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#h6vhtk-06f5f1
Published 9 Sept 2026, 16:00 BST
Official UK Procurement Procedure
EPOS system for Carmarthenshire County Council's leisure service
Local Council
services
SME eligible
VCSE eligible
Below threshold
Below threshold - open competition
Beverage-serving services
Canteen and catering services
Point of sale (POS) software package
+5 more
Published value
£75,000
Submission deadline
30 Sept 2026, 14:00 BST
Clarification Cut-Off
23 Sept 2026, 14:00 BST
Contract duration
3 yrs (with extension options)
Registration note: Free Wales registration; eTenderWales runs on Jaggaer
Instructions: https://etenderwales.ukp.app.jaggaer.com
What is being bought & procurement scope
Procurement Scope & Specification
Executive Summary: Carmarthenshire County Council: "EPOS system for Carmarthenshire County Council's leisure service". Published status: active. Published value: £75,000. 1 published lot. Recorded submission deadline: 30 Sept 2026, 14:00 BST. Published submission portal: etenderwales.ukp.app.jaggaer.com.
Official Requirement Description:
THIS IS A RETENDER TO OCID ocds-h6vhtk-058a17
Carmarthenshire County Council Healthy Communities & Public Protection Service are looking to procure an EPOS system that is multifunctional and can operate across several facilities. The system should be able to manage both catering and retail operations as well as having the capability to offer additional functionality detailed in the specification below, to help facilities manage their daily financial transactions with a key driver being to reduce costs, drive sales and deliver better customer service.
The EPOS system will be installed in cafés and restaurants within leisure-based facilities such as leisure centres, country parks, small hotel, museums, art venues and theatres. The system will be expected to help facilitate the daily operation of such venues to varying degrees, the capability to tailor the system set up based on a venues requirement will be an important factor (i.e. some facilities will only require an EPOS to run F&B and retail sales, where another may need to be able to facilitate F&B, Retail, Ticketing and Membership capability etc.). The ability to manage facility admissions, retail sales, daily stock management and provide comprehensive real time back-office management data are just some of the key functionalities expected of the system.
Lots and requirements (1)
Procurement Structure
- Lot 1 · #1Individual lot title not publishedactiveRenewalPublished value£75,000The source published no individual title or description for this lot.Contract period:14 Oct 2026 — 13 Oct 2029 (3 yrs)Eligibility:SME eligibleVCSE eligibleOptions / extension:Possible extension terms of 12 months followed by another period of 12 monthsPre-Qualification & Selection Criteria (PQQ)
- PQQTo assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_62676 As this is an Open procedure , Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_126327 Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. Suppliers Instructions How to express interest in this Tender: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the "Suppliers register here" link - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure) - Agree to the terms and conditions and click "continue" 2. Express an Interest in the Project - Login to the portal with the username/password - Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant ITT to access the content. - Click the "Express Interest" button at the top of the screen - This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen 3. Responding to the tender - At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining) - You can now use the Messages function on to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - Supplier Support Request: https://jaggaer.my.site.com/suppliersupportrequestaf/s/ - Supplier Registration Video: https://app.screencast.com/2srN0n260W9nX - Phone: 0800 069 8634 Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Qualification snapshot & criteria
Go / No-Go Decision Box
Evaluation weighting
Quality criteria: 40%
Cost criteria: 60%
Incumbent & Market Position
Top Retained Vendor (Authority Spend)Four Communications LimitedHolds 62.1% of historical attributable spend
Entry requirements & qualification
Turnover Benchmark
Insurance Commitments (No Upfront Purchase Needed)
Accreditations & Security Vetting
Contract Duration & Term OptionsExpected duration: 3 yrs (with extension options)
Published track record for Carmarthenshire County Council. These figures describe rolling 24 months, not a forecast of bids or a measure of buyer bias.
Avg price drop
Not availableEarly / insufficient sample
Competition Density
Not availableNo published reports
Supplier Concentration
Published spend
£133,510Historical spend
Methodology & coverage notes (2 active published awards)
Coverage: 2 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers in this Category (CPV 48):
Supplier Name | Historic Awards | Attributable Value | Avg. Price Discount |
|---|---|---|---|
| Four Communications Limited | 1 win | £82,970 | -17% below budget |
| Varitech Systems Ltd | 1 win | £50,540 | No published budget |
Sector Market Benchmark & Opportunity Radar
CPV 48 · UK Sector Analysis
Observed CPV-sector evidence
Suitable for SMEs
Prepared 9 Sept 2026, 17:35 BST
Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
Median Winning Discount
7.58%
Typical Bids Received
2reported bids
Decision Velocity
~63 days
Notice Stability
Stable notice
Top Contenders in this Sector (CPV 48)
Supplier | Awards won | Total awarded value | Avg. winning discount |
|---|---|---|---|
LOCKHEED MARTIN UK LIMITEDCRN: PNLV-4275-TLYW | 127 contracts | Not disclosed | At ceiling / not disclosed |
KONGSBERG NORCONTROL LIMITEDCRN: PPYC-1178-HXWN | 127 contracts | Not disclosed | At ceiling / not disclosed |
SPACEFLUX LTDCRN: PZRP-1811-DLNX | 127 contracts | Not disclosed | At ceiling / not disclosed |
SKYRORA LIMITEDCRN: PZVZ-7296-VJDT | 127 contracts | Not disclosed | At ceiling / not disclosed |
SCAN ASSOCIATES LTDCRN: 10155969 | 124 contracts | Not disclosed | At ceiling / not disclosed |
TTP PLCCRN: PNGY-6876-NPML | 122 contracts | Not disclosed | At ceiling / not disclosed |
Bornea Dynamics LimitedCRN: PBQT-1941-CDMP | 117 contracts | Not disclosed | At ceiling / not disclosed |
SOFTCAT PLCCRN: 02174990 | 114 contracts | £301,357,556 | At ceiling / not disclosed |
AIRBUS DEFENCE AND SPACE LIMITEDCRN: PXTC-3157-GCRP | 111 contracts | Not disclosed | At ceiling / not disclosed |
TELESPAZIO UK LIMITEDCRN: PVQP-7147-CRHL | 93 contracts | Not disclosed | At ceiling / not disclosed |
Comparable Published Opportunities & Re-tender Precedents
Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
Published procedure | Published value | Matching evidence |
|---|---|---|
Residential and Domiciliary Care Management – Rostering and Scheduling SystemCarmarthenshire County Council · 8 Sept 2026, 16:29 BST | £600,000 | same CPV family same authority same region |
Provision of Process Serving Caerphilly County Borough Council · 8 Sept 2026, 14:45 BST | £50,000 | same CPV family similar value band |
Wrexham Library and Information Service Feasibility Study (Proc-26-128)Wrexham County Borough Council · 7 Sept 2026, 09:04 BST | £70,000 | same CPV family similar value band |
Account Payable Audit SolutionEssex County Council · 8 Sept 2026, 10:03 BST | £80,000 | same CPV family similar value band |
Canvassing and Electoral Registration PrintingPembrokeshire County Council · 8 Sept 2026, 10:34 BST | £275,000 | same CPV family same region |
Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria
Procedure terms & legal framework
| Procedure method | Below threshold - open competition | Legal basis | UKPGA · 2023/54 Procurement Act 2023 | Procurement category | services |
|---|---|---|---|---|---|
| Notice status | active | Procurement threshold | Sub-threshold | Regulatory regime | Standard commercial regime |
| Commercial structure | Stand-alone contract (No framework) | Competition type | Competitive procedure | GPA WTO covered | Unspecified in notice |
| Recurring procurement | No (One-off requirement) | First published | 9 Sept 2026, 16:00 BST | Last source update | 9 Sept 2026, 16:00 BST |
| Classification (CPV) | Beverage-serving services, Canteen and catering services, Point of sale (POS) software package, Restaurant and food-serving services, Retail trade services, Sales and purchases recording services, Sales, marketing and business intelligence software package | ||||
| Delivery area | |||||
| Official Registry OCID | ocds-h6vhtk-06f5f1 | ||||
How to participate & submission route
Authorized E-Sourcing Portal
Supplier login required
Online submission allowed
Access & Registration note: Free Wales registration; eTenderWales runs on Jaggaer
| Expression of interest (EOI) | — | Tender submission deadline | 30 Sept 2026, 14:00 BST | Clarification deadline | 23 Sept 2026, 14:00 BST |
|---|---|---|---|---|---|
| Submission channel | Official e-sourcing portal | Electronic submission | Allowed | Accepted languages | English (en) |
| Participation fee | Free of charge (Open access) | ||||
Detailed Submission Instructions & Authority Contacts
Timeline
- Procedure published
9 Sept 2026, 16:00 BST - Clarification deadline
23 Sept 2026, 14:00 BST - Submission deadline
30 Sept 2026, 14:00 BST
Commercial outcome and contract awards
Awards (0)No award published |
Contracts (0)No contract published |
Bid statisticsNo aggregate bid statistics published |
Notice history
From official release and amendment events
- Official notice release published
9 Sept 2026, 16:00 BST
Buyer and organisations in this procedure
Carmarthenshire County Council
Contracting authority
Local Council
Official Documents & Specifications (1)
Official links; attachments are not copied
- 9 Sept 2026, 16:00 BST