Find a TenderClosed
Published 31 Jan 2023, 16:18 GMT

Official UK procurement notice

Estate Management Services · UK public procurement notice

Official notice

Authority: NORTHUMBRIAN WATER LIMITED

Framework agreement3 lotsServicesNegotiated procedure with prior call for competition
Framework ceiling (notional)£3,500,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 17 Feb 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

The contracting entity wishes to establish a framework agreement for the provision of Estate Management Services. The work required under the framework will be split into three Lots:

Lot 1a - Specialist Planning Services for Northumbrian Water Operating Area

Lot 1b - Estate Management Support Services for Northumbrian Water Operating Area

Lot 2 - Estate Management Services for Essex and Suffolk Water Operating Area (including property strategy

advice, property services to support the CAPEX/OPEX programme and planning services)

CPV: Architectural, engineering and planning services · Real estate services · Technical planning services · Urban planning services

Lots and requirements (3)Procurement structure

3 lots · all with a published value
Lot #1Estate Management Services for Essex and Suffolk Water Operating AreaRenewal East of EnglandPublished value£2,000,000

NWG are looking for expressions of interest for a supplier of Estate Management Services for their Essex and Suffolk Operating Area in the South East of England.

Note: NWG do not have an in-house team to deliver estate management in their Essex and Suffolk Operating Area so this lot is looking for full management of estate services.

The services required under this lot include but are not limited to:

Property Management - disposals and acquisitions, residential disposals, strategic property advice and management in both rural and urban areas, commercial work LL&T development and valuations.

Capex and Operational works program - advice on route or site selection, referencing prior to a pipeline or other works, provision of schedules of condition (if necessary), negotiations with owners and occupiers before, during and after any works, the acquisition of land or interests in land, negotiation of compensation claims, the servicing of statutory notices for pipelines and other works and work associated with a CPO. Also, to provide advice on land and property issues.

Planning Services - planning applications, planning appeals, development plans, site appraisals, planning objections, community consultation. Environmental impact assessment preparation, advice and process management. Project and programme management and general planning advice.

The estimated annual value of this Lot is £400k per annum. Additional information: It is the intention to appoint one supplier to this Lot.

No work is guaranteed under this framework. All figures provided above are based on the initial 3 years and are estimates and should not be relied upon.

Delivery: East of England · Essex and Suffolk Water Operating Area
Extensions: The period of any Framework resulting from this procurement will be 3 years from the start date. The length of the Framework Agreement may be extended by negotiation with the supplier(s) for a further period of 2 years. Any number of extensions are available but will not exceed the total extension period of 2 years. · The period of any Framework resulting from this procurement will be 3 years from the start date. The length of the Framework Agreement may be extended by negotiation with the supplier(s) for a further period of 2 years. Any number of extensions are available but will not exceed the total extension period of 2 years.Variant bids: allowed
Lot #2Specialist Planning Services for Northumbrian Water Operating AreaRenewal North EastPublished value£1,250,000

NWG are looking for expressions of interest for a supplier of specialist planning services for their Northumbrian Water Operating Area in the North East of England.

Note: NWG have a small in-house team delivering estate management services in their Northumbrian Water

Operating area so this lot is looking for specialist planning consultancy.

The services required under this lot include but are not limited to:

Planning Applications, Planning Appeals, Development Plans, Site Appraisals, Planning Objections, Community

Consultation support, Renewable Energy and Sustainability planning advice, Environmental Impact Assessment

  • provision of advice on strategic approach, Project and Programme Management planning advice, support for

an asset based investment programme and general planning advice.

The estimated annual value of this Lot is £250k per annum. Additional information: It is the intention to appoint one supplier to this Lot.

No work is guaranteed under this framework. All figures provided above are based on the initial 3 years and are estimates and should not be relied upon.

Delivery: North East · Northumbrian Water Operating Area
Extensions: The period of any Framework resulting from this procurement will be 3 years from the start date. The length of the Framework Agreement may be extended by negotiation with the supplier(s) for a further period of 2 years. Any number of extensions are available but will not exceed the total extension period of 2 years. · The period of any Framework resulting from this procurement will be 3 years from the start date. The length of the Framework Agreement may be extended by negotiation with the supplier(s) for a further period of 2 years. Any number of extensions are available but will not exceed the total extension period of 2 years.Variant bids: allowed
Lot #3Estate Management Support Services for Northumbrian Water Operating AreaRenewal North EastPublished value£250,000

NWG are looking for expressions of interest for a supplier of Estate Management Support services for their Northumbrian Water Operating Area in the North East of England.

Note: NWG have a small in-house team delivering estate management services in their Northumbrian Water

Operating area so this lot is looking for ad-hoc support of the estate management services when required.

The ad-hoc services that may be required under this lot include but are not limited to:

Negotiating new leases where Northumbrian Water is either the landlord or the tenant, Preparing schedules of condition, Rent reviews, Lease renewals, Serving and negotiating schedules of dilapidations, Periodic inspections of the estate, Undertake valuations including those in accordance with the RICS Valuation - Professional Standards (the 'Red Book') and for tax purposes, Undertake freehold and leasehold acquisitions, Provide professional advice and reports as required.

The estimated annual value of this Lot is £50k per annum. Additional information: It is the intention to appoint one supplier to this Lot.

No work is guaranteed under this framework. All figures provided above are based on the initial 3 years and are estimates and should not be relied upon.

Delivery: North East · Northumbrian Water Operating Area
Extensions: The period of any Framework resulting from this procurement will be 3 years from the start date. The length of the Framework Agreement may be extended by negotiation with the supplier(s) for a further period of 2 years. Any number of extensions are available but will not exceed the total extension period of 2 years. · The period of any Framework resulting from this procurement will be 3 years from the start date. The length of the Framework Agreement may be extended by negotiation with the supplier(s) for a further period of 2 years. Any number of extensions are available but will not exceed the total extension period of 2 years.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Prerequisites are detailed in the Pre Qualification document within Ariba once you have access.

Legal form for consortia
Joint and several liability agreement under English Law with designated lead entity.
What this means for your bid
  • “Estate Management Services” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
31 Jan 2023, 16:18 GMT
Last source update
31 Jan 2023, 16:18 GMT
Authority reference
NW2601
FTS notice number
2023/S 000-002979
Classification (CPV)
Architectural, engineering and planning servicesReal estate servicesTechnical planning servicesUrban planning services
Delivery area
North East (UKC)East of England (UKH)
Official registry OCID
ocds-h6vhtk-03a196 Find a Tender
Contract terms summary

This will be advised if invited to tender

Contract terms
Performance terms

If applicable these will be advised in the tender documents.

Publisher note: Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called "Ariba". Expressions of interest must be sent to the e-mail address [email protected] before the deadline date of 17th February 2023. Once expression of interest has been received containing the details below, applicants will be given access to the Ariba portal within 48 hours from request (where possible). This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed Pre-Qualification Questionnaire (PQQ) is the 24th February 2023 at Midday. When sending expression of interest, applicants must provide the following information: 1) Full company name, 2) Main contact details of the person who will be given access to the Ariba portal - Name, job title, email address and telephone number.

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredLanguage: EN
Access & registration note: Free buyer-specific invitations
Appointment period ends
17 Feb 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Deposits and guarantees
Parent Company Guarantees and Performance Bonds may be requested as part of the award.
Detailed submission instructions & authority contactsFrom official release

Timeline

31 Jan 2023 → 13 Mar 2023 · 3 dates
  1. Notice published
    31 Jan 2023, 16:18 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    17 Feb 2023, 14:00 GMT
  3. Invitations to tender expected
    13 Mar 2023

Contracting authority & participating public bodies

NORTHUMBRIAN WATER GROUP LIMITED

Contracting authorityWater GB-COH: 02366703 Via : Group Financial Controller Northumbria House,Abbey Road, Pity Me, DURHAM, North East, DH15FJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • TBCReview body TBC

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria