EMR/JE/003 Train Soft Furnishing Framework

Delivery Lot 1 - Seat Cover Material Supply

The supply of upholstery covers for a range of Fleets.

The supplier shall manufacture the upholstery covers specified and forecast ongoing provision of supplies until agreed date. Any minimum order requirements for OEM materials shall be provided for clarity.

The supplier shall provide details for the periodic cleaning of the materials, if these differ from the current EMR cleaning manual requirements.

The supplier shall provide a 12 month warranty which shall be transferable and advise EMR on the requirements to adhere to the warranty.

The supplier shall provide a suitable pool stock of material to EMR for ongoing maintenance requirements for the duration of contract

The supplier shall satisfy themselves of the specification to ensure a like for like replacement in both design and compliance.

The supplier must be able to provide the following:

Fire Retardancy - Materials and assemblies provided must comply with GMRT2130 Issue 5 which references EN45545 and BS EN 16989. Note: this standard is a more modern standard to when the original material was supplied. Any issues with supplying to this standard should be communicated to EMR as a TQ.

Upholstery Product Specification - Refer to Appendix 01

Exploratory options to be reviewed/provided:

Equivalent alternatives to the specified standard class upholstery product specification

Anti-stain fabric protector for the standard class upholstery

Delivery Lot 2 - Seat Cover Removal, Replacement and Seat Foam Fitment

The seat cover Removal, replacement and foam fitment across a range of Fleets.

The supplier will fit material provided by EMR at agreed location at the point of call off.

The supplier will be responsible for the removal and safe disposal of all existing seat covers and foams in accordance with current environmental standards.

The supplier must be able to provide a clear explanation of the fitment and delivery approach, including but not limited to; unit access requirements/restrictions and any specific requirements associated with a safe method of work.

The supplier must be fully flexible in their delivery approach, with the ability to deliver works outside of normal working hours (including nights and weekends).

The supplier will be responsible for checking the quality of material prior to material fitment and will report any defects to EMR through agreed escalation process, which will be agreed at point of call off.

The supplier will be responsible for adhering to EMR's PPE requirements if attending EMR sites. At a minimum, the supplier will be required to wear safety boots, orange high vis vest and will have completed EMR's site induction. All requirements will be agreed at point of call off.

The supplier will be responsible for the ongoing maintenance of seat cover removal, replacement and fitment, abiding to a schedule agreed at point of call off.

Delivery Lot 3 - Floor Covering Supply

The supply of floor coverings for a range of Fleets.

The supplier shall manufacture the floor coverings specified and forecast ongoing provision of supplies until agreed date. Any minimum order requirements for OEM materials shall be provided for clarity.

The supplier shall provide details for the periodic cleaning of the materials, if these differ from the current EMR cleaning manual requirements.

The supplier shall provide a 12-month warranty which shall be transferable and advise EMR on the requirements to adhere to the warranty.

The supplier shall provide a suitable pool stock of material to EMR for ongoing maintenance requirements for the duration of the contract.

The supplier shall satisfy themselves of the specification to ensure a like for like replacement in both design and compliance.

The supplier must be able to provide the following:

Fire Retardancy - Materials and assemblies provided must comply with GMRT2130 Issue 5 which references EN45545 and BS EN 16989. Note: this standard is a more modern standard to when the original material was supplied. Any issues with supplying to this standard should be communicated to EMR as a TQ.

Floor Covering Product Specification- Refer to Appendix 02

Exploratory options to be reviewed/provided:

Equivalent alternatives to the specified floor covering product specifications

Anti-stain fabric protector for the floor covering

Delivery Lot 4 - Floor Covering Removal, Replacement and Fitment

The removal and replacement of floor coverings across a range of Fleets.

The supplier will fit material provided by EMR at agreed location on the EMR network at the point of call off.

The supplier will be responsible for the removal and safe disposal of all existing materials in accordance with current environmental standards.

The supplier must be fully flexible in their delivery approach, with the ability to deliver works outside of normal working hours (including nights and weekends).

The supplier must be able to provide a clear explanation of the fitment and delivery approach, including but not limited to; unit access requirements/restrictions and any specific requirements associated with a safe method of work.

The supplier will be responsible for checking the quality of material prior to material fitment and will report any defects to EMR through agreed escalation process, which will be agreed at point of call off.

The supplier will be responsible for adhering to EMR's PPE requirements if attending EMR sites. At a minimum, the supplier will be required to wear safety boots, orange high vis vest and will have completed EMR's site induction. All requirements will be agreed at point of call off.

The supplier will be responsible for the ongoing maintenance of flooring removal, replacement and fitment, abiding to a schedule agreed at point of call off.