Find a TenderAwarded
Published 15 Jun 2023, 11:30 BST

Official UK procurement notice

ESCC - SS - Holiday & Weekend Short Break Activities

Official notice

Authority: East Sussex County Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Published estimate£600,000≈ £300k / year
Submissions closed 18 Jul 2023awarded 23 Aug 2023
Awarded to Aspens Charities Limited
Contract term 2 yrsends 31 Oct 2025 · starts 1 Nov 2023

What is being bought

Published requirement description

East Sussex are awarding a provider for the provision of East Sussex wide Holiday and Short

Break Activities.

Short breaks are leisure activities that support children and young people with Special

Educational Needs and Disabilities (SEND). They give children and young people the

opportunity to have fun, learn new skills and socialise while parents or carers take a break

from caring.

Short breaks can include provision for at least 2 hours up to overnight activities for the

children and young people. These short breaks can take place in the child’s home, an

approved carer’s home or in a residential/community setting. Short Breaks can include

holiday activities, after school clubs, holiday play schemes, engagement activities and youth

clubs or activities for all the family.

Short breaks can be in specialist and universal settings and can be planned and regular as

well as being available at short notice.

Contract term includes initial 2 years with up to 24 months extension.

CPV: Health and social work services

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 yrsPublished value£600,000
Contract period: 1 Nov 2023 – 31 Oct 2025 (2 yrs)
Delivery: South East
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published award criteria (2)
  • Quality: 90
  • Price: 10
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Jun 2023, 11:30 BST
Last source update
9 Oct 2023, 14:15 BST
Award evaluation window
18 Jul 2023 – …
Authority reference
DN1519
FTS notice number
2023/S 000-029704
Classification (CPV)
Health and social work services
Delivery area
South East (UKJ22)
Official registry OCID
ocds-h6vhtk-03d67e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
18 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Jul 2023 → 1 Nov 2023 · 4 dates
  1. Submission deadline
    18 Jul 2023, 12:00 BST
  2. Bids opened
    18 Jul 2023, 12:00 BST
  3. Notice published
    9 Oct 2023, 14:15 BST
  4. Contract starts
    1 Nov 2023

Notice history

2 events · 2 releases on Find a Tender · since 9 Oct 2023
  1. Status changed to complete
    9 Oct 2023, 14:15 BST
  2. Buyer details updated
    9 Oct 2023, 14:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £600,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 23 Aug 2023
Awarded toValueDateStatus
Aspens Charities Limited£600,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad0——

Contracting authority & participating public bodies

2 public bodies on the notice

East Sussex County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall St Annes Crescent, Lewes, South East, BN7 1UEContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria