Find a TenderClosed
Published 26 Apr 2024, 15:21 BST

Official UK procurement notice

Establishment of a Dynamic Purchasing System for the Provision of Home to School Transport Services (Round 1)

Official notice

Authority: Blaenau Gwent County Borough Council (Local council)

Dynamic market4 lotsServicesRestricted procedure
Dynamic market estimate£16,500,000total for 4 lots · market-wide estimate, not attributable revenue
Submissions closed 3 Jun 2024
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

BGCBC is seeking to establish a Dynamic Purchasing System (DPS)for the provision of a high quality and cost effective Home to School Transport Service. The requirements will cover bus, taxi, minibus and wheelchair accessible vehicles. The DPS will be structured into the following 4 lots:

Lot 1: 4-8 seat vehicles

Lot 2: 9-16 seat vehicles

Lot 3: 17+ seat vehicles

Lot 4: Wheelchair accessible vehicles

The DPS will commence on 1st September 2024 and will run for an initial period of 5 years with an option to be extended for a further period of up to 24 months (reviewable on an annual basis and subject to performance).

  • Recurrence: 7 years (84 months)

CPV: Buses and coaches · Hire of buses and coaches with driver · Hire of passenger transport vehicles with driver · Minibuses · Non-scheduled passenger transport · Road transport services · Special-purpose road passenger-transport services · Taxi services · Transport services (excl. Waste transport)

How this dynamic market works

From the published notice
Type
Dynamic market

Lots and requirements (4)Procurement structure

4 lots · all with a published value

Every one of these 4 lots carries the same published figure, £16,500,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #14 - 8 Seat VehiclesRenewalceiling above

The procurement will comprise of individual scheduled routes appropriate to vehicles with a capacity of between 4 and 8 seats.

Delivery: Wales
Extensions: An option to extend for a further period of up to 24 months, reviewable on an annual basis.Second stage: 1–60 candidates invited to tenderVariant bids: not allowed
Lot #29 - 16 Seat VehicleRenewalceiling above

The procurement will comprise of individual scheduled routes appropriate to vehicles with a capacity of between 9 and 16 seats.

Delivery: Wales
Extensions: An option to extend for a further period of up to 24 months, reviewable on an annual basis.Second stage: 1–60 candidates invited to tenderVariant bids: not allowed
Lot #317+ Seat VehiclesRenewalceiling above

The procurement will comprise of individual scheduled routes appropriate to vehicles with a capacity of 17+ seats.

Delivery: Wales
Extensions: An option to extend for a further period of up to 24 months, reviewable on an annual basis.Second stage: 1–60 candidates invited to tenderVariant bids: not allowed
Lot #4Wheelchair Accessible VehiclesRenewalceiling above

The procurement will comprise of individual scheduled routes appropriate to Wheelchair Accessible Vehicles.

Delivery: Wales
Extensions: An option to extend for a further period of up to 24 months, reviewable on an annual basis.Second stage: 1–60 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Establishment of a Dynamic Purchasing System for the Provision of Home…” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 7 years (84 months)
First published
26 Apr 2024, 15:21 BST
Last source update
26 Apr 2024, 15:21 BST
Authority reference
BG/ENV/HTST-2024
FTS notice number
2024/S 000-013637
Classification (CPV)
Buses and coachesHire of buses and coaches with driverHire of passenger transport vehicles with driverMinibusesNon-scheduled passenger transportRoad transport servicesSpecial-purpose road passenger-transport servicesTaxi servicesTransport services (excl. Waste transport)
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-045588 Find a Tender
Contract terms
Electronic trading
electronic ordering

Publisher note: Blaenau Gwent County Borough Council is administering this procurement opportunity electronically via the Etenderwales portal. All documentation has been uploaded to enable direct access following registration. NB: You must download all documentation directly from the portal, tender documents will not be communicated by any other means. E-Tender access information: — Go to https://etenderwales.bravosolution.co.uk — The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. — Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. — The User who performs the Registration becomes the Super User for the Organisation. — On registering on the Platform the Super User will select a Username and will receive a password. — The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page. — In order to log-in to the Platform please enter your Username and Password. — Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’. — Registration should only be performed once for each Organisation. — If you think that someone in your Organisation may have already registered on this Platform then you must not register again. — Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. — Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). — Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. — The Help desk is available Monday-Friday: 8:00-18:00. Telephone: +44 8003684852 e-mail: [email protected] — Tender applications must be uploaded to the BravoSolution portal by 12noon Monday 3rd June. How to find the ITT: — Once logged in you must click on ‘ITT's Open to all Suppliers'. — The etender references for this contract are: Project_54716 and ITT_108442. — Click on the title to access summary details of the contract. If you are still interested in submitting a tender click the ‘Express an Interest button'. This will move the ITT from the ‘Open to all Suppliers' area to the ‘My ITT's' on the home page. — You will then see the full details of the ITT in the qualification, technical and commercial envelopes along with any relevant documents in the ‘Attachments' area. — Should you have any questions on the ITT, please use the ‘Messages' area to contact the buyer directly — Do not contact the named person at the top of this notice. — This contract notice covers round 1 of the DPS which comprises of the establishment of the DPS System and includes the first tranche of contracts for scheduled routes commencing September 2024. — A second contract notice will be advertised after round 1 closes and will remain active for the full term of the DPS to enable further expressions and applications. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140427 (WA Ref:140427)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Admission period ends
3 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Apr 2024 → 14 Jun 2024 · 3 dates
  1. Notice published
    26 Apr 2024, 15:21 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    3 Jun 2024, 12:00 BST
  3. Invitations to tender expected
    14 Jun 2024, 00:00 BST

Contracting authority & participating public bodies

Blaenau Gwent County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services General Offices, Steelworks Road, Ebbw Vale, Wales, NP23 6AContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria