrical standby, sound support and to advise Portsmouth City Council.\nPlease note that electrical power will be provided on site.\nSituations may arise that could impact on the running of the events, such as weather etc. In these cases, it will be the Council's decision and responsibility to notify suppliers as soon as possible of any alternative arrangements / cancellations.",
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