Official UK procurement notice
Estate Services · UK public procurement notice
Authority: ASTER PROPERTY LIMITED·Consortium: 2 public authorities
What is being bought6 lots · detail below
Published requirement descriptionThe Contracting Authority manages the estate services on behalf of the Aster Group to 1,059 general needs, leasehold, shared ownership, sheltered and supported housing schemes predominately in the South West of England with a growing portfolio.
CPV: Grounds maintenance services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£50,580,000 together) · same evaluation weights on every lotLot #1HAMPSHIREAwarded South EastPublished value£3,335,000
The Contracting Authority manages the estate services on behalf of the Aster Group to general needs, leasehold, shared ownership,sheltered and supported housing schemes.
Lot #2WILTSHIREAwarded South WestPublished value£3,330,000
The Contracting Authority manages the estate services on behalf of the Aster Group to general needs, leasehold, shared ownership,sheltered and supported housing schemes.
Lot #3SOMERSETAwarded South WestPublished value£1,670,000
The Contracting Authority manages the estate services on behalf of the Aster Group to general needs, leasehold, shared ownership, sheltered and supported housing schemes.
Lot #4DORSETAwarded South WestPublished value£41,700,000
The Contracting Authority manages the estate services on behalf of the Aster Group to general needs, leasehold, shared ownership,sheltered and supported housing schemes.
Lot #5DEVONAwarded South WestPublished value£335,000
The Contracting Authority manages the estate services on behalf of the Aster Group to general needs, leasehold, shared ownership,sheltered and supported housing schemes.
Lot #6CORNWALLAwarded South WestPublished value£210,000
The Contracting Authority manages the estate services on behalf of the Aster Group to general needs, leasehold, shared ownership, sheltered and supported housing schemes.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- price: 4000
- Method Statement, Social Value, Sustainability, IT Assessment, Interview: 5000
Published award criteria (2)
- Method Statement, Social Value, Sustainability, IT Assessment, Interview: 5000
- Price: 4000
- Price carries 4000 of 9000 points: a 10% discount moves about 400 points. Quality carries 5000 of 9000: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Jan 2021, 14:21 GMT
- Last source update
- 29 Sept 2021, 10:44 BST
- Award evaluation window
- 15 Feb 2021 – …
- FTS notice number
2021/S 000-024172- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028940Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Bidders are advised that the Contracting Authority has adopted the principles of Social Value and require the economic operators to abide by these principles in the provision of employment and training opportunities to new entrant trainees and others,
Key performance indicators will be incorporated into the Contracts.
- Review procedure
The Contracting Authority will incorporate a minimum 19 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators. The standstill period provides time for unuccesful Economic Operators to challenge the award decision before the Contarct is entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have ben harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.
Publisher note: All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd's eProcurement portal (the 'Portal') for downloading/submission of tender documentation and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: ASTERGM1 Economic operators may seek clarification where they consider any part of the procurement documentation or any other aspect of this procurement is unclear. All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 08.02.2021. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised nd issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all Economic Operators through the portal secure email messaging system. When uploading Tender Documentation , Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as thee may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed tender submissions is 15.02.2021 at 15.00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submissions and supporting documents will be visible to the Contracting Authority and their advisers Rand Associates Consultancy Services Ltd only after the closing deadline. Should Economic Operators have any queries , or experience difficulties with the registration or download/upload system , they should contact the eTenders@Randhelpdesk by calling +44 (0) 173225077 (ask for Chris Atkin or Jonathan Case) or email [email protected]. The Contracting Authority reserves the right not to award any contracts pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for only part of the Works at is sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer s a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract shall be incurred entirely at that applicant's /tenderer's risk. The subject matter of the Contract has been scoped to take into account the priorities of the Contracting Authority relating to economic, social and environmental well being. These are described in the Procurement Documentation. The Contracting Authority reserves the right to procure similar or identical works outside of the Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.
How it was run
Official notice- Submission deadline
- 15 Feb 2021, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Bids opened
- 15 Feb 2021, 16:00 GMT
Timeline
15 Feb 2021 → 29 Sept 2021 · 3 dates- Submission deadline15 Feb 2021, 15:00 GMT
- Bids opened15 Feb 2021, 16:00 GMT
- Notice published29 Sept 2021, 10:44 BST
Notice history
2 events · 2 releases on Find a Tender · since 29 Sept 2021- Status changed to complete29 Sept 2021, 10:44 BST
- Buyer details updated29 Sept 2021, 10:44 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · HAMPSHIRE1 award | |||
| Ground Control Limited | £3,093,093 † | — | Awarded |
| Lot 2 · WILTSHIRE1 award | |||
| Glendale Grounds Management Ltd | £2,105,013 † | — | Awarded |
| Lot 3 · SOMERSET1 award | |||
| Glendale Grounds Management Ltd | £1,269,405 † | — | Awarded |
| Lot 4 · DORSET1 award | |||
| Glendale Grounds Management Ltd | £2,987,585 † | — | Awarded |
| Lot 5 · DEVON1 award | |||
| Glendale Grounds Management Ltd | £303,430 † | — | Awarded |
| Lot 6 · CORNWALL1 award | |||
| Glendale Grounds Management Ltd | £199,744 † | — | Awarded |
Contracts
Contract 024172-2021-1 · Ground Control Limited
- Signed
- 25 Aug 2021
- Value
- £3,093,093
- Status
- active
Contract 024172-2021-2 · Glendale Grounds Management Ltd
- Signed
- 25 Aug 2021
- Value
- £2,105,013
- Status
- active
Contract 024172-2021-3 · Glendale Grounds Management Ltd
- Signed
- 25 Aug 2021
- Value
- £1,269,405
- Status
- active
Contract 024172-2021-4 · Glendale Grounds Management Ltd
- Signed
- 25 Aug 2021
- Value
- £2,987,585
- Status
- active
Contract 024172-2021-5 · Glendale Grounds Management Ltd
- Signed
- 25 Aug 2021
- Value
- £303,430
- Status
- active
Contract 024172-2021-6 · Glendale Grounds Management Ltd
- Signed
- 25 Aug 2021
- Value
- £199,744
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · HAMPSHIRE | 6bids | — | — | — |
| 2 · WILTSHIRE | 6bids | — | — | — |
| 3 · SOMERSET | 5bids | — | — | — |
| 4 · DORSET | 5bids | — | — | — |
| 5 · DEVON | 3bids | — | — | — |
| 6 · CORNWALL | 3bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- ASTER PROPERTY LTDContracting authorityBody governed by public lawHousing and community amenities
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesMediation bodyReview body
Bidders & participating suppliers
2 commercial parties on the notice- Glendale Grounds Management LtdAwarded supplier
- Ground Control LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria