Find a TenderClosedTender notice
Published 22 May 2025, 16:38 BST

Official UK procurement notice

Environmental Monitoring Systems · UK public procurement notice

Official notice

Authority: NHS Blood and Transplant (Central government)

Framework agreement2 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Delivery location not published
Framework ceiling (notional)£8,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 8 Jul 2026
Lots 2see the lot list below
Framework period 4 yrsends 30 Sept 2030 · starts 1 Oct 2026

What is being bought2 lots · detail below

Published requirement description

Lot 1: Maintenance of Environmental Monitoring System

Lot 2: Purchase of New & Upgrade to Existing Environmental Monitoring System

  • The authority expects to re-tender this requirement around 18 Sept 2026, 23:59 BST.
  • How the procedure runs: Stage 1 - Initial Evaluation Stage 2 - System Validation

CPV: Environmental monitoring other than for construction

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Framework period
4 yrs from 1 Oct 2026
Published description of the framework

A multi-supplier framework agreement will be established for a period of four years, appointing a panel of pre-qualified suppliers. Call-off contracts under the framework will be awarded without further competition by direct award to the supplier ranked first in accordance with the framework evaluation results and the defined award methodology.

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Maintenance of Existing Environmental Monitoring Systems 4 yrsSMEVCSEPublished value£6,500,000

NHS Blood and Transplant (NHSBT) seeks to award a framework agreement for the maintenance, support and calibration of existing Environmental Monitoring Systems (EMS) deployed across various sites.

The EMS infrastructure is critical to ensuring the safe, compliant and continuous monitoring of controlled environments, equipment and storage facilities across NHSBT sites, including laboratories, cleanrooms, blood centres, storage facilities and specialist processing areas. These systems monitor a wide range of environmental and operational parameters, including but not limited to temperature, humidity, differential pressure, particle counts, oxygen and carbon dioxide levels, and equipment status.

EMS installations vary in scale and complexity, ranging from approximately 50 to over 1,000 monitoring points per site, requiring a robust, scalable and resilient maintenance service capable of supporting large, distributed infrastructures.

Contract period: 1 Oct 2026 – 30 Sept 2030 (4 yrs)Value: £6,500,000 exc. VAT · £7,800,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
Lot #2Upgrade & Purchase of New Environmental Monitoring Systems 4 yrsSMEVCSEPublished value£1,500,000

NHS Blood and Transplant (NHSBT) is seeking to aaward a framework agreement for the upgrade, enhancement and supply of new Environmental Monitoring Systems (EMS) across various sites.

EMS solutions are critical to maintaining safe, compliant and continuously monitored environments across NHSBT facilities, including laboratories, cleanrooms, processing areas and storage environments. These systems are required to support the monitoring, recording and reporting of a wide range of environmental and operational parameters, including but not limited to temperature, humidity, differential pressure, particle counts, oxygen and carbon dioxide levels, and equipment or plant status.

NHSBT operates a diverse estate with system installations ranging from approximately 50 to over 1,000 monitoring points per site. Suppliers must therefore provide scalable, flexible and future-proof solutions capable of supporting complex, multi-site deployments and integration with existing infrastructure.

Contract period: 1 Oct 2026 – 30 Sept 2030 (4 yrs)Value: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Eligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (3)
  • Technical: 40%
  • Cost: 50%
  • Social Value: 10%
Published award criteria (3)
  • Technical
  • Cost
  • Social Value
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Environmental Monitoring Systems” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 18 Sept 2026
First published
22 May 2025, 16:38 BST
Last source update
5 Jun 2026, 17:38 BST
Award evaluation window
Submission end – 18 Sept 2026
Authority reference
C360813
FTS notice number
2026/S 000-053551
Latest notice
Tender notice (UK4)
Classification (CPV)
Environmental monitoring other than for construction
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-051f1e Find a Tender
How it runs

Stage 1 - Initial Evaluation

Stage 2 - System Validation

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Appointment period ends
8 Jul 2026, 12:00 BST
Clarification deadline
23 Jun 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

22 May 2025 → 1 Oct 2026 · 8 dates
  1. Planning notice published
    22 May 2025, 16:38 BST
  2. Market engagement363 days ago
    24 Oct 2025, 23:59 BST

    Supplier Engagment Sessions will be held in November 2025. The format of these sessions will be shared at a later date.

  3. Next notice expected263 days ago
    1 Feb 2026, 23:59 GMT
  4. Tender notice published140 days ago
    5 Jun 2026, 17:34 BST
  5. Clarification questions by122 days ago
    23 Jun 2026, 12:00 BST
  6. Admission / appointment period ends107 days ago · period end, not a bid countdown
    8 Jul 2026, 12:00 BST
  7. Award decision expected by34 days ago
    18 Sept 2026, 23:59 BST
  8. Contract starts22 days ago
    1 Oct 2026, 00:00 BST

Notice history

7 events · 4 releases on Find a Tender · since 22 May 2025
  1. Pipeline notice published
    22 May 2025, 16:38 BST
    UK1
  2. Preliminary market engagement notice published
    3 Oct 2025, 11:21 BST
    UK2
  3. Tender notice published
    5 Jun 2026, 17:34 BST
    UK4
  4. Status changed to active
    5 Jun 2026, 17:34 BST
  5. Procurement method changed
    5 Jun 2026, 17:34 BST
  6. Deadline published: 8 Jul 2026, 12:00 BST
    5 Jun 2026, 17:34 BST
  7. Tender notice published
    5 Jun 2026, 17:38 BST
    UK4
Published amendments (1)

Inconsistent Lotting Structure

Routine re-releases (4)
  • 2025-05: 1 release · 22 May 2025

Contracting authority & participating public bodies

NHS Blood and Transplant

Contracting authorityPublic authority - central government GB-PPON: PDBY-6395-VWBP 500 North Bristol Park, Bristol, South West, BS34 7QHContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender