Official UK procurement notice
Event Management Framework · UK public procurement notice
Authority: Highlands and Islands Enterprise·Consortium: 5 public authorities
What is being bought
Published requirement descriptionHIE has awarded a multi-supplier Framework for Events Management to provide support for planning, managing and successfully running a wide range of digital, physical and hybrid events, or supporting internal event managers. This may include implementation of conferences, exhibitions, dinners and launch events. Most events will be in Scotland, but on occasion may be elsewhere in the UK or abroad.
- Recurrence: HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.
CPV: Event services · Marketing management consultancy services
How this framework works
From the published notice- Places
- up to 3 suppliers · 5 bids received (1.7 per place) · 5 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1The contract will be awarded under a Framework Agreement to approximately 3 suppliers…Awarded
The contract will be awarded under a Framework Agreement to approximately 3 suppliers and under this agreement, no minimum workload is guaranteed. Services will be agreed on an “as required” basis only.
It will also be available for call-off by any other Contracting Authority wholly or partly under the control of, or funded by HIE, at any point during the term of this Framework (subject to case-by-case approval by HIE). Other organisations entitled to benefit from the framework will enter into a direct framework agreement with the successful suppliers on the same terms and conditions as those applying between HIE and the suppliers.
The 4-year budget currently available to deliver this service is between GBP 450,000 and GBP 500,000 (excluding VAT). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Account Manager: 10%
- Delivery Team: 15%
- Quality Management: 10%
- Delivery of a mock event: 10%
- Risk Analysis: 5%
- Community Benefits: 5%
- Fair Work First: 5%
- price: 40%
Published award criteria (8)
- Account Manager: 10%
- Delivery Team: 15%
- Quality Management: 10%
- Delivery of a mock event: 10%
- Risk Analysis: 5%
- Community Benefits: 5%
- Fair Work First: 5%
- Price: 40%
- Condition of participationno text publishedMinimum: The bidder confirms they already have or can commit to obtain prior to the commencement of the contract, the following levels of insurance: Professional risk indemnity – minimum GBP 1 million in aggregate. Employers (compulsory) liability — minimum GBP 5 million for each and ever…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Event Management Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any
extension period.
- First published
- 12 Oct 2022, 09:14 BST
- Last source update
- 23 Jan 2023, 13:34 GMT
- Award evaluation window
- 15 Nov 2022 – …
- Authority reference
FTS020- FTS notice number
2023/S 000-002008- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0374e9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: The tender process for the Award of this Framework is now complete. (SC Ref:715893)
How it was run
Official notice- Appointment period ends
- 15 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 15 Nov 2022, 12:00 GMT
Timeline
15 Nov 2022 → 23 Jan 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown15 Nov 2022, 12:00 GMT
- Bids opened15 Nov 2022, 12:00 GMT
- Notice published23 Jan 2023, 13:34 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Jan 2023, 13:34 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 002008-2023-FTS020-1
- Signed
- 20 Dec 2022
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- Cairngorm Mountain (Scotland) LtdContracting authority
- Inverness Campus Owners AssociationContracting authority
- Orkney Research and Innovation Campus LLPContracting authority
- Wave Energy Scotland LimitedContracting authority
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Bright Green Events LimitedFramework contractor
- Cameron Presentations LimitedFramework contractor
- Dynam LimitedFramework contractor
- Lux Events LtdFramework contractor
- Speakeasy Productions LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.