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#h6vhtk-06f5f1
Published 9 Sept 2026, 16:00 BST
Official UK Procurement Procedure

EPOS system for Carmarthenshire County Council's leisure service

Local Council
services
SME eligible
VCSE eligible
Below threshold
Below threshold - open competition
Beverage-serving services
Canteen and catering services
Point of sale (POS) software package
+5 more
Published value
£75,000
≈ £24,977 / year
Submission deadline
30 Sept 2026, 14:00 BST
20d 19h left
Clarification Cut-Off
23 Sept 2026, 14:00 BST
Tender enquiry deadline · 1 lot
Contract duration
3 yrs (with extension options)
Starts 14 Oct 2026, 00:00 BST
Electronic Sourcing Gateway:
Login required
Registration note: Free Wales registration; eTenderWales runs on Jaggaer
Instructions: https://etenderwales.ukp.app.jaggaer.com

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Carmarthenshire County Council: "EPOS system for Carmarthenshire County Council's leisure service". Published status: active. Published value: £75,000. 1 published lot. Recorded submission deadline: 30 Sept 2026, 14:00 BST. Published submission portal: etenderwales.ukp.app.jaggaer.com.
Official Requirement Description:
THIS IS A RETENDER TO OCID ocds-h6vhtk-058a17 Carmarthenshire County Council Healthy Communities & Public Protection Service are looking to procure an EPOS system that is multifunctional and can operate across several facilities. The system should be able to manage both catering and retail operations as well as having the capability to offer additional functionality detailed in the specification below, to help facilities manage their daily financial transactions with a key driver being to reduce costs, drive sales and deliver better customer service. The EPOS system will be installed in cafés and restaurants within leisure-based facilities such as leisure centres, country parks, small hotel, museums, art venues and theatres. The system will be expected to help facilitate the daily operation of such venues to varying degrees, the capability to tailor the system set up based on a venues requirement will be an important factor (i.e. some facilities will only require an EPOS to run F&B and retail sales, where another may need to be able to facilitate F&B, Retail, Ticketing and Membership capability etc.). The ability to manage facility admissions, retail sales, daily stock management and provide comprehensive real time back-office management data are just some of the key functionalities expected of the system.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    active
    Renewal
    Published value£75,000
    The source published no individual title or description for this lot.
    Contract period:
    14 Oct 2026 — 13 Oct 2029 (3 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Possible extension terms of 12 months followed by another period of 12 months
    Pre-Qualification & Selection Criteria (PQQ)
    • PQQ
      To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_62676 As this is an Open procedure , Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_126327 Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. Suppliers Instructions How to express interest in this Tender: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the "Suppliers register here" link - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure) - Agree to the terms and conditions and click "continue" 2. Express an Interest in the Project - Login to the portal with the username/password - Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant ITT to access the content. - Click the "Express Interest" button at the top of the screen - This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen 3. Responding to the tender - At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining) - You can now use the Messages function on to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - Supplier Support Request: https://jaggaer.my.site.com/suppliersupportrequestaf/s/ - Supplier Registration Video: https://app.screencast.com/2srN0n260W9nX - Phone: 0800 069 8634 Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
Quality criteria: 40%
Cost criteria: 60%
Incumbent & Market Position
Top Retained Vendor (Authority Spend)Four Communications LimitedHolds 62.1% of historical attributable spend
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~£49,954 annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Contract Duration & Term OptionsExpected duration: 3 yrs (with extension options)
  • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: Carmarthenshire County Council

    Rolling 24 months
    Derived from OCDS data
    Published track record for Carmarthenshire County Council. These figures describe rolling 24 months, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    Not availableEarly / insufficient sample
    Requires 5 comparable published awards
    Competition Density
    Not availableNo published reports
    Single-bidder rate: Not published
    Supplier Concentration
    No estimate
    Four Communications LimitedTop vendor: 62.1% of attributable value
    Published spend
    £133,510Historical spend
    Cumulative GBP spend across 2 retained awards
    Methodology & coverage notes (2 active published awards)
    Coverage: 2 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
    Historical Awarded Suppliers in this Category (CPV 48):
    Supplier Name
    Historic Awards
    Attributable Value
    Avg. Price Discount
    Four Communications Limited1 win£82,970-17% below budget
    Varitech Systems Ltd1 win£50,540No published budget

