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Official procurement procedure
Event Management Company for West Midlands Tourism Awards Delivery Services Contract
Event services
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: WEST MIDLANDS GROWTH COMPANY LIMITED: "Event Management Company for West Midlands Tourism Awards Delivery Services Contract". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | WEST MIDLANDS GROWTH COMPANY LIMITED | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: WEST MIDLANDS GROWTH COMPANY LIMITED
Market Analytics
Derived from OCDS awards & bid statistics
Published history for WEST MIDLANDS GROWTH COMPANY LIMITED. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
1.3Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 17 active published awards; 15 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityWEST MIDLANDS GROWTH COMPANY LIMITED | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published15 Feb 2022, 15:54 GMT | Last source update15 Feb 2022, 15:54 GMT | Recurring procurementNot published |
ClassificationEvent services | ||
Delivery area | ||
OCIDocds-h6vhtk-031771 | ||
What is being bought
WMGC intends to award an Event Management company (EMC) with a contract for event management - to deliver a successful West Midlands Awards for Excellence events in 2022 and 2023 (West Midlands Tourism Awards). The winning EMC will be responsible for the successful delivery of a live Awards for Excellence event in a West Midlands venue for circa. 300 people, in 2022 and 2023.
What changed
From the official release history
- Status changed to complete
15 Feb 2022, 15:54 GMT - Official notice release published
15 Feb 2022, 15:54 GMT - Buyer information updated
15 Feb 2022, 15:54 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcancelledPublished valueNot publishedThe BATP will use the Games to promote the tourism offer of Birmingham, the West Midlands and the wider UK to generate economic growth. Focusing primarily on key Commonwealth markets and the UK, the Games presents a unique opportunity to attract additional domestic and overseas visitors, increasing their spend when they arrive here. As part of this programme, we want to celebrate the tourism businesses who boost the West Midlands' reputation as a world-class destination for national and international visitors. The West Midlands Tourism Awards will align with the annual awards cycle set out by VisitEngland through the national framework, the "Awards for Excellence", which begins with a series of local /regional competitions and feeds up to the national VisitEngland Awards for Excellence. England's tourism awards champion the very best of the country's tourism industry, celebrating quality, innovation and best practice, and this event will provide the region with: • PR hooks for regional, national and international press activity. • An independent audit of the region's best tourism and hospitality businesses. • A celebration of industry best practice, sustainability and innovation. • An opportunity to push the gold and silver award winners through to the National Awards for Excellence competition. This tender is for an event management company who will need to plan, manage and deliver a memorable, high-quality awards event in the best of the region's venues to cater for around 300 guests and award winners. Additional information: Any uplift to the proposed contract will be inline with PCR 2015 Regulation 72 modification of contracts during their term irregardless of value. For the activation of this clause to be applied the event leading to scope increase must be unforeseen.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
15 Feb 2022, 15:54 GMT - Award active
Not published · Not published - Contract active
Signed 24 Jan 2022, 00:00 GMT · £99,870
Commercial outcome and competition
Awards Reach Publishing Services Limited Not published · Not published · active |
Contracts Event Management Company for West Midlands Tourism Awards Delivery Services Contract £99,870 · signed 24 Jan 2022, 00:00 GMT · active |
Bid statistics bids: 1 (lot 1) electronicBids: 1 (lot 1) smeBids: 1 (lot 1) |
Buyer and organisations in this procedure
WEST MIDLANDS GROWTH COMPANY LIMITED
Contracting authority GB-FTS-36530Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThe proposed procurement route for this tender is via the Negotiated Procedure without Prior Notice Publication PCR (2015) Regulation 32 (2b) due to reasons for absence of competition / unfit competition after initial procurement run as open procedure PCR (2015) regulation 27.
The negotiated procedure without prior publication for procurement of an event management company for the tourism awards in this case is being used in putting in place a services contract in line with (Article 32 (2) Dir 2014/24) based on the following situation where no (suitable) tenders or no (suitable) requests to participate have been submitted in response to an open procedure.
A contract notice calling for competitive tenders was issued by WMGC Ltd on 03/09/2021 inviting tenderers to submit proposals based on the Tender Ref 2021-WMGC-0063 which utilised an Open Procedure as part of call for competition and had a deadline for tender submissions on 23/09/2021.
In line with permissions given in Public Contracts Regulation (2015) Reg.40 WMGC Ltd undertook preliminary market consultations to build a view as part of supply market feedback as to reasons why the tender had not yielded sufficient interest from the market to determine next steps finding an optimum route to utilise in procuring the service.
The market consultations feedback review from EOIs post tendering cycle confirmed that the contract value was not sufficient for the level of outputs required.
An extension to this open tender was granted, with a significantly increased contract value to satisfy previous concerns from suppliers and a reduced weighting against price within the evaluation criteria to further ease concerns in this area. The ITT was revised and reissued on 15/10/2021 with a tender return date of 01/11/2021. There were 19 EOI's, 6 of whom flagged that they intended to submit a tender return, with 1 tender return being submitted by Marquee Chamelon.
Using the evaluation method statements and scoring matrix, the tender evaluation panel scored independently and then consensually agreed that Marquee Chamelon had scored 33/90 for quality award criteria, and 10/10 on price (due to absence of competition), resulting in a total mark of 43/100. The tender return did not give any reassurance to the evaluation panel that the supplier could deliver this contract to a high enough standard, and therefore has been deemed inadmissible (on the basis that the ITT documents stated: failure to score a minimum of two (2) in any one category may result in no further evaluation of the ITT response).
In light of the foregoing reasons, it is necessary for the reason of extreme urgency to have a contract in place by seeking an alternative procedure permissible in PCR (2015) regulations for example by pursuing a Negotiated Contract reg.32 without Prior Publication due to absence of competition.
The Choice of procedure is justified due to no bids or no suitable bids received or no requests to participate were received across two open procedures.
WMGC Limited will now enter into direct negotiation with Reach Plc who are capable of meeting the requirements of this contract (without substantially making any major changes to the contract).
In using the Negotiated procedure WMGC Ltd will not publish a contract Notice, but will publish a voluntary ex-ante transparency notice (VEAT). |