Official UK procurement notice
Event Services including Equipment and Event Stewarding
Authority: South Tyneside Council (Local council)
What is being bought11 lots · detail below
Published requirement descriptionSupply of event services including equipment and event stewarding
CPV: Cabins · Chemical toilets · Event services · Modular and portable buildings · Radio, television, communication, telecommunication and related equipment · Road barriers · Safety barriers · Security services
How this framework works
From the published notice- Bids received
- 3 bids received · 8 suppliers appointed
Lots and requirements (11)Procurement structure
11 lots · no lot values published · evaluation weights differ by lotLot #1BarriersCancelled
South Tyneside Council Events Team require various types of barriers for use at outdoor events. Items will be principally hired for use at South Tyneside Festival events including the South Tyneside Festival Parade (usually the first Saturday in July) and Bents Park Concert programme which takes place on consecutive Sundays during July and early August. In addition, there may be ad hoc requirements throughout the yea
Lot #2StagesCancelled
South Tyneside Council require the provision of temporary demountable structures, including stages, for the delivery of the annual event programme. The requirements will vary depending on the event
Lot #3Big ScreensCancelled
South Tyneside Council require the provision of temporary demountable structures, including large outdoor screen, for the delivery of the annual event programme. The requirements will vary depending on the event.
Lot #4ToiletsCancelled
Provision of chemical toilets for hire at mass events
Provide standard chemical WC's complete with:
- Fresh water sink
- Soap and dispenser
- Toilet tissue and dispenser
- Hand towels and dispenser
- Dimensions (approx.) Depth: 1219 mm, Width: 1118 mm, Height: 2286 mm
- Weekly cleaning and replenishing
Provide standard disabled chemical WC's complete with:
- Fresh water sink
- Soap and dispenser
- Toilet tissue and dispenser
- Hand towels and dispenser
- Dimensions (approx.) Depth: 157 cm, Width: 157 cm, Height: 231cm
- Weekly cleaning and replenishing
4 Bay urinal pods:
- Minimum capacity of 400 litres (approx. 1500 pees)
- Min Height of unit: 1600mm
- Free standing and self-contained
- Weekly cleaning /servicing
Lot #5Office and Storage UnitsCancelled
South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events.
General Specification
Provide 20' steel clad anti vandal storage
Provide 10' steel clad anti vandal office
Provide 20' steel clad anti vandal office
Provide 32' steel clad anti vandal unit with two offices, split with central
Corridor
Lot #6PACancelled
Provision of high-quality PA systems for use at outdoor events. The requirements will vary depending on the event and could be stand alone or built into a stage rigging system.
Lot #7LightingCancelled
The provision of temporary lighting for use outdoor. To include stage and stand-alone effects. The requirements will vary depending on the event.
Lot #8Marquees, Tables and ChairsCancelled
The provision of temporary demountable structures, including marquees, tables and chairs for the delivery of the annual event programme. The requirements will vary depending on the event.
Events:
Parade Day, Bents Park
- 66m x 15m three-sided marquee
- 12m x 15m of the above structure to be fully lined, floored and carpeted for VIP hospitality complete with wooden/glass double doors.
Second Site
- 30m x 20m three-sided marquee
- 30m x 40m three-sided marquee
Lot #9RadiosCancelled
South Tyneside Council require the dry hire of a suitable radio system for a variety of events.
General Specification
Approx. 50 radios complete with charging units and earpieces/microphone for weekend hire
Approx. 15 noise cancelling headsets
All to be fit for purpose for outdoor events with a heavy footfall and in turn excessive noise. These include but are not limited to firework displays (November), concerts and parades (July / August)
Lot #10Event StewardingCancelled
South Tyneside Council deliver a wide programme of event activity throughout the year which requires stewarding support. The contractor appointed to deliver this support must be a Security Industry Authority (SIA) approved contractor. The roles along with the minimum level of qualifications required are:
- Event Steward - NVQ or City and Guilds Level 2 Spectator Safety or equivalent plus proof of completion of ACT Awareness eLearning
- Pit Stewards - As above plus Level 2 Award Front of Stage Pit Barrier Operations (RQF)/ HABC L2 Front of Stage Pit Barrier Control plus proof of completion of ACT Awareness eLearning
- Door Supervisors/ Bag Search Stewards - SIA Level 2 Door Supervisor plus proof of completion of ACT Awareness eLearning
- Steward Supervisor - NVQ or City & Guilds Level 3 or 4 Spectator Safety plus proof of completion of ACT Awareness eLearning
Lot #11PA, Lighting and AV Provision for indoor eventsCancelled
South Tyneside Council require the provision of high-quality systems for use at indoor events such as the Staff Awards, Mayors Civic Ball and Civic Carol Concert The requirements may vary depending on the event and artist requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Barriers | 20% | 80% | |
| 10 · Event Stewarding | 35% | 65% | |
| 11 · PA, Lighting and AV Provision for indoor events | 35% | 65% | |
| 2 · Stages | 35% | 65% | |
| 3 · Big Screens | 30% | 70% | |
| 4 · Toilets | 25% | 75% | |
| 5 · Office and Storage Units | 30% | 70% | |
| 6 · PA | 40% | 60% | |
| 7 · Lighting | 30% | 70% | |
| 8 · Marquees, Tables and Chairs | 40% | 60% | |
| 9 · Radios | 20% | 80% |
- Price carries 60–80 points depending on the lot. Read the split per lot below.
- “Event Services including Equipment and Event Stewarding” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Sept 2021, 11:46 BST
- Last source update
- 4 Jan 2022, 16:28 GMT
- Award evaluation window
- 21 Sept 2021 – …
- Authority reference
2021/S 000-020115- FTS notice number
2022/S 000-000109- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d602Find a Tender
- Review procedure
Any review proceedings should be promptly brought to the attention of the South Tyneside Council Head of Legal Services at Town Hall & Civic Offices, Westoe Road, South Shields NE33 2RL and will be dealt within accordance with the requirements of the Public Contracts Regulations 2015 ("PCR 2015"). Any
review proceedings must be brought within the timescales specified by the applicable law, including, without
limitation,PCR 2015. In accordance with PCR 2015, the Council will incorporate a minimum 10 calendar day
standstill period from the date information on the award of the contract is communicated to tenderers.
How it was run
Official notice- Appointment period ends
- 21 Sept 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Sept 2021, 12:01 BST
Timeline
21 Sept 2021 → 4 Jan 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Sept 2021, 12:00 BST
- Bids opened21 Sept 2021, 12:01 BST
- Notice published4 Jan 2022, 16:28 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete4 Jan 2022, 16:28 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | — | 23 Sept 2021 |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 000109-2022-1
- Signed
- 15 Dec 2021
- Value
- £25,684
- Status
- active
Contract 000109-2022-10
- Signed
- 15 Dec 2021
- Value
- £83,368
- Status
- active
Contract 000109-2022-11
- Signed
- 15 Dec 2021
- Value
- £26,800
- Status
- active
Contract 000109-2022-2
- Signed
- 15 Dec 2021
- Value
- £96,600
- Status
- active
Contract 000109-2022-3
- Signed
- 15 Dec 2021
- Value
- £83,800
- Status
- active
Contract 000109-2022-6
- Signed
- 15 Dec 2021
- Value
- £133,400
- Status
- active
Contract 000109-2022-7
- Signed
- 15 Dec 2021
- Value
- £29,600
- Status
- active
Contract 000109-2022-9
- Signed
- 15 Dec 2021
- Value
- £9,100
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Court of JusticeReview body
Framework contractors & participating bidders
8 commercial parties on the notice- ADI UK LtdFramework contractor
- Arena event Services GroupFramework contractor
- Direct Communications Radio Services (DCRS)Framework contractor
- Hi-Lights Theatre ServiceFramework contractor
- Hi-Lights Theatre ServicesFramework contractor
- Lightmedia Displays LtdFramework contractor
- Phoenix Eye LimitedFramework contractor
- Sunbelt Rentals LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.