    Sector Market Benchmark & Opportunity Radar

    CPV 48 · UK Sector Analysis
    Observed CPV-sector evidence
    Suitable for SMEs
    Prepared 9 Sept 2026, 17:35 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    7.58%
    CPV sector evidence · 115 comparable price observations
    Typical Bids Received
    2reported bids
    CPV sector evidence · 2,681 published bid reports
    Decision Velocity
    ~63 days
    CPV sector evidence · median from 117 completed procedures
    Notice Stability
    Stable notice
    Published terms remained unchanged
    Top Contenders in this Sector (CPV 48)
    Active commercial suppliers winning public contracts in this field
    Supplier
    Awards won
    Total awarded value
    Avg. winning discount
    LOCKHEED MARTIN UK LIMITEDCRN: PNLV-4275-TLYW
    127 contractsNot disclosedAt ceiling / not disclosed
    KONGSBERG NORCONTROL LIMITEDCRN: PPYC-1178-HXWN
    127 contractsNot disclosedAt ceiling / not disclosed
    SPACEFLUX LTDCRN: PZRP-1811-DLNX
    127 contractsNot disclosedAt ceiling / not disclosed
    SKYRORA LIMITEDCRN: PZVZ-7296-VJDT
    127 contractsNot disclosedAt ceiling / not disclosed
    SCAN ASSOCIATES LTDCRN: 10155969
    124 contractsNot disclosedAt ceiling / not disclosed
    TTP PLCCRN: PNGY-6876-NPML
    122 contractsNot disclosedAt ceiling / not disclosed
    Bornea Dynamics LimitedCRN: PBQT-1941-CDMP
    117 contractsNot disclosedAt ceiling / not disclosed
    SOFTCAT PLCCRN: 02174990
    114 contracts£301,357,556At ceiling / not disclosed
    111 contractsNot disclosedAt ceiling / not disclosed
    TELESPAZIO UK LIMITEDCRN: PVQP-7147-CRHL
    93 contractsNot disclosedAt ceiling / not disclosed
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Residential and Domiciliary Care Management – Rostering and Scheduling SystemCarmarthenshire County Council · 8 Sept 2026, 16:29 BST
    £600,000
    same CPV family
    same authority
    same region
    Provision of Process Serving Caerphilly County Borough Council · 8 Sept 2026, 14:45 BST
    £50,000
    same CPV family
    similar value band
    Wrexham Library and Information Service Feasibility Study (Proc-26-128)Wrexham County Borough Council · 7 Sept 2026, 09:04 BST
    £70,000
    same CPV family
    similar value band
    Account Payable Audit SolutionEssex County Council · 8 Sept 2026, 10:03 BST
    £80,000
    same CPV family
    similar value band
    Canvassing and Electoral Registration PrintingPembrokeshire County Council · 8 Sept 2026, 10:34 BST
    £275,000
    same CPV family
    same region
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria

    Procedure terms & legal framework

    Procedure methodBelow threshold - open competitionLegal basis
    UKPGA · 2023/54
    Procurement Act 2023
    Procurement categoryservices
    Notice statusactiveProcurement thresholdSub-thresholdRegulatory regimeStandard commercial regime
    Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
    Recurring procurementNo (One-off requirement)First published9 Sept 2026, 16:00 BSTLast source update9 Sept 2026, 16:00 BST
    Classification (CPV)Beverage-serving services, Canteen and catering services, Point of sale (POS) software package, Restaurant and food-serving services, Retail trade services, Sales and purchases recording services, Sales, marketing and business intelligence software package
    Delivery area
    Official Registry OCIDocds-h6vhtk-06f5f1

    How to participate & submission route

    Authorized E-Sourcing Portal
    Supplier login required
    Online submission allowed
    Open official portal workspace ↗
    Access & Registration note: Free Wales registration; eTenderWales runs on Jaggaer
    Expression of interest (EOI)Tender submission deadline
    30 Sept 2026, 14:00 BST
    Clarification deadline
    23 Sept 2026, 14:00 BST
    Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesEnglish (en)
    Participation feeFree of charge (Open access)
    Detailed Submission Instructions & Authority Contacts
    From official release
    Timeline
    1. Procedure published
      9 Sept 2026, 16:00 BST
    2. Clarification deadline
      23 Sept 2026, 14:00 BST
    3. Submission deadline
      30 Sept 2026, 14:00 BST

    Commercial outcome and contract awards

    Awards (0)No award published
    Contracts (0)No contract published
    Bid statisticsNo aggregate bid statistics published
    Notice history
    From official release and amendment events
    1. Official notice release published
      9 Sept 2026, 16:00 BST

    Buyer and organisations in this procedure

    Carmarthenshire County Council

    Contracting authority
    Local Council
    GB-PPON-PTVL-7854-TMRZ
    View buyer profile →

    Official Documents & Specifications (1)

    Official links; attachments are not copied