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Published 18 Jul 2025, 08:35 BST

Official UK procurement notice

EU_418 Cleaning Services Greece

Official notice

Authority: British Council (Local council)·Consortium: 2 public authorities

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery listed: EL
Published estimate£30,000≈ £10k / year · £37,200 inc. VAT
Submissions closed 23 Sept 2025awarded 26 Jan 2026
Awarded to Magic Fresh Facility LTD
Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

The British Council in Greece is looking for sourcing a cleaning services company to support our premises in Athens with professional cleaning services.

CPV: Office cleaning services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£30,000
Contract period: 1 Nov 2025 – 31 Oct 2028 (3 yrs) · up to 31 Oct 2030 with extensionsValue: £30,000 exc. VAT · £37,200 inc. VAT
Delivery listed: ELEligibility: SME eligibleVCSE eligible
Extensions: one plus one yearly extensions
90919200 Office cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality and Methodology 70 percent, Commercial 30 percent

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Jul 2025, 08:35 BST
Last source update
27 Feb 2026, 12:59 GMT
Authority reference
EU_418 Cleaning services for Greece
FTS notice number
2025/S 000-041149
Latest notice
Contract details notice (UK7)
Classification (CPV)
Office cleaning services
Delivery area in notice
EL
Official registry OCID
ocds-h6vhtk-0561c9 Find a Tender

How it was run

Official notice
Run through: TCS TAP eSourcing
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
23 Sept 2025, 08:00 BST
Clarification deadline
9 Sept 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

tap.tcsapps.com/tap2/ ↗

Timeline

18 Jul 2025 → 27 Feb 2026 · 5 dates
  1. Tender notice published
    18 Jul 2025, 08:35 BST
  2. Clarification questions by
    9 Sept 2025, 23:59 BST
  3. Submission deadline394 days ago
    23 Sept 2025, 08:00 BST
  4. Contract starts355 days ago
    1 Nov 2025
  5. Latest notice published237 days ago
    27 Feb 2026, 12:59 GMT

Notice history

6 events · 3 releases on Find a Tender · since 18 Jul 2025
  1. Tender notice published
    18 Jul 2025, 08:35 BST
    UK4
  2. Tender notice published
    15 Sept 2025, 15:46 BST
    UK4
  3. Deadline moved to 23 Sept 2025, 08:00 BST
    15 Sept 2025, 15:46 BST
    +3 days · was 20 Sept 2025, 00:59 BST
  4. Contract details notice published
    27 Feb 2026, 12:59 GMT
    UK7
  5. Status changed to complete
    27 Feb 2026, 12:59 GMT
  6. Buyer details updated
    27 Feb 2026, 12:59 GMT
Published amendments (1)

Description formatting corrected and time corrected for submission deadline.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £158,1251 contract exc. VAT
Contracts signed 1latest 26 Jan 2026
Awarded toValueDateStatus
Magic Fresh Facility LTDSME£158,125 †—Awarded

Contracts

  • Contract 1 · Magic Fresh Facility LTDSME

    Signed
    26 Jan 2026
    Value
    £158,125
    Period
    26 Jan 2026 – 1 Jan 2029 · up to 1 Jan 2031 with extensions
    Status
    active
    Extensions
    2 possible annual extensions
    2 agreed KPIs: Customer satisfaction · Response time
    • Customer satisfaction
    • Response time

Contracting authority & participating public bodies

2 public bodies on the notice

BRITISH COUNCIL(THE)

Contracting authorityPublic authority - sub-central government GB-COH: RC000060 · GB-PPON: PHTN-1551-GCQH 1 Redman Place, Stratford,, London, London, E20 1JQContact email

Consortium members and other public bodies

  • British CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PHTN-1551-GCQH London, LondonContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender