Official UK procurement notice
ESOS Provision of Gas Renewal Services on behalf of Lighthouse Schools Partnership
Authority: Lighthouse Schools Partnership (Central government)·On behalf of: PHP Law LLP
What is being bought
Published requirement descriptionThis tender opportunity has been issued by ESOS Energy Ltd, on behalf of Lighthouse Schools Partnership. The proposed contract will be for the provision of Gas Supply Renewal Services to the Trust for a 24-month contract. ESOS Energy will provide contract management support and act as the first point of contact for the retailer throughout the contract period. The winning Supplier must be willing to work collaboratively with ESOS Energy. Their responsibilities include: a. Validating monthly gas invoices prior to payment and raising any discrepancies directly with the Supplier. b. Managing meter requests, site visit requests, meter faults, new connections, disconnections and site alterations on behalf of the Trust. c. Liaising with school sites where required to arrange meter reads, access for engineers or attendance for metering works. d. Supporting the Trust in resolving billing issues and identifying opportunities to improve accuracy, efficiency and consumption visibility. ESOS Energy currently supports the Trust in managing gas and electricity across all schools, saving significant administrative time and securing substantial refunds where incorrect billing has occurred.
- The authority expects to re-tender this requirement around 1 Mar 2028, 23:59 GMT.
- No preliminary market engagement: The Trust did not carry out preliminary market engagement (PME) prior to Tender publication to prepare for this Procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.
CPV: Natural gas
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£700,000
- Economic & financial standing
a. Employer’s (Compulsory) Liability Insurance* = £5m b. Public Liability Insurance = £10m
- Technical & professional ability
- Please provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from either the public or private sectors (which may include samples of grant-funded work). - Where this procurement is for goods or services, the examples must be from the past three years. - The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Billing, Data & Account Management: 5%
- Service Levels & Support: 5%
- Switching, Onboarding & Delivery: 5%
- Commercial Transparency/Pricing Assurance: 5%
- Lowest Annual Price for the Overall Total of the Supply Point Contracts for 24 months: 55%
- Total Number of Individual Supply Points with the Lowest Standing Charges for 24 months: 10%
- Total Number of Individual Supply Points with the Lowest Contract Value for 24 months: 10%
- Proposed pricing structure includes any take or pay obligation.: 5%
Published award criteria (8)
- Billing, Data & Account Management
- Service Levels & Support
- Switching, Onboarding & Delivery
- Commercial Transparency/Pricing Assurance
- Lowest Annual Price for the Overall Total of the Supply Point Contracts for 24 months
- Total Number of Individual Supply Points with the Lowest Standing Charges for 24 months
- Total Number of Individual Supply Points with the Lowest Contract Value for 24 months
- Proposed pricing structure includes any take or pay obligation.
- Economic & financial standing
a. Employer’s (Compulsory) Liability Insurance* = £5m b. Public Liability Insurance = £10m
- Technical & professional ability
- Please provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from either the public or private sectors (which may include samples of grant-funded work). - Where this procurement is for goods or services, the examples must be from the past three years. - The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided.
- Price carries 85 of 100 points: a 10% discount moves about 8.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Mar 2028
- First published
- 22 Jul 2026, 19:43 BST
- Last source update
- 11 Sept 2026, 08:05 BST
- Award evaluation window
- Submission end – 2 Sept 2026
- Authority reference
ESOS01.08- FTS notice number
2026/S 000-069383- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d14eFind a Tender- Contract terms summary
The Supplier shall provide a named billing and query contact (or dedicated account manager function) for the Trust for the duration of the contract. The Supplier shall provide the Trust and ESOS Energy with access to billing, consumption and account information for all sites included within the contract. Invoices shall be issued electronically in PDF format. Tenderers must confirm whether they can provide: a. Consolidated billing across the Trust portfolio b. Site-level billing c. Both consolidated and site-level billing 18. As a minimum, invoices must identify: a. The relevant site b. Account number c. Meter point reference number (MPRN) d. Billing period e. Meter readings f. Consumption g. Applicable rates and charges h. VAT i. Total amount payable j. Payment due date 19. Where an online billing portal is available, access shall be provided to both the Trust and ESOS Energy. The portal should support: a. Invoice downloads b. Consumption reporting c. Meter read history d. Billing query tracking e. Visibility across the Trust’s sites 20. The Supplier shall provide consumption and billing reports at least monthly, unless otherwise agreed with the Trust and ESOS Energy. Reports should show: a. Site-level consumption b. Cost c. Meter read status d. Exceptions e. Outstanding billing queries 21. Estimated reads must be clearly identified on invoices and reports. The Supplier shall work with the Trust and ESOS Energy to resolve estimated reads and issue corrected invoices or credit notes where required. 22. On request, and at the end of the contract, the Supplier shall provide historic billing and consumption data for the Trust’s sites in a usable electronic format to support contract management, audit, re-procurement and transition to any replacement supplier.
- Risks
Failure to complete renewals before contract expiry - Delays in procurement, quotation management or contract execution could result in sites moving out of contract, increasing costs and creating operational disruption. Incorrect meter or site data - Inaccurate supply point information could lead to incorrect contract transfers, billing disputes, rejected registrations or delays to service commencement. Billing inaccuracies - Incorrect rates, meter readings or contract dates may result in overcharging, undercharging and significant administrative effort to resolve. Accuracy of billing is identified as a key performance area. Poor mobilisation and onboarding - Failure to effectively transfer sites to the new supplier could create gaps in service, delayed account setup and increased management burden for the Trust. Insufficient account management and communication - Lack of regular reporting, slow responses to queries, or ineffective escalation arrangements may prevent issues being identified and resolved promptly. Metering and siteworks delays - Delays in meter installations, upgrades, fault resolution or site alterations could impact billing, consumption monitoring and operational efficiency. Supplier non-compliance - Failure to maintain the required gas supply licence or comply with regulatory obligations could affect service delivery and create legal and operational risks for the Trust. Weak governance and reporting - Inadequate performance monitoring, exception reporting or audit trails may reduce visibility of emerging issues and hinder contract management. Cost volatility and commercial transparency - Unclear pricing assumptions, hidden charges or poorly managed contractual terms could result in higher-than-expected costs during the contract period. Dependency on key personnel - Over-reliance on a small number of supplier staff may affect service continuity if personnel leave or become unavailable.
How it was run
Official notice- Submission deadline
- 21 Aug 2026, 12:00 BST
- Clarification deadline
- 10 Aug 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 Jul 2026 → 1 Oct 2026 · 8 dates- Tender notice published94 days ago22 Jul 2026, 19:43 BST
- Clarification questions by75 days ago10 Aug 2026, 12:00 BST
- Submission deadline64 days ago21 Aug 2026, 12:00 BST
- Assessment summaries sent62 days ago24 Aug 2026
- Award decision expected by52 days ago2 Sept 2026, 23:59 BST
- Standstill ends50 days ago4 Sept 2026, 23:59 BST
- Latest notice published43 days ago11 Sept 2026, 08:05 BST
- Contract starts24 days ago1 Oct 2026
Notice history
5 events · 3 releases on Find a Tender · since 22 Jul 2026- Tender notice published22 Jul 2026, 19:43 BSTUK4
- Contract award notice published25 Aug 2026, 13:53 BSTUK6
- Status changed to complete25 Aug 2026, 13:53 BST
- Contract signature expected8 Sept 2026, 23:59 BSTscheduled
- Contract details notice published11 Sept 2026, 08:05 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Crown Gas and Power 2 Limited1 Oct 2026 – 31 Aug 2028Options: New schools may join the Trust during the contract period. | £700,000 | 24 Aug 2026 | Awarded |
Contracts
ESOS Provision of Gas Renewal Services on behalf of Lighthouse Schools Partnership · Crown Gas and Power 2 Limited
- Signed
- 7 Sept 2026
- Value
- £700,000
- Period
- 1 Oct 2026 – 31 Aug 2028
- Status
- active
- Options
- New schools may join the Trust during the contract period.
No agreed KPIs: An SLA was required to be provided as part of the tender submission which included: Billing Accuracy Targets Complaint Handling Process Response Times for Queries
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 0 | 1 | — |
Who bid
- wonCrown Gas and Power 2 Limited · North West England
- did not winBrook Green Supply Limited · Greater London
- did not winShell Energy UK Ltd · Greater London
- did not winSEFE ENERGY LIMITEDVCSE · North West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PHP Law LLPProcess contact pointProcuring entityTender process suppor
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- Brook Green Supply LimitedBidder / tenderer
- Crown Gas and Power 2 LimitedAwarded supplier
- SEFE ENERGY LIMITEDBidder / tenderer
- Shell Energy UK LtdBidder / tenderer
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender