Official UK procurement notice
Enterprise Geospatial Licensed Maps & Data
Authority: NATIONAL GRID UK LIMITED (Public body)
What is being bought
Published requirement descriptionNational Grid currently procures geospatial (GIS) data independently across Business Units, driven by project specific needs. This decentralized approach has led to duplication of datasets, inconsistent coverage, variable quality, and limited reuse. A single view is required of what geospatial data is owned, licensed, open, and stored. The project supports National Grid's ambition to move to enterprise wide data reuse, stronger governance, and improved commercial outcomes; a single tool that provides a variety of datasets such as ordnance survey, natural resources, environmental etc.
- Objectives:
- Establish a single, enterprise-wide procurement and governance model for all geospatial (GIS) data across NG Group, UK.
- Replace fragmented, project-led data purchasing with standardized, centrally managed access.
- Eliminate duplication, inconsistent coverage, and limited reuse caused by historic Business Unit-led procurement.
- Improve visibility, control, and availability of both licensed/premium and open geospatial datasets.
- Enable cost reduction and greater value through enterprise-wide reuse and optimized licensing.
- Successful supplier will supply, license, and support core geospatial datasets and
- Enable access to both premium and open datasets.
The maps and data should be provided through electronic means, via a suitable software platform.
- How the procedure runs: National Grid is running this Competitive Flexible Procedure in two rounds; 1. Requests to participate. 2. Invitation to Tender. Round 1. Consists of a pre-qualification procedure that is used to assess technical capability and compliance with National Grid's due diligence, financial and legal requirements . Following assessment, the top 5 scorers will be invited to Round 2. Suppliers who are interested in joining the round 1 pre-qualification stage must complete the SAP Ariba onboarding form (attached). Please be advised you are unable to join this competition without completing the SAP Ariba onboarding form. National Grid has a system onboarding process that must be completed by suppliers in order to join the competition. Documentation will be made available following completion of your company's onboarding. The purpose of the pre-qualification stage is to identify the top 5 scorers. If suppliers do not join round 1, they cannot be considered for round 2. Round 2. Invitation to Tender will be requested from the top 5 suppliers. Timetable- all activities: Prequalification stage 27 August to 5 October 2026 Prequalification evaluation 8 October to 22 October 2026 Down-selection of top 5 scorers 2 November 2026 Invitation to Tender 2 to 30 November 2026 Evaluation including system demonstrations and moderation 8 December 2026 to 15 January 2027 Negotiation with up to the top 3 scorers 21 January to 18 February 2027 Contract award 10 March 2027 .
CPV: Architectural, construction, engineering and inspection services · Geographic information systems (GIS or equivalent) · IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£0
- Economic & financial standing
Acceptance of the Non Disclosure Agreement, and sufficient and satisfactory financial and legal standing as set out in the Prequalification Specific Questionnaire.
- Technical & professional ability
Technical capability to provide geospatial maps and data as set out in the detailed questions in the PSQ.
- Condition of participationshortlisting
Technical, financial, & legal capacity plus acceptance of the NDA and fulfilment of due diligence requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Functional: 40%
- Technical: 30%
- Commercial: 30%
Published award criteria (3)
- Functional: System functionality to provide geospatial maps and data.
- Technical: Technical capability to provide geospatial maps and data including system security.
- Commercial: Competitive pricing.
- Economic & financial standing
Acceptance of the Non Disclosure Agreement, and sufficient and satisfactory financial and legal standing as set out in the Prequalification Specific Questionnaire.
- Technical & professional ability
Technical capability to provide geospatial maps and data as set out in the detailed questions in the PSQ.
- Condition of participationshortlisting
Technical, financial, & legal capacity plus acceptance of the NDA and fulfilment of due diligence requirements.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Aug 2026, 18:01 BST
- Last source update
- 27 Aug 2026, 18:01 BST
- Award evaluation window
- Submission end – 10 Mar 2027
- FTS notice number
2026/S 000-081978- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ee16Find a Tender
- How it runs
National Grid is running this Competitive Flexible Procedure in two rounds;
- Requests to participate.
- Invitation to Tender.
Round 1. Consists of a pre-qualification procedure that is used to assess technical capability and compliance with National Grid's due diligence, financial and legal requirements . Following assessment, the top 5 scorers will be invited to Round 2.
Suppliers who are interested in joining the round 1 pre-qualification stage must complete the SAP Ariba onboarding form (attached). Please be advised you are unable to join this competition without completing the SAP Ariba onboarding form. National Grid has a system onboarding process that must be completed by suppliers in order to join the competition. Documentation will be made available following completion of your company's onboarding.
The purpose of the pre-qualification stage is to identify the top 5 scorers.
If suppliers do not join round 1, they cannot be considered for round 2.
Round 2. Invitation to Tender will be requested from the top 5 suppliers.
Timetable- all activities:
Prequalification stage 27 August to 5 October 2026
Prequalification evaluation 8 October to 22 October 2026
Down-selection of top 5 scorers 2 November 2026
Invitation to Tender 2 to 30 November 2026
Evaluation including system demonstrations and moderation 8 December 2026 to 15 January 2027
Negotiation with up to the top 3 scorers 21 January to 18 February 2027
Contract award 10 March 2027
.
How it was run
Official notice- Requests to participate (first stage)
- 5 Oct 2026, 23:59 BST
- Submission deadline
- 5 Oct 2026, 23:59 BST
- Clarification deadline
- 30 Sept 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Use the SAP Ariba onboarding form to join this competition.
Timeline
27 Aug 2026 → 10 Mar 2027 · 5 dates- Tender notice published55 days ago27 Aug 2026, 18:01 BST
- Clarification questions by21 days ago30 Sept 2026, 23:59 BST
- Submission deadline16 days ago5 Oct 2026, 23:59 BST
- Today21 Oct 2026
- Contract startsin 139 days10 Mar 2027
- Award decision expected byin 140 days10 Mar 2027, 23:59 GMT
Notice history
1 event · 1 release on Find a Tender- Tender notice published27 Aug 2026, 18:01 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications SAP Ariba
- Bidding documents and specifications To enter this competition the SAP Ariba onboarding form MUST be completed and returned to [email protected]
Notices published for this procedure
- Tender notice Tender notice on Find a Tender