Official UK procurement notice
Engineering Vehicle - Road Haulage Tender
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionLondon Underground Limited (LUL), is a wholly owned subsidiary of Transport for London (TfL), the statutory corporation responsible for the transport network in London.
London Underground Limited (LUL) engineering and maintenance is managed by Transport for London (TfL), the public body running the Tube, with the LUL Asset Performance Directorate overseeing the actual upkeep, renewal, and modernisation of its vast, historic infrastructure (tracks, signals, stations ) using in-house teams and external specialist contractors.
The Directorate utilise the services of well-established reputable Haulage companies to provide strictly heavy road haulage services for the collection and delivery of various Engineering Vehicles (EV) assets to Ruislip and other internal LUL sites to and from various suppliers' facilities or around the LUL network.
Railway carriages, wagons and engineering vehicles ('EV') are the principal part of London Underground ('LU') services assets. These assets will sometimes need transporting by road for operational purposes or maintenance such as overhauling.
The types of engineering vehicles "Assets" that may require transporting comprise of the following:
- Battery Locomotives
- Tampers Matisa & Plasser
- 7.5ton Rail Cranes
- Kirow 250 Cranes
- Kirow Tilt Wagons
- Passenger stock
- Various Rail Mounted Cranes
- Rail Wagons (long wagons)
- High Deck Wagons (long wagons)
- Cement Mixer Wagons
- Match Wagons
- JLE General Purpose Wagons
- Bogie Well Wagons
- General Purpose Wagons
- Hopper Wagons
- Palletised goods
- Wheelsets
- Wagon Bogies & wagon bodies
The Supplier ("Haulier") should recognise it would be engaged in an Agreement as the heavy haulage Haulier to provide safe transportation services covering the delivery and collection of vehicles and materials to meet the requirements.
This proposed tender which is in compliance with the Public Procurement Act 2023 Part 3, Chapter 2, section 20, is intended to secure a haulier for the road transportation of very heavy and oversized EV assets requiring road transportation.
Bidders wishing to take part in the process and submit a response should contact
[email protected] and ensure they are registered on the SAP Ariba e-tendering
platform.
Registration is required to receive an invitation to the procurement event and access to
the ITT (Invitation to Tender) documentation.
Bidders are required to Express Interest to participate by Wednesday 16th January 2026
at 12PM GMT.
- How the procedure runs: 1. Procurement Strategy approval 2. ITT Issued 3. ITT clarification deadline 4. Tenders due 5. Evaluation of tenders 6. Clarification meetings 7. Final Evaluation of tenders & consensus 8. Invite selected supplier to participate in negotiation phase 9. Negotiation period (dates for planning purposes but could be shorter or longer depending on points to negotiate) 10. Issue Invitation to Submit Final Tender 11. Notify bidders Standstill Period 12. Preferred bidder confirmation of commitments, contract signing 13. Contract starts and mobilisation
- No preliminary market engagement: Preliminary Market Engagement was done before PA23 was enabled
CPV: Hire of goods-transport vehicles with driver
The lotProcurement structure
single lot · value publishedLot #1CancelledPublished value£600,000
- Condition of participationshortlisting
(a)Technical Submission Scoring methodology (Technical evaluation)
(b)Financial Submission Scoring methodology (Financial Evaluation)
(c)Social Value (Social Value evaluation)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Technical Submission: 100%
Published award criteria (1)
- Technical Submission: Technical competence 55% Price 35% Social Value 10%
- Condition of participationshortlisting
(a)Technical Submission Scoring methodology (Technical evaluation)
(b)Financial Submission Scoring methodology (Financial Evaluation)
(c)Social Value (Social Value evaluation)
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Dec 2025, 09:52 GMT
- Last source update
- 24 Aug 2026, 08:49 BST
- Award evaluation window
- Submission end – 17 Mar 2026
- Authority reference
WS1147106223- FTS notice number
2025/S 000-083153- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f645Find a Tender
- How it runs
- Procurement Strategy approval
- ITT Issued
- ITT clarification deadline
- Tenders due
- Evaluation of tenders
- Clarification meetings
- Final Evaluation of tenders & consensus
- Invite selected supplier to participate in negotiation phase
- Negotiation period (dates for planning purposes but could be shorter or longer depending on points to negotiate)
- Issue Invitation to Submit Final Tender
- Notify bidders Standstill Period
- Preferred bidder confirmation of commitments, contract signing
- Contract starts and mobilisation
How it was run
Official notice- Requests to participate (first stage)
- 16 Jan 2026, 15:30 GMT
- Submission deadline
- 16 Jan 2026, 15:30 GMT
- Clarification deadline
- 9 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submission address and any special instructions
The tender submissions will need to be submitted via e-tendering portal Ariba: service.ariba.com/Supplier.aw ↗
Please send your expression of interest for this tender to [email protected]
Only those suppliers who have registered on SAP/Ariba portal will be able to access the tender documents.
Please use the link below to register your organisation on Ariba if you have not done so yet: support.ariba.com/Adapt/Ariba_Network_… ↗
If you have any difficulties with registration or access please contact [email protected] and alternatively email Kenneth Nwaelene at email: [email protected] to advise on the issues
Timeline
16 Dec 2025 → 24 Aug 2026 · 6 dates- Tender notice published312 days ago16 Dec 2025, 09:52 GMT
- Clarification questions by288 days ago9 Jan 2026, 12:00 GMT
- Submission deadline281 days ago16 Jan 2026, 15:30 GMT
- Award decision expected by221 days ago17 Mar 2026, 23:59 GMT
- Contract starts216 days ago23 Mar 2026
- Latest notice published61 days ago24 Aug 2026, 08:49 BST
Notice history
3 events · 2 releases on Find a Tender · since 16 Dec 2025- Tender notice published16 Dec 2025, 09:52 GMTUK4
- Procurement termination notice published24 Aug 2026, 08:49 BSTUK12
- Status changed to cancelled24 Aug 2026, 08:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 8 Aug 2026 | CancelledFollowing a review of the contracting authority's requirements and the procurement documentation, Transport for London determined that the published specification and scope no longer accurately reflect the authority's current operational requirements. In addition, the forecast demand and volume assumptions provided to the market are no longer considered sufficiently reliable to support the procurement, and changes to the proposed delivery model have been identified which would result in a materially different service solution from that originally advertised. The authority has concluded that proceeding with the current procurement would present a risk that suppliers are pricing against inconsistent or outdated requirements and could lead to an outcome that does not meet the authority's needs. The changes required to address these matters are considered sufficiently material that the authority has decided not to proceed to contract award under the current procurement exercise. Accordingly, Transport for London has decided to terminate the procurement and does not intend to award a contract pursuant to this competition. The authority will undertake further work to refine the requirement and may commence a new procurement process at a later date. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender