Official UK procurement notice
EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS
Authority: Department for Culture, Media and Sport (Central government)
What is being bought
Published requirement descriptionThis is a notice regarding the award of a contract to an Event Management Company (EMC) for the planning and, if activated, delivery of Major Royal Ceremonial Events in London. The contract has been awarded for an initial two-year term, with the option to extend by up to one year.<br/><br/>The appointed EMC will be required to:<br/>- prepare and maintain an Event Management Plan for the delivery of Events,<br/>- hold a supply chain at sufficient readiness for no-notice Event delivery,<br/>- deliver the Event(s) if required/ Activated.<br/><br/>Services will include detailed planning, design, testing & exercising, and management services including financial control, and appointment, engagement and management of subcontractors.<br/>This contract includes working in close and regular partnership with a number of stakeholders including Government and Public Bodies and the Royal Household to ensure delivery is professional and meets the expectations of stakeholders. Should it occur, the largest Event activates at no notice, over a c2 week timeframe, encompassing a large geographic footprint across multiple specific locations in London, attracts hundreds of thousands of (unticketed) spectators and hundreds of millions via media broadcast. The scale, scope and complexity cannot be underestimated and sensitivity towards the significance of the Event is paramount. Events will be broadcast live worldwide and attract a large media presence. Delivering the requirements of the media, in terms of stands, access controls and media villages form important elements of the required service.
CPV: Event services · Project and design preparation, estimation of costs
The lotProcurement structure
single lot · value publishedLot #1PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS…AwardedRenewalPublished value£105,000,000
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015. Additional information: PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 60
- Social Value: 10
- Price: 30
- Suitability
Unconditional acceptance of Authority's Non-Disclosure Agreement to obtain the Invitation to Tender Documentation. <br/><br/>Adherence to Light touch regulations - LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Apr 2024, 17:28 BST
- Last source update
- 8 Jan 2025, 11:49 GMT
- Award evaluation window
- 5 Jul 2024 – …
- Authority reference
103978- FTS notice number
2025/S 000-000471- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045645Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Additional CPV Codes<br/><br/>71242000 - Project and design preparation, estimation of costs.<br/>72224000 - Project management consultancy services.<br/>79421000 - Project-management services other than for construction work.<br/>79421100 - Project-supervision services other than for construction work.<br/>24955000 - Chemical toilets.<br/>35821000 - Flags.<br/>35821100 - Flagpole.<br/>79710000 - Security services.<br/>48952000 - Public address systems.<br/>32000000 - Radio, television, communication, telecommunication and related equipment.<br/>32344210 - Radio equipment.<br/>32344280 - Portable radios.<br/>34928200 - Fences.
How it was run
Official notice- Submission deadline
- 15 Jul 2024, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 5 Jul 2024, 14:00 BST
Timeline
9 May 2024 → 8 Jan 2025 · 5 dates- Next notice expected9 May 2024, 00:00 BST
- Bids opened5 Jul 2024, 14:00 BST
- Submission deadline15 Jul 2024, 10:00 BST
- Bids must remain valid until4 Nov 2024, 23:59 GMT
- Notice published8 Jan 2025, 11:49 GMT
Notice history
6 events · 4 releases on Find a Tender · since 5 Jun 2024- Published value published: £105,000,0005 Jun 2024, 17:09 BST
- Status changed to active5 Jun 2024, 17:09 BST
- Procurement method changed5 Jun 2024, 17:09 BST
- Deadline published: 5 Jul 2024, 12:00 BST5 Jun 2024, 17:09 BST
- Deadline moved to 15 Jul 2024, 10:00 BST27 Jun 2024, 16:50 BST+10 days · was 5 Jul 2024, 12:00 BST
- Status changed to complete8 Jan 2025, 11:49 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 5 Jul 2024 | 15 Jul 2024 | +10 d |
| — | Bid openingIV.2.7.1 | 5 Jul 2024 | 15 Jul 2024 | +10 d |
| — | DeadlineIV.2.2 | 5 Jul 2024 | 15 Jul 2024 | +10 d |
| — | Bid openingIV.2.7.1 | 5 Jul 2024 | 15 Jul 2024 | +10 d |
2 amendments published without a description.
Routine re-releases (4)
- 2024-04: 1 release · 30 Apr 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Identity Holdings LtdSME | £32,995,824 † | — | Awarded |
Contracts
Contract 000471-2025-1 · Identity Holdings LtdSME
- Signed
- 6 Dec 2024
- Value
- £32,995,824
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesMediation body
Bidders & participating suppliers
1 commercial party on the notice- Identity Holdings LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria