Find a TenderOpen admission Tender notice
Published 3 Nov 2026, 15:53 GMT

Official UK procurement notice

End User Computing · UK public procurement notice

Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)

Framework agreement5 lotsGoodsCompetitive flexible procedureAbove thresholdUtilities
Framework ceiling (notional)£301,200,000total for 5 lots · framework ceiling, not attributable revenue
Admission open until 28 Nov 202618:00 GMT · period end, not a bid countdown
Clarification cut-off 17 Nov 202618:00 GMT · questions to the authority
Framework period 5 yrsends 30 Apr 2032 · up to 31 May 2035 with extensions · starts 1 May 2027
Notice summaryFrom the published notice

The objective of this Procurement Process is to establish a framework for the supply of end-user computing (EUC) equipment and associated lifecycle services for Yorkshire Water under CM3550. The framework is intended to support the procurement and management of standard devices and peripherals, rugged devices, network hardware and asset recovery services. Published lot titles: Standard devices and peripherals; Rugged Devices; Network Hardware; Lifecycle Management and Asset Recovery; Mobile Devices (Optional).

What is being bought5 lots · detail below

Published requirement description

The objective of this Procurement Process is to establish a framework for the supply of end-user computing (EUC) equipment and associated lifecycle services for Yorkshire Water under CM3550. The framework is intended to support the procurement and management of standard devices and peripherals, rugged devices, network hardware and asset recovery services.

The Contract Opportunity is expected to be structured across four lots: standard devices and peripherals; rugged devices; network hardware; and lifecycle management and asset recovery. The scope may include device and peripheral supply, fulfilment, support and maintenance, repair, reuse and redeployment, refurbishment, and the recovery, remarketing, recycling or secure disposal of end-of-life assets. The framework is intended to support consistent specifications and governance while enabling competition between suitable suppliers. Call-offs may be made by direct award or mini-competition, depending on the nature and complexity of the requirement.

Please refer to the procurement documents for the detailed scope of services, specifications and lot requirements.

  • How the procedure runs: Procedure and stages Yorkshire Water will conduct this procurement using a competitive flexible procedure under the Procurement Act 2023. The process will be conducted through Find a Tender and Ariba, in accordance with the Tender Notice and associated procurement documents. Round 1 Assess bidders' capability and contractual submissions. YW reserves the right to conduct additional rounds, where bidders may be eliminated in accordance with the published evaluation criteria. Further rounds may include clarification or refinement of submissions and a commercial round, before final evaluation and award. Lots Bidders may submit tenders for Lots 1-4, in accordance with the requirements and submission instructions for each lot. Lot 5 is optional: bidders may choose whether to submit a tender for it. Each lot will be assessed against the requirements and award criteria set out in the procurement documents. The documents will explain how Yorkshire Water will make awards where a bidder tenders for more than one lot, including any applicable lot combinations or award limits. Stage 1 - Conditions of Participation (CoP) Bidders must submit their CoP response by the deadline stated in the procurement documents. Responses will be assessed against the published conditions of participation and applicable exclusion requirements. These checks concern the bidder's legal and financial capacity and technical ability to perform the relevant contract; they are not the award assessment of the tender. Bidders may submit clarification questions through Ariba by the stated clarification deadline. Yorkshire Water will respond through Ariba and, where a response is relevant to all bidders, will share it in a way that maintains equal treatment and confidentiality. Bidders that satisfy the published CoP requirements will be invited to the Invitation to Tender (ITT) stages. Bidders that do not satisfy them will not progress. Stage 2 - ITT Round 1: capability and contractual response Invited bidders may submit an ITT Round 1 response for the lot(s) they are tendering for. Round 1 will assess capability and the other non-commercial and contractual matters identified in the procurement documents. Responses will be assessed using the published criteria and methodology. Yorkshire Water may conduct an intermediate assessment and limit the number of bidders progressing to the next round, using only the selection criteria and process stated in the Tender Notice and procurement documents. Any bidder that does not progress will be notified. Stage 3 - Clarification and negotiation Yorkshire Water may seek clarification of submitted responses and conduct negotiations with bidders progressing from Round 1. Negotiations may cover the requirements and contract matters identified in the procurement documents, including technical solutions, service delivery, implementation, risk allocation and commercial matters where specified. Negotiations will be conducted consistently and fairly. Yorkshire Water will not disclose one bidder's confidential information to another bidder without consent. Where appropriate, bidders may be asked to submit revised proposals during this stage. Refinement of award criteria If the procurement documents provide for it, Yorkshire Water may refine the published award criteria or their relative importance before inviting final tenders. Any refinement will remain within the scope of the original criteria, will be shared with all bidders still participating, and will not change the outcome of an earlier selection stage. Where required, the Tender Notice and affected procurement documents will be updated or republished before final tenders are invited. Stage 4 - ITT Round 2: commercial and final tender Bidders progressing to ITT Round 2 will be invited to submit their commercial response and final tender for the lot(s) they are tendering for, by the stated deadline. The final tender must address the requirements and contract terms in the final procurement documents. Once the final tender deadline has passed, no further negotiation will take place, except for clarification or confirmation permitted by the stated procedure. Final evaluation and award Final tenders will be evaluated against the published award criteria and methodology to identify the most advantageous tender for each lot. Yorkshire Water may award one or more lots, including Lot 5 if it is tendered and an award is made, or may decide not to award a lot where permitted by the procurement documents. Bidders will be notified of the outcome, followed by any applicable standstill period and contract award steps.

CPV: Computer equipment and supplies · Mobile telephones · Networks · Portable computers · Refuse recycling services · Tablet computer

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Framework period
5 yrs · up to 8 yrs 1 mo from 1 May 2027
Published description of the framework

The framework is being established by Yorkshire Water (YW) through a collaborative buying-club approach. It is intended to deliver commercial value, supply-chain resilience, technology standardisation, sustainability benefits and procurement efficiency.

The framework will comprise four core Lots: Lot 1 - Standard devices and peripherals; Lot 2 - Rugged devices; Lot 3 - Network hardware; and Lot 4 - Lifecycle management and asset recovery. It will also include optional Lot 5 - Mobile devices, covering mobile phones, tablets and associated accessories as specified in the procurement documents. Lot 5 is optional, and YW reserves the right not to award it.

Other utilities may participate in the buying club and may award call-off contracts under the relevant Lot, subject to the framework terms and applicable eligibility requirements. Participating utilities may contribute forecast demand and help align requirements and specifications during the procurement process. YW will lead the procurement and evaluation. Each participating authority will retain responsibility for its own governance, approvals, budget and decision whether to award a call-off. Participation does not guarantee that an authority will place orders.

The estimated total framework value is £301,200,000, of which £50,200,000 relates to YW's estimated requirement. These are estimates of potential spend and do not guarantee orders, call-offs or expenditure. Both values are exclusive of VAT.

Prices will be established through the framework competition, using tendered prices and any applicable pricing mechanisms set out in the framework documents. Call-off contracts may be awarded by direct award, where the requirement can be met in accordance with the framework's direct-award rules, or by mini-competition among suppliers appointed to the relevant Lot. Mini-competitions will allow the buyer to assess price and relevant factors such as availability, fulfilment, service and lifecycle requirements against the published call-off rules and criteria.

The procurement is planned to include an initial round assessing bidders' capability and contractual submissions. YW reserves the right to conduct additional rounds, in which bidders may be eliminated in accordance with the published evaluation criteria. Further rounds may include clarification or refinement of submissions and a commercial round before final evaluation and award.

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot

Every one of these 5 lots carries the same published figure, £301,200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Standard devices and peripheralsRenewal 5 yrsceiling above

This Lot covers the supply of standard end-user computing devices and associated peripherals for Yorkshire Water. This is expected to include laptops, desktops, monitors, mobile phones and tablets, and peripherals such as docking stations, keyboards, mice, headsets, cables and adapters. The Lot is intended to support the procurement of approved device configurations and accessories through the framework, with supplier fulfilment in accordance with the requirements and service levels set out in the procurement documents.

Rugged devices, network hardware and lifecycle management/asset recovery are addressed under separate Lots.

Contract period: 1 May 2027 – 30 Apr 2032 (5 yrs) · up to 31 May 2035 with extensions
Delivery: UK
Extensions: The framework will have an initial term of five years, with one option to extend for up to a further three years. Yorkshire Water may exercise the extension where the requirement for the goods and services continues and an extension is considered necessary to maintain continuity of supply and effective framework operation, subject to satisfactory supplier performance and continued value for money. The extension may be exercised for all or part of the additional period.

Who is likely to bid for this lot ↓

Lot #2Rugged DevicesRenewal 5 yrsceiling above

This Lot covers the supply of rugged end-user computing devices for Yorkshire Water, principally rugged laptops for use in operational and field environments. It is expected to include devices such as Panasonic Toughbook models and associated accessories, with fulfilment, warranty and support arrangements as specified in the procurement documents. Any device standards, configurations, accessories and service requirements will be set out in the tender documents.

Contract period: 1 May 2027 – 30 Apr 2032 (5 yrs) · up to 31 May 2035 with extensions
Delivery: UK
Extensions: The framework may be extended once for a period of up to three years, following the initial five-year term. The extension may be exercised where there is a continuing requirement for rugged end-user computing devices and associated services, and in accordance with the extension provisions set out in the framework documents.

Who is likely to bid for this lot ↓

Lot #3Network HardwareRenewal 5 yrsceiling above

This Lot covers the supply of network hardware and related equipment for Yorkshire Water. The scope is expected to include network equipment, components and infrastructure, such as routers, cabling and related hardware, as specified in the procurement documents. Any requirements for installation, configuration, licensing, maintenance or support should be included only if they form part of the final Lot specification.

Contract period: 1 May 2027 – 30 Apr 2032 (5 yrs) · up to 30 Apr 2035 with extensions
Delivery: UK
Extensions: The framework may be extended once for up to three years beyond the initial five-year term. The extension may be exercised where Yorkshire Water has a continuing requirement for network hardware under this Lot and, subject to the framework terms, considers the extension appropriate for continuity of supply and value for money.

Who is likely to bid for this lot ↓

Lot #4Lifecycle Management and Asset RecoveryRenewal 5 yrsceiling above

This Lot covers lifecycle and end-of-life services for Yorkshire Water's EUC and related IT assets. Services may include collection and tracking of retired equipment, assessment and preparation for reuse or resale, refurbishment, remarketing, recycling and secure disposal. The supplier will be expected to report on asset outcomes and any revenue or recovery achieved, in line with the requirements in the procurement documents. Include secure data erasure or repair services only if they are part of the final specification

Contract period: 1 May 2027 – 30 Apr 2032 (5 yrs) · up to 30 Apr 2035 with extensions
Delivery: UK
Extensions: The framework may be extended once for up to three years beyond the initial five-year term. The extension may be exercised where there is a continuing requirement for lifecycle management and asset recovery services under this Lot, subject to the extension provisions set out in the framework documents.

Who is likely to bid for this lot ↓

Lot #5Mobile Devices (Optional)Renewal 5 yrsceiling above

This Lot covers the supply of mobile devices for Yorkshire Water, including mobile phones and tablets, together with associated accessories where specified. It is intended to support device replacement and new demand through the framework. Product specifications, approved models, fulfilment, warranty and any support requirements will be set out in the procurement documents.

Connectivity, airtime or mobile network services are not included in this draft; add them only if they are part of Lot 5's specification.

Contract period: 1 May 2027 – 30 Apr 2032 (5 yrs) · up to 30 Apr 2035 with extensions
Delivery: UK
Extensions: The framework may be extended once for up to three years beyond the initial five-year term where there is a continuing requirement for mobile devices and associated accessories under this Lot. Any extension will be exercised in accordance with the extension provisions set out in the framework documents.

Who is likely to bid for this lot ↓

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids are scored · same split on all 5 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Commercial: 40%
Published award criteria (2)
  • Commercial
  • Quality
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “End User Computing” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Competition analysis · published record, not a forecast of who will bid

How YORKSHIRE WATER SERVICES LIMITED buys Data-processing machines (hardware) (CPV 3021), and who usually turns up

YORKSHIRE WATER SERVICES LIMITED’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Data-processing machines (hardware) (CPV 3021) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerYORKSHIRE WATER SERVICES LIMITED · all categories
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 1 of 9 known-size awards · market: division 30 · UK-wide, n=296
11%40%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Local means the winner is registered in the region where that award was delivered.

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 0 of 4 known-location awards · market: division 30 · UK-wide, n=49
0 of 420%

Most of this buyer’s recorded winners were registered outside the region where that award was delivered.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the bid deadline to the award date, on competitions that published both.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 13 decided notices · market: division 30 · UK-wide, n=26
116 days66 days

Half of these awards have an award date within 116 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

The market share is a minimum: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: 5 procurements with awards; rival share unknown · market: division 30 · UK-wide, n=52
—27%

Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyerToo few to chart: 1 lot with bid counts, 5 needed · all categories
The market202 lots with bid counts · division 30 · UK-wide
5% had one bid
Market · select a colour for counts
1 bid5%
Market: 10 of 202 lots with published bid counts.
2–323%
Market: 47 of 202 lots with published bid counts.
4–624%
Market: 49 of 202 lots with published bid counts.
7+48%
Market: 96 of 202 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

On a framework or DPS, prices are agreed when work is called off.

Past prices are a guide, not a bid price.

Last 36 months.

Not comparable on a framework or DPS: the price is set later, on each call-off.

2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1Standard devices and peripheralsCPV 302060 monthsPublished estimate£301m

This lot is listed as CPV 3020. The table above uses the notice category.

Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 31 past lots.

A forecast, not a list of bidders.

—No model forecast yet0% chance of a single bid
Past bids on 31 similar lots
1 bid0%
0 of 31 similar past lots received 1 bid (0%).
2–310%
3 of 31 similar past lots received 2–3 (10%).
4–613%
4 of 31 similar past lots received 4–6 (13%).
7+77%
24 of 31 similar past lots received 7+ (77%).
Comparable past lots usually drew 10 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Priced at call-off
On a framework or DPS the price is agreed on each call-off, so there is no award price to forecast here: the published figure is a ceiling.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Restricted route (Stage 2 ITT / Shortlist): Bidding is restricted to invited candidates who qualified at Stage 1. Uninvited suppliers cannot participate in this round.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

Lot #2Rugged DevicesCPV 302160 monthsPublished estimate£301m
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 202 past lots.

A forecast, not a list of bidders.

—No model forecast yet5% chance of a single bid
Past bids on 202 similar lots
1 bid5%
10 of 202 similar past lots received 1 bid (5%).
2–323%
47 of 202 similar past lots received 2–3 (23%).
4–624%
49 of 202 similar past lots received 4–6 (24%).
7+48%
96 of 202 similar past lots received 7+ (48%).
Comparable past lots usually drew 6 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Priced at call-off
On a framework or DPS the price is agreed on each call-off, so there is no award price to forecast here: the published figure is a ceiling.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Restricted route (Stage 2 ITT / Shortlist): Bidding is restricted to invited candidates who qualified at Stage 1. Uninvited suppliers cannot participate in this round.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

Lot #3Network HardwareCPV 324060 monthsPublished estimate£301m

This lot is listed as CPV 3240. The table above uses the notice category.

Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 57 past lots.

A forecast, not a list of bidders.

—No model forecast yet7% chance of a single bid
Past bids on 57 similar lots
1 bid7%
4 of 57 similar past lots received 1 bid (7%).
2–316%
9 of 57 similar past lots received 2–3 (16%).
4–630%
17 of 57 similar past lots received 4–6 (30%).
7+47%
27 of 57 similar past lots received 7+ (47%).
Comparable past lots usually drew 5 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Priced at call-off
On a framework or DPS the price is agreed on each call-off, so there is no award price to forecast here: the published figure is a ceiling.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Restricted route (Stage 2 ITT / Shortlist): Bidding is restricted to invited candidates who qualified at Stage 1. Uninvited suppliers cannot participate in this round.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

Lot #4Lifecycle Management and Asset RecoveryCPV 905160 monthsPublished estimate£301m

This lot is listed as CPV 9051. The table above uses the notice category.

Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 41 past lots.

A forecast, not a list of bidders.

—No model forecast yet12% chance of a single bid
Past bids on 41 similar lots
1 bid12%
5 of 41 similar past lots received 1 bid (12%).
2–356%
23 of 41 similar past lots received 2–3 (56%).
4–627%
11 of 41 similar past lots received 4–6 (27%).
7+5%
2 of 41 similar past lots received 7+ (5%).
Comparable past lots usually drew 2 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Priced at call-off
On a framework or DPS the price is agreed on each call-off, so there is no award price to forecast here: the published figure is a ceiling.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Restricted route (Stage 2 ITT / Shortlist): Bidding is restricted to invited candidates who qualified at Stage 1. Uninvited suppliers cannot participate in this round.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

Lot #5Mobile Devices (Optional)CPV 302160 monthsPublished estimate£301m
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 202 past lots.

A forecast, not a list of bidders.

—No model forecast yet5% chance of a single bid
Past bids on 202 similar lots
1 bid5%
10 of 202 similar past lots received 1 bid (5%).
2–323%
47 of 202 similar past lots received 2–3 (23%).
4–624%
49 of 202 similar past lots received 4–6 (24%).
7+48%
96 of 202 similar past lots received 7+ (48%).
Comparable past lots usually drew 6 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Priced at call-off
On a framework or DPS the price is agreed on each call-off, so there is no award price to forecast here: the published figure is a ceiling.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Restricted route (Stage 2 ITT / Shortlist): Bidding is restricted to invited candidates who qualified at Stage 1. Uninvited suppliers cannot participate in this round.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Open admission
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Nov 2026, 15:53 GMT
Last source update
3 Nov 2026, 15:53 GMT
Award evaluation window
Submission end – 1 May 2027
Authority reference
CM3550
FTS notice number
2026/S 000-104376
Latest notice
Tender notice (UK4)
Classification (CPV)
Computer equipment and suppliesMobile telephonesNetworksPortable computersRefuse recycling servicesTablet computer
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0796f2 Find a Tender
How it runs

Procedure and stages

Yorkshire Water will conduct this procurement using a competitive flexible procedure under the Procurement Act 2023. The process will be conducted through Find a Tender and Ariba, in accordance with the Tender Notice and associated procurement documents.

Round 1

Assess bidders' capability and contractual submissions. YW reserves the right to conduct additional rounds, where bidders may be eliminated in accordance with the published evaluation criteria. Further rounds may include clarification or refinement of submissions and a commercial round, before final evaluation and award.

Lots

Bidders may submit tenders for Lots 1-4, in accordance with the requirements and submission instructions for each lot. Lot 5 is optional: bidders may choose whether to submit a tender for it. Each lot will be assessed against the requirements and award criteria set out in the procurement documents. The documents will explain how Yorkshire Water will make awards where a bidder tenders for more than one lot, including any applicable lot combinations or award limits.

Stage 1 - Conditions of Participation (CoP)

Bidders must submit their CoP response by the deadline stated in the procurement documents. Responses will be assessed against the published conditions of participation and applicable exclusion requirements. These checks concern the bidder's legal and financial capacity and technical ability to perform the relevant contract; they are not the award assessment of the tender.

Bidders may submit clarification questions through Ariba by the stated clarification deadline. Yorkshire Water will respond through Ariba and, where a response is relevant to all bidders, will share it in a way that maintains equal treatment and confidentiality.

Bidders that satisfy the published CoP requirements will be invited to the Invitation to Tender (ITT) stages. Bidders that do not satisfy them will not progress.

Stage 2 - ITT Round 1: capability and contractual response

Invited bidders may submit an ITT Round 1 response for the lot(s) they are tendering for. Round 1 will assess capability and the other non-commercial and contractual matters identified in the procurement documents. Responses will be assessed using the published criteria and methodology.

Yorkshire Water may conduct an intermediate assessment and limit the number of bidders progressing to the next round, using only the selection criteria and process stated in the Tender Notice and procurement documents. Any bidder that does not progress will be notified.

Stage 3 - Clarification and negotiation

Yorkshire Water may seek clarification of submitted responses and conduct negotiations with bidders progressing from Round 1. Negotiations may cover the requirements and contract matters identified in the procurement documents, including technical solutions, service delivery, implementation, risk allocation and commercial matters where specified.

Negotiations will be conducted consistently and fairly. Yorkshire Water will not disclose one bidder's confidential information to another bidder without consent. Where appropriate, bidders may be asked to submit revised proposals during this stage.

Refinement of award criteria

If the procurement documents provide for it, Yorkshire Water may refine the published award criteria or their relative importance before inviting final tenders. Any refinement will remain within the scope of the original criteria, will be shared with all bidders still participating, and will not change the outcome of an earlier selection stage. Where required, the Tender Notice and affected procurement documents will be updated or republished before final tenders are invited.

Stage 4 - ITT Round 2: commercial and final tender

Bidders progressing to ITT Round 2 will be invited to submit their commercial response and final tender for the lot(s) they are tendering for, by the stated deadline. The final tender must address the requirements and contract terms in the final procurement documents. Once the final tender deadline has passed, no further negotiation will take place, except for clarification or confirmation permitted by the stated procedure.

Final evaluation and award

Final tenders will be evaluated against the published award criteria and methodology to identify the most advantageous tender for each lot. Yorkshire Water may award one or more lots, including Lot 5 if it is tendered and an award is made, or may decide not to award a lot where permitted by the procurement documents. Bidders will be notified of the outcome, followed by any applicable standstill period and contract award steps.

How to participate & submission route

Official notice Apply via SAP Ariba
Submission portal named on this notice: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free buyer-specific invitations
Requests to participate (first stage)
28 Nov 2026, 18:00 GMT
Appointment period ends
28 Nov 2026, 18:00 GMT
Clarification deadline
17 Nov 2026, 18:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via SAP Ariba, Yorkshire Water's e-procurement portal.

s1-eu.ariba.com/Sourcing/Main/aw ↗

Suppliers not yet registered must complete registration prior to submission. All communications, clarifications, and tender submissions must be made through the SAP Ariba portal.

If you wish to participate, please email [email protected] and [email protected] so that we can issue an invitation via SAP Ariba.

Tenders submitted by email or post will not be accepted.

Timeline

3 Nov 2026 → 1 May 2027 · 5 dates
  1. Tender notice published2h ago
    3 Nov 2026, 15:53 GMT
  2. Today
    3 Nov 2026
  3. Clarification questions byin 13 days
    17 Nov 2026, 18:00 GMT
  4. Admission / appointment period endsin 24 days · period end, not a bid countdown
    28 Nov 2026, 18:00 GMT
  5. Contract startsin 178 days
    1 May 2027, 00:00 BST
  6. Award decision expected byin 179 days
    1 May 2027, 23:59 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    3 Nov 2026, 15:53 GMT
    UK4

Commercial outcome & contract awards

Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

YORKSHIRE WATER SERVICES LIMITED

Contracting authorityPrivate utility GB-COH: 02366682 · GB-PPON: PXGT-3622-WXBQ Ellington House, Leeds, Yorkshire & Humber, LS10 1ABContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender