Enterprise Asset Management Program Procurement

• How the procedure runs: It is anticipated that the tender process will proceed through the following stages: 1. Tender Notice published and pre-qualification documentation made available. 2. Pre-Qualification responses evaluated and shortlist of Bidders selected. 3. Invitation to Negotiate and associated documents issued to shortlisted Bidders. 4. Tender submissions evaluated. 5. Optional BAFO stage. 6. BAFO submissions (if requested) evaluated. 7. Issue assessment summaries and publish contract award notice 8. Standstill period 9. Contract award finalised BHC reserves the right at any time to: • Reject any or all responses and to cancel or withdraw from this tender process at any time; • Award a contract without prior notice; • Change the basis of, the procedures and timescales set out or referred to within the tender documents; • Require a Bidder to clarify any submissions in writing and/or to provide additional information. The costs of responding to this notice and participation in this process will be borne by each Bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. If at any time during the tender process or post award it comes to the attention of BHC (by whatever means) that a supplier has become 'excluded' or 'excludable' (as defined by section 57 of the Procurement Act 2023) BHC, after complying with its obligations under the Procurement Act 2023, reserves the right to exclude that supplier from the procurement process or terminate any contract awarded to that supplier. Bidders are advised that BHC has appointed certain independent professional services firms to act on its behalf in relation to this procurement process, as named in the Pre-Qualification Questionnaire. Given these parties' prior involvement in the preparation for and/or during the procurement process, none of these parties may be part of a Bidder's team or advisors in relation to this procurement process. Bidders must not contact these parties, directly or indirectly, with a view to obtaining information in relation to this procurement process. All requests for clarification must be submitted strictly in accordance with the clarification procedure set out in the PQQ document.

CPV: Software package and information systems · Software programming and consultancy services

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Closed

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Utilities

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA, CPTPP)

Recurring procurement

Unspecified in notice

First published

25 Jun 2025, 10:34 BST

Last source update

1 Aug 2025, 09:32 BST

Award evaluation window

Submission end – 30 Sept 2025

FTS notice number

2025/S 000-035563

Latest notice

Tender notice (UK4)

Classification (CPV)

Software package and information systemsSoftware programming and consultancy services

Delivery area

Northern Ireland (UKN06)

Official registry OCID

ocds-h6vhtk-05531b Find a Tender

Contract terms summary

Payment terms will be set out in the contract.

The contract value stated above includes all potential contract extensions. The total value therefore represents the upper end of BHC's best estimate of the total potential value of the contract.

Bidders should note that:

• BHC reserves the right to require bonds, deposits, guarantees or other forms of security to ensure proper contractual performance. The financial capacity Conditions of Participation for this tender process (as set out in the Pre-Qualification Questionnaire) also set out specific requirements in this regard.
• Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.

How it runs

It is anticipated that the tender process will proceed through the following stages:

1. Tender Notice published and pre-qualification documentation made available.
2. Pre-Qualification responses evaluated and shortlist of Bidders selected.
3. Invitation to Negotiate and associated documents issued to shortlisted Bidders.
4. Tender submissions evaluated.
5. Optional BAFO stage.
6. BAFO submissions (if requested) evaluated.
7. Issue assessment summaries and publish contract award notice
8. Standstill period
9. Contract award finalised

BHC reserves the right at any time to:

• Reject any or all responses and to cancel or withdraw from this tender process at any time;
• Award a contract without prior notice;
• Change the basis of, the procedures and timescales set out or referred to within the tender documents;
• Require a Bidder to clarify any submissions in writing and/or to provide additional information.

The costs of responding to this notice and participation in this process will be borne by each Bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.

If at any time during the tender process or post award it comes to the attention of BHC (by whatever means) that a supplier has become 'excluded' or 'excludable' (as defined by section 57 of the Procurement Act 2023) BHC, after complying with its obligations under the Procurement Act 2023, reserves the right to exclude that supplier from the procurement process or terminate any contract awarded to that supplier.

Bidders are advised that BHC has appointed certain independent professional services firms to act on its behalf in relation to this procurement process, as named in the Pre-Qualification Questionnaire. Given these parties' prior involvement in the preparation for and/or during the procurement process, none of these parties may be part of a Bidder's team or advisors in relation to this procurement process. Bidders must not contact these parties, directly or indirectly, with a view to obtaining information in relation to this procurement process.

All requests for clarification must be submitted strictly in accordance with the clarification procedure set out in the PQQ document.

Requests to participate (first stage)

8 Aug 2025, 12:00 BST

Submission deadline

8 Aug 2025, 12:00 BST

Clarification deadline

18 Jul 2025, 17:00 BST

Submission channel

Official e-sourcing portal

Electronic submission

Not allowed

Accepted languages

en