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Published 22 Apr 2021, 22:55 BST

Official UK procurement notice

Erasmus+ and ESC Residual Services and Temporary Worker Visa Sponsorship Services (Tier 5)

Official notice

Authority: Department for Education (Central government)

2 lotsServicesOpen procedureMax 2 lots per supplier
Sectors: Administration, defence and social security services (75) Delivery: UK
Awarded value£16,189,3652 contracts · exc. VAT
Submissions closed 25 Aug 2021awarded 19 Jan 2022
Awarded to The British Council, Ecorys UK Limited2 awards
Contract term Varies by lotfirst lot 3 yrs 5 mo from 1 Nov 2021 · see each lot

What is being bought2 lots · detail below

Published requirement description

Contract award for Lot 1 - Erasmus+ and European Solidarity Corps (ESC) Residual Activity Services.

Contract award for Lot 2 - Temporary Worker Visa Sponsorship Services (Tier 5).

CPV: Administration services · Administrative educational services · Government services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£20,700,000 together) · win at most 2 of them
Lot #1Erasmus+ and European Solidarity Corps (ESC) Residual Activity ServicesAwarded 3 yrs 5 moPublished value£12,000,000

Services under Lot 1 include but are not limited to:

  • Checks of grant beneficiaries, including compliance checks and assessments
  • Monitoring and support to beneficiaries
  • Interim and Final project report assessments and payments
  • Recovery of EU funds from beneficiaries and managing waivers
  • Financial management of relevant EU funds and payment requests
  • National Agency reporting for European Commission (e.g. Yearly Reports, Audit

requirements) Additional information: II.2.5) Award criteria: Price is not the only award criterion and all criteria are stated only in the procurement documents

Contract period: 1 Nov 2021 – 31 Mar 2025 (3 yrs 5 mo)
Delivery: UK
Extensions: There is a contract optional extension available. The Department may extend the Term of the Contract for up to 12 months.Variant bids: not allowed
75121000 Administrative educational services
Lot #2Temporary Worker Visa Sponsorship Services (Tier 5)Awarded 2 yrs 8 moPublished value£8,700,000

Services under Lot 2 include but are not limited to:

  • Receive applications for Certificates of Sponsorship (CoS) from the sending organisation or

individuals who want to enter the United Kingdom under the provisions of the 2014-2020

Erasmus+ Programme.

  • Process CoS applications, assessing the migrant's documents and details about their

address in the UK and duration of stay.

  • Issuing CoS to successful applicants in a timely fashion, where applicable, processing

payment for CoS.

  • Fulfil necessary monitoring and reporting duties.
  • Comply with Home Office guidelines Additional information: II.2.5) Award criteria: Price is not the only award criterion and all criteria are stated only in the procurement documents
Contract period: 1 Nov 2021 – 30 Jun 2024 (2 yrs 8 mo)
Delivery: UK
Extensions: There is a contract optional extension available. The Department may extend the Term of the Contract for up to 12 months.Variant bids: not allowed
75131000 Government services

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Apr 2021, 22:55 BST
Last source update
1 Feb 2022, 22:45 GMT
Award evaluation window
25 Aug 2021 – …
Authority reference
project_5833
FTS notice number
2022/S 000-002904
Classification (CPV)
Administration servicesAdministrative educational servicesGovernment services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02a95f Find a Tender

Publisher note: The Services subject to this Tender are “Social or Other Specific Services” within Section 7 of the Public Contracts Regulations 2015 (PCR) and are therefore not subject to the full extent of the Regulations. The Authority will be carrying out an Open Procedure, as set out in Regulation 27, for this procurement. Interested suppliers must ensure they are registered on the Jaggaer portal https://education.app.jaggaer.com in order to participate in this procurement.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://education.app.jaggaer.com ↗

Submission deadline
25 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
25 Aug 2021, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

education.app.jaggaer.com ↗

Timeline

21 Jun 2021 → 1 Feb 2022 · 5 dates
  1. Next notice expected
    21 Jun 2021, 00:00 BST
  2. Submission deadline
    25 Aug 2021, 12:00 BST
  3. Bids opened
    25 Aug 2021, 12:01 BST
  4. Contract starts
    1 Nov 2021
  5. Notice published
    1 Feb 2022, 22:45 GMT

Notice history

4 events · 3 releases on Find a Tender · since 20 Jul 2021
  1. Status changed to active
    20 Jul 2021, 22:45 BST
  2. Procurement method changed
    20 Jul 2021, 22:45 BST
  3. Deadline published: 25 Aug 2021, 12:00 BST
    20 Jul 2021, 22:45 BST
  4. Status changed to complete
    1 Feb 2022, 22:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £16,189,3652 contracts exc. VAT
Bids received 2
Contracts signed 2latest 19 Jan 2022
Awarded toValueDateStatus
Lot 1 · Erasmus+ and European Solidarity Corps (ESC) Residual Activity Services1 award
The British CouncilSubcontracting: declared£9,953,486 †—Awarded
Lot 2 · Temporary Worker Visa Sponsorship Services (Tier 5)1 award
Ecorys UK LimitedSubcontracting: declared£6,235,879 †—Awarded

Contracts

  • Temporary Worker Visa Sponsorship Services (Tier 5) · Ecorys UK Limited

    Signed
    19 Jan 2022
    Value
    £6,235,879
    Period
    … – 30 Jun 2024
    Status
    active

  • Erasmus+ and European Solidarity Corps (ESC) Residual Activity Services · The British Council

    Signed
    6 Jan 2022
    Value
    £9,953,486
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Erasmus+ and European Solidarity Corps (ESC) Residual Activity Services1bids———
2 · Temporary Worker Visa Sponsorship Services (Tier 5)1bids———

Contracting authority & participating public bodies

Department for Education

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsEducation Sanctuary Buildings, 20, Great Smith Street, London, UK, SW1P 3BTContact email Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